Remote Executive Assistant Startup Jobs in New York

Company: 3M
Job Type: Full-Time
Work Arrangement: Hybrid/Remote, depending on business requirements
Department: Executive Leadership / Corporate Administration

Position Summary

3M is seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and operational support to senior executives and leadership teams. The successful candidate will manage complex schedules, coordinate meetings and communications, prepare documents and presentations, and handle confidential information with discretion.

The ideal candidate is an excellent communicator who can prioritize competing demands, anticipate executive needs, work independently, and maintain a high level of professionalism in a fast-paced corporate environment.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and schedules.
• Coordinate internal and external meetings, conference calls, and business events.
• Prepare agendas, presentations, reports, correspondence, and other executive documents.
• Arrange domestic and international business travel, accommodations, and itineraries.
• Monitor emails and correspondence and assist with prioritizing important communications.
• Maintain accurate records, files, expense reports, and confidential documentation.
• Coordinate communications between executives, employees, customers, vendors, and other stakeholders.
• Prepare meeting materials and record or distribute meeting notes and action items.
• Track deadlines, projects, and follow-up items on behalf of executives.
• Assist with expense management, purchasing, invoicing, and administrative processes.
• Support special projects, presentations, and corporate initiatives as assigned.
• Handle sensitive and confidential business information with appropriate discretion.
• Serve as a professional point of contact for executive-level internal and external communications.
• Collaborate with other administrative professionals and departments to ensure efficient operations.
• Identify opportunities to improve administrative processes and executive workflow.

Required Qualifications

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Previous experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Professional judgment and discretion when handling confidential information.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to work independently while collaborating effectively with cross-functional teams.

Preferred Qualifications

• Experience supporting senior executives or corporate leadership.
• Experience working in a large corporate or multinational organization.
• Strong calendar-management and travel-coordination experience.
• Familiarity with expense-management, collaboration, and project-management systems.
• Ability to anticipate needs and proactively resolve administrative issues.

Core Competencies

Organization | Communication | Discretion | Professionalism | Time Management | Attention to Detail | Problem Solving | Collaboration | Adaptability

What Success Looks Like

The successful Executive Assistant will help executives remain focused on strategic priorities by ensuring schedules, communications, meetings, documentation, travel, and administrative responsibilities are handled efficiently, accurately, and professionally.