Insurance Executive Assistant Remote Jobs in California

Enterprise wide-area networking is primed for a new paradigm with the introduction of software defined networking architecture to deliver agility, performance, services, and software innovations. At Graphiant, we're leading the charge in this revolution and we're looking for an Executive Assistant to support our leadership team in a fast-paced, early-stage startup environment.

As an Executive Assistant at Graphiant, you'll play a critical role in enabling senior leadership to focus on strategic initiatives by providing high-level administrative, operational, and project support. You will serve as a trusted partner who anticipates needs, manages competing priorities, and represents the company with professionalism, discretion, and urgency.

Reports To: CEO

The Team:

As part of the Graphiant operations and leadership support team, you'll work closely with executives and cross-functional teams to help drive organizational effectiveness in a rapidly growing startup. You'll play a key role in supporting day-to-day operations while helping leadership stay focused on scaling the business and delivering innovation to customers.

Responsibilities:

• Manage complex executive calendars in a fast-paced startup environment, coordinating high-volume meetings, shifting priorities, and global communications across multiple time zones.
• Coordinate end-to-end executive travel logistics, including multi-city itineraries, accommodations, transportation, and last-minute adjustments to support dynamic business needs.
• Prepare and manage executive communications, presentations, board materials, reports, and confidential documents with a high level of accuracy, professionalism, and discretion.
• Anticipate leadership needs and proactively resolve operational, scheduling, and administrative challenges in a rapidly evolving early-stage company environment.
• Serve as a strategic liaison between executives, employees, customers, investors, partners, and external stakeholders, ensuring clear communication and strong relationship management.
• Support planning and execution of leadership meetings, customer engagements, company offsites, and team-building events for a growing startup organization.
• Partner cross-functionally across departments to drive projects forward, manage timelines, track deliverables, and ensure seamless execution in a high-growth environment.
• Maintain strict confidentiality while handling sensitive company information, personnel matters, and executive operations.
• Help establish and streamline operational processes, administrative workflows, and organizational systems to support scalability and growth in an early-stage startup.

Core Competencies:

• Proven experience supporting senior leaders or C-suite executives within fast-paced startup or high-growth environments.
• Exceptional organizational, prioritization, and time-management skills with the ability to manage multiple competing priorities simultaneously.
• Strong written and verbal communication skills with exceptional attention to detail and professionalism.
• High proficiency with productivity and collaboration tools, including Google Workspace, Microsoft Office, calendar management systems, and travel platforms.
• Ability to work independently, think proactively, and adapt quickly within a dynamic and evolving environment.
• Strong problem-solving capabilities, sound judgment, and a high level of discretion and professionalism.
• Collaborative mindset with the ability to build strong cross-functional and external relationships.

Experience:

• 5+ years of executive support experience supporting senior executives or leadership teams, preferably within early-stage startups or rapidly scaling organizations.
• 3+ years of experience working in high-growth startup environments where adaptability, ownership, and operational agility are essential.
• Demonstrated experience managing complex scheduling, executive travel coordination, event planning, and day-to-day executive operations.
• Proven ability to collaborate effectively across departments and coordinate with internal and external stakeholders.
• Experience within technology, SaaS, networking, cloud, or enterprise infrastructure companies is strongly preferred.
• Familiarity with project management and collaboration platforms such as Asana, Notion, Trello, Slack, or similar tools preferred.

Graphiant is an Affirmative Action and Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis.