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Insurance Executive Assistant Remote Jobs in New York

iSpot

Executive Assistant

New York, NY · On-site +1

$104K - $130K/yr

As the Executive Assistant supporting our Chief Revenue Officer & President and our Chief Product ... This role is fully remote the majority of the time but may require travel up to 15% of the time.

Addison Group

Legal Executive Assistant

New York, NY · Remote

$85K - $120K/yr

Legal Executive Assistant Industry: Legal Services Location (City, State): New York, NY Assignment ... Remote | 9:30 AM-5:30 PM Benefits: This position is eligible for medical, dental, vision, and ...

YO AI Labs

Personal Assistant - Remote

New York, NY · Remote

$20 - $34/hr

Remote Job Type: Contractor Pay: $20-$34/hour Job Overview We are looking for an experienced ... Executive Assistant, or in a similar administrative role. * Excellent written and verbal ...

YO AI Labs

Personal Assistant - Remote

New York, NY · Remote

$20 - $34/hr

Remote Job Type: Contractor Pay: $20-$34/hour Job Overview We are looking for an experienced ... Executive Assistant, or in a similar administrative role. * Excellent written and verbal ...

iSpot

Executive Assistant

New York, NY · Remote

$104K - $130K/yr

As the Executive Assistant supporting our Chief Revenue Officer & President and our Chief Product ... Additional Notes: ● This role is fully remote the majority of the time but may require travel up ...

Lincoln International

Executive Assistant

New York, NY · On-site +1

$75K - $85K/yr

The Executive Assistant will be responsible for supporting a team of investment bankers and ... VSP Vision Insurance * Delta Dental Insurance * LTD, STD and Life Insurance * 401K Plan and Profit ...

Sublunary

Full Time Assistant (Remote)

New York, NY · On-site +1

About the role: We are currently seeking an Executive Assistant with a can-do attitude for a ... Gym membership & health insurance * Flexible and hybrid working environment including tailored ...

Empathy

Executive Assistant to the CBO

Manhattan, NY · On-site +1

$90K - $110K/yr

We partner with leading employers, insurers, and financial institutions to deliver meaningful ... With annual retreats, team lunches for our NYC office, and a remote employee stipend, we prioritize ...

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Insurance Executive Assistant Remote information

What does an insurance executive assistant do when working remotely?

An Insurance Executive Assistant working remotely provides high-level administrative support to insurance executives, such as managing schedules, coordinating meetings, handling correspondence, and preparing reports. They also often assist with client communications, maintain confidential records, and help with project management tasks. Working remotely, they leverage technology to stay connected and ensure that executives remain organized and efficient. Attention to detail, strong communication skills, and proficiency with office software are essential for this role.

What are the key skills and qualifications needed to thrive as an insurance executive assistant remote?

To thrive as an Insurance Executive Assistant (Remote), you need strong organizational abilities, attention to detail, and a background in administrative support, preferably with knowledge of the insurance industry. Familiarity with office software (like Microsoft Office), CRM platforms, and document management systems is typically required, and certifications such as Certified Administrative Professional (CAP) may be beneficial. Excellent communication, discretion, and time-management are crucial soft skills for managing sensitive information and supporting executives remotely. These skills and qualities are essential to ensure efficient operations, maintain compliance, and provide reliable support in a fast-paced virtual environment.

How does an insurance executive assistant effectively manage communication and workflow in a remote setting?

As a remote Insurance Executive Assistant, you'll rely heavily on digital tools to coordinate schedules, handle confidential documents, and facilitate communication between executives, clients, and internal teams. Maintaining clear, organized channels—such as shared calendars, secure email, and project management platforms—is essential to keeping tasks on track and ensuring timely responses. Regular virtual check-ins and proactive updates help keep everyone aligned, and being adaptable to shifting priorities is key in the fast-paced insurance environment. Building trust through responsiveness and attention to detail is especially important when working remotely.

What are popular job titles related to Insurance Executive Assistant Remote jobs in New York?

For Insurance Executive Assistant Remote jobs in New York, the most frequently searched job titles are:

What job categories do people searching Insurance Executive Assistant Remote jobs in New York look for?

The top searched job categories for Insurance Executive Assistant Remote jobs in New York are:

What cities in New York are hiring for Insurance Executive Assistant Remote jobs?

Cities in New York with the most Insurance Executive Assistant Remote job openings:

Insurance Executive Assistant Remote jobs near you
Infographic showing various Insurance Executive Assistant Remote job openings in New York as of August 2026, with employment types broken down into 77% Full Time, and 23% Part Time. Highlights an 100% Remote job distribution.

VIRTUAL EXECUTIVE ASSISTANT / EXECUTIVE ASSISTANT (C-SUITE SUPPORT) - PHILIPPINES (REMOTE) LOCATION

Hirani Group

Hicksville, NY • On-site, Remote

$4 - $9/hr

Full-time

Re-posted 12 days ago

Job description

Job Title
VIRTUAL EXECUTIVE ASSISTANT / EXECUTIVE ASSISTANT (C-SUITE SUPPORT) - PHILIPPINES (REMOTE) LOCATION
Location
Hirani Corporate Office - Hicksville, NY 11801 US (Primary)
Job Type
Full-time
Category
Administration/Operations
Travel
None
Job Description
ROLE SUMMARY
We are seeking a highly effective Virtual Executive Assistant / Executive Assistant to support senior leadership (C-Suite). This role requires deep experience partnering with executives, expert-level calendar and inbox management, strong written communication, impeccable follow-through, and high discretion. You will anticipate needs, protect executive time, and keep priorities moving with minimal direction.
KEY RESPONSIBILITIES
EXECUTIVE SUPPORT:
  • Manage complex, frequently changing calendars (multi-time-zone scheduling, agenda planning, conflict resolution, buffers, travel time, priority-setting)
  • Own inbox management: triage, draft responses, flag urgent items, follow up for missing info, and maintain response SLAs
  • Prepare daily/weekly executive briefs: upcoming meetings, priorities, action items, and risks
  • Track deliverables and commitments across stakeholders; ensure timely follow-through and closure

MEETINGS & COMMUNICATION:
  • Schedule internal/external meetings, send agendas, confirm attendees, and manage reminders
  • Capture notes and action items; distribute recaps and manage follow-ups
  • Draft polished executive communications (emails, messages, meeting updates) in a professional voice
  • Coordinate with internal leaders and external partners with confidence and diplomacy

ADMINISTRATIVE & OPERATIONAL SUPPORT:
  • Create and maintain documents, trackers, and light reporting (Excel/Sheets)
  • Support basic project coordination (timelines, task lists, status updates)
  • Organize and maintain executive files and folders (SharePoint/Google Drive/OneDrive), with clean version control
  • Assist with travel planning (as needed): itineraries, logistics, confirmations
  • Create and maintain SOPs, checklists, and templates for recurring workflows (calendar rules, inbox triage, meeting prep, follow-ups, travel, document organization)
  • Standardize and improve processes to reduce rework, increase speed, and ensure consistent execution

CONFIDENTIALITY & PROFESSIONALISM:
  • Handle sensitive information with strict confidentiality and sound judgment
  • Maintain a high standard of professionalism, accuracy, and discretion in all communications

Job Requirements
REQUIRED QUALIFICATIONS:
  • 3-7+ years experience as an Executive Assistant / Virtual Assistant supporting C-Suite or senior leadership
  • Demonstrated mastery of calendar management (complex scheduling, multiple time zones) and email triage/drafting
  • Strong written and verbal English communication with professional tone
  • Proven ability to manage competing priorities, work independently, and meet deadlines consistently
  • High attention to detail; strong documentation and follow-through habits
  • Tech proficiency: Microsoft 365 (Outlook, Teams, Word, Excel) and/or Google Workspace (Gmail, Calendar, Docs, Sheets); comfort learning new tools quickly

PREFERRED QUALIFICATIONS:
  • Experience supporting US-based executives or global teams
  • Familiarity with tools such as Zoom, Slack, Asana, Trello, Monday.com, Notion, or similar
  • Prior experience creating executive briefs, meeting decks, or light presentation support (PowerPoint/Slides)
  • Background in professional services, consulting, AEC, or fast-paced environments

WORKING SCHEDULE:
  • Primary hours: overlap with US Eastern Time (ET) for scheduling, meetings, and responsiveness
  • Some early/late flexibility may be required depending on executive needs

LOCATION:
  • Remote Position (Philippines)

Salary: $4-$9 per hour

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