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Insurance Executive Assistant Remote Jobs in California

Bio-rad Laboratories, Inc.

Sr. Executive Assistant

Hercules, CA · On-site +1

$107K - $148K/yr

  • Medical

  • Life

  • Retirement

  • PTO

Overview We are seeking an experienced Executive Assistant to join the Clinical Diagnostics Group ... pet insurance, wellness challenges and support, paid time off, Employee Resource Groups (ERG ...

Bio-Rad Laboratories

Sr. Executive Assistant

Hercules, CA · On-site +1

$107K - $148K/yr

  • Medical

  • Life

  • Retirement

  • PTO

Overview We are seeking an experienced Executive Assistant to join the Clinical Diagnostics Group ... pet insurance, wellness challenges and support, paid time off, Employee Resource Groups (ERG ...

The Wisdom Teeth Guys

Understanding of: insurance, collections, clinical, practice management software, supplies ... executive assistant.

Fieldguide

Executive Assistant, GTM

San Francisco, CA · On-site +1

$110K - $130K/yr

  • Life

  • Retirement

  • PTO

We're based in San Francisco, CA, but built as a remote-first company that enables you to do your ... Fieldguide is looking for a highly organized and proactive Executive Assistant to support our VP ...

Fieldguide

Executive Assistant, GTM

San Francisco, CA · Remote

$130K/yr

  • Life

  • Retirement

  • PTO

We're based in San Francisco, CA, but built as a remote-first company that enables you to do your ... Fieldguide is looking for a highly organized and proactive Executive Assistant to support our VP ...

Choate Agency

Remote Sales Executive

Manhattan Beach, CA · On-site +1

$75K - $225K/yr

Remote Sales Executive Location: Remote - Requires US Residency Job Type: Full-Time or Part-Time ... life insurance solutions to individuals, families and businesses. Our mission is to empower our ...

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Insurance Executive Assistant Remote information

How does an insurance executive assistant effectively manage communication and workflow in a remote setting?

As a remote Insurance Executive Assistant, you'll rely heavily on digital tools to coordinate schedules, handle confidential documents, and facilitate communication between executives, clients, and internal teams. Maintaining clear, organized channels—such as shared calendars, secure email, and project management platforms—is essential to keeping tasks on track and ensuring timely responses. Regular virtual check-ins and proactive updates help keep everyone aligned, and being adaptable to shifting priorities is key in the fast-paced insurance environment. Building trust through responsiveness and attention to detail is especially important when working remotely.

What are the key skills and qualifications needed to thrive as an insurance executive assistant remote?

To thrive as an Insurance Executive Assistant (Remote), you need strong organizational abilities, attention to detail, and a background in administrative support, preferably with knowledge of the insurance industry. Familiarity with office software (like Microsoft Office), CRM platforms, and document management systems is typically required, and certifications such as Certified Administrative Professional (CAP) may be beneficial. Excellent communication, discretion, and time-management are crucial soft skills for managing sensitive information and supporting executives remotely. These skills and qualities are essential to ensure efficient operations, maintain compliance, and provide reliable support in a fast-paced virtual environment.

What does an insurance executive assistant do when working remotely?

An Insurance Executive Assistant working remotely provides high-level administrative support to insurance executives, such as managing schedules, coordinating meetings, handling correspondence, and preparing reports. They also often assist with client communications, maintain confidential records, and help with project management tasks. Working remotely, they leverage technology to stay connected and ensure that executives remain organized and efficient. Attention to detail, strong communication skills, and proficiency with office software are essential for this role.

What are popular job titles related to Insurance Executive Assistant Remote jobs in California?

For Insurance Executive Assistant Remote jobs in California, the most frequently searched job titles are:

What job categories do people searching Insurance Executive Assistant Remote jobs in California look for?

The top searched job categories for Insurance Executive Assistant Remote jobs in California are:

What cities in California are hiring for Insurance Executive Assistant Remote jobs?

Cities in California with the most Insurance Executive Assistant Remote job openings:

Insurance Executive Assistant Remote jobs near you

EBP to the Executive Leadership Team

The Hire Standard

San Francisco, CA • On-site, Remote

$165K - $200K/yr

Full-time

Medical, Retirement, PTO

Posted 17 days ago

Job description

29th July, 2026
Job Brief
We're partnering confidentially with a fast-scaling, founder-led infrastructure company seeking an exceptional Executive Business Partner to support its Executive Leadership Team.
Backed by significant private equity investment, the organization is building the critical infrastructure powering the next generation of technology. As the company continues to scale rapidly, they're looking for a strategic partner who can create structure, improve execution, and help senior leaders stay focused on the highest-impact priorities.
This is not a traditional Executive Assistant role.
It's a high-trust partnership for someone who thrives in fast-moving environments, anticipates challenges before they arise, and enjoys bringing clarity to complexity. You'll work alongside multiple executive leaders, driving operational excellence while ensuring nothing falls through the cracks.
The Role
As Executive Business Partner, you'll serve as a trusted extension of the Executive Leadership Team, managing executive operations, coordinating cross-functional initiatives, and creating the systems that keep a rapidly growing organization running smoothly.
You'll own executive calendars, travel, communications, planning rhythms, and strategic follow-through while partnering across teams to ensure priorities become results.
Success in this role requires exceptional organization, sound judgment, strong executive presence, and the ability to stay calm under pressure.
What You'll Do
Support multiple executive leaders by driving operational excellence and organizational execution.
  • Manage complex executive calendars and competing priorities across multiple time zones
  • Coordinate domestic travel, itineraries, expenses, and executive logistics
  • Support annual planning cycles, board meetings, leadership meetings, and company events
  • Prepare agendas, briefing materials, presentations, and executive communications
  • Track action items and ensure accountability across strategic initiatives
  • Serve as a trusted liaison between executives and internal and external stakeholders
  • Coordinate interviews, onboarding, and special projects as needed
  • Leverage AI and productivity tools to improve efficiency and execution
  • Anticipate challenges, solve problems proactively, and create operational leverage for leadership

What You'll Bring
  • 7+ years supporting C-suite executives, founders, or executive leadership teams
  • Experience as an Executive Business Partner, Chief of Staff, Executive Assistant, or similar strategic support role
  • Background in high-growth startups, private equity-backed companies, management consulting, or military leadership environments preferred
  • Experience supporting multiple senior executives simultaneously
  • Exceptional organizational, communication, and project management skills
  • Strong judgment and discretion when handling confidential information
  • Ability to operate effectively in fast-paced, high-performance environments
  • Daily proficiency with modern AI and productivity tools
  • A proactive mindset with the ability to anticipate needs before they arise

Additional Details
  • Remote-first role with preference for candidates based on the West Coast, particularly the San Francisco Bay Area
  • Compensation: $165,000-$200,000, based on experience
  • Comprehensive benefits including generous health coverage, 401(k) match, paid parental leave, learning and development stipend, remote work support, and up to eight weeks of paid time off
  • Some travel may be required

This is a unique opportunity to become a trusted partner to executive leadership and play a meaningful role in helping a rapidly growing company scale with excellence and purpose.

Apply