Insurance Executive Assistant Remote Jobs (NOW HIRING)

Location: New Jersey

Employment Type: 1099 Independent Contractor

Schedule: Monday-Saturday, 9:00 AM - 6:00 PM ET

Compensation: $70,000 - $85,000/year

ABOUT THE ROLE

A fast-growing, high-end company is looking for a sharp, proactive Executive Assistant to support the CEO directly. The business operates in a dynamic, client-facing environment and is in a strong growth phase with expansion plans underway.

You'll be the bridge between the CEO and the team: managing communication, tracking projects, overseeing a remote team, and ensuring nothing falls through the cracks. If you thrive in fast-paced environments, love creating order from chaos, and can operate independently - this role is for you.

KEY RESPONSIBILITIES

Calendar & Communication Management

Own and manage the CEO's calendar, schedule, and priorities

Handle inbox management with a zero-inbox approach

Draft and manage correspondence, client updates, and follow-ups

Prepare briefing notes and agendas for meetings

Team & Operations Oversight

Oversee a remote team

Collect, compare, and summarize team performance reports

Act as the gatekeeper and liaison between the CEO and the team

Ensure deadlines, milestones, and deliverables stay on track

Process & Systems Building

Create and implement SOPs, workflows, and organizational systems

Identify inefficiencies and proactively recommend improvements

Bring structure and accountability to a growing organization

Administrative & Financial Support

Manage travel arrangements and logistics

Handle expenses reporting, contract preparation, and financial admin tasks

Support budget planning and financial coordination

Coordinate event logistics as needed (future growth area)

Requirements

IDEAL CANDIDATE PROFILE

Requirements:

3-5+ years of experience as an Executive Assistant, Chief of Staff, or Operations Manager supporting a CEO/executive

Proven ability to build systems, SOPs, and organizational processes from scratch

Strong written and verbal communication skills - professional, clear, and confident

Exceptional organizational skills and attention to detail

Self-starter who takes initiative and works independently

Comfortable managing and coordinating remote teams

Proficient in Google Suite (Docs, Sheets, Slides, Calendar, Gmail)

Available to work Monday-Saturday during US Eastern Time hours

Comfortable with 1099 independent contractor arrangement

Nice to Have:

Background in automotive, luxury, or high-end service industries

Spanish and/or Arabic language skills

Experience with CRM platforms and project management tools

Event coordination experience

Experience working with high-profile or celebrity clientele

Benefits

COMPENSATION & BENEFITS

$70,000 - $85,000/year (1099 contractor)

Opportunity to grow with a rapidly expanding company

Direct access to and mentorship from the CEO

Be part of a high-energy, premium brand with an exciting growth trajectory

90-DAY SUCCESS METRICS

By 30 Days:

Fully integrated into all communication channels and tools

Managing the CEO's calendar and inbox independently

Established rapport with all remote team members

Understand the business model, clientele, and team structure

By 60 Days:

Producing weekly team performance summaries

Identified and documented at least 3 key SOPs/processes

Handling all administrative tasks independently

Zero missed deadlines or dropped communications

By 90 Days:

All core SOPs documented and operational

Remote team oversight running smoothly with minimal CEO involvement

Measurable improvement in CEO's available time for strategic work

Event coordination framework in place for future needs

IMPORTANT NOTES

This is a unique opportunity to step into a high-impact role at a company that's scaling fast. You won't be just answering emails - you'll be building the operational backbone of a growing brand. If you're someone who sees problems before they happen, brings solutions instead of questions, and takes pride in making everything run seamlessly - we want to hear from you.