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Indexing Jobs (NOW HIRING)

Ricoh USA, Inc.

Document Indexing Supervisor

Parma, OH · On-site

$18 - $25/hr

Field Representative II, Indexing Offsite POSITION PROFILE The Field Representative II is responsible for oversight of a team of approximately 12+ team members within the indexing department that ...

VRC

Indexing Clerk

Knoxville, TN

$14.75 - $18.25/hr

Job Type Full-time Description Purpose The primary role of the Indexing Clerk at VRC Companies, LLC ("Company") is to assist in the preparation and scanning of documents for imaging. Imaged documents ...

VRC

Indexing Clerk Mon-Fri 8:00am-5:00pm

Knoxville, TN · On-site

$13.50 - $16.75/hr

Job Type Full-time Description Purpose The primary role of the Indexing Clerk at VRC Companies, LLC ("Company") is to assist in the preparation and scanning of documents for imaging. Imaged documents ...

SNI USA Inc

Indexing Machine Operator

Clearwater, FL · On-site

$20 - $25/hr

Indexing Operators Needed! Clearwater, FL | $20-$25/hour DOE Shifts Available: * 2nd & 3rd Shift (Temp/Hire) * Training on 1st Shift: 7:00 AM - 3:30 PM Position Summary: Operate indexing equipment in ...

Orion

Portfolio Manager, Custom Indexing

Phoenixville, PA · On-site

$104K - $162K/yr

As a Portfolio Manager, Custom Indexing, you will be responsible for the planning, customization, transition, and ongoing management of tax-managed client portfolios. This role will understand the ...

BNY

Senior Portfolio Analyst, Mellon Indexing

Pittsburgh, PA · On-site

$83K - $103K/yr

Senior Portfolio Analyst, Mellon Indexing At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the ...

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How much do indexing jobs pay per hour?

As of Jun 5, 2026, the average hourly pay for indexing in the United States is $19.02, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $21.39 per hour, depending on experience, location, and employer.

What are some common challenges faced by indexing professionals, and how can they be addressed?

Indexing professionals often encounter challenges such as managing large volumes of data, maintaining accuracy under tight deadlines, and adapting to evolving indexing standards or software. To address these, it’s important to develop strong organizational skills, stay updated with industry guidelines, and become proficient in the latest indexing tools. Regular communication with editors and subject matter experts also helps ensure that the index meets the needs of the target audience and maintains high quality.

What are the key skills and qualifications needed to thrive as an Indexer, and why are they important?

To thrive as an Indexer, you need strong attention to detail, excellent language and analytical skills, and typically a background in library science or information management. Familiarity with indexing software (such as CINDEX or SKY Index), taxonomies, and metadata standards is often required. Strong organizational abilities, time management, and the capacity to interpret complex information are essential soft skills. These competencies ensure the creation of accurate, user-friendly indexes that enhance information retrieval and usability for end users.

What is indexing and what does an indexer do?

Indexing is the process of creating organized listings or databases to help users quickly locate information within books, articles, databases, or digital content. An indexer analyzes text or data and identifies key topics, names, and concepts, then creates an index or tagging system that makes retrieval easy and efficient. Indexers may work with printed publications, library catalogs, databases, or online platforms, and their work is crucial for effective information management and discovery.

What is the difference between Indexing vs Cataloging?

AspectIndexingCataloging
CredentialsTypically requires library science or information science degreesOften requires similar degrees, with emphasis on classification systems
Work EnvironmentLibraries, archives, digital databasesLibraries, museums, archives, digital repositories
PurposeOrganize information for quick retrievalCreate detailed records for identification and classification
Common UsageIndexing is used for search optimization and quick accessCataloging is used for detailed record-keeping and classification

Indexing and cataloging are related but distinct roles in information management. Indexing focuses on creating searchable entries for quick retrieval, while cataloging involves detailed classification and record creation for comprehensive organization. Both are essential in library and information sciences, often overlapping in skills and environment.

More about Indexing jobs
What cities are hiring for Indexing jobs? Cities with the most Indexing job openings:
What are the most commonly searched types of Indexing jobs? The most popular types of Indexing jobs are:
What states have the most Indexing jobs? States with the most job openings for Indexing jobs include:
What job categories do people searching Indexing jobs look for? The top searched job categories for Indexing jobs are:
Indexing jobs near you
Infographic showing various Indexing job openings in the United States as of May 2026, with employment types broken down into 91% Full Time, 6% Part Time, and 3% Contract. Highlights an 83% Physical, 4% Hybrid, and 13% Remote job distribution, with an average salary of $39,553 per year, or $19 per hour.
Document Indexing Supervisor

Document Indexing Supervisor

Ricoh USA, Inc.

Parma, OH • On-site

$18 - $25/hr

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 22 days ago

Ricoh rating

7.8

Company rating: 7.8 out of 10

Based on 162 frontline employees who took The Breakroom Quiz

54th of 139 rated electronics manufacturers

Job description

Job Description
Field Representative II, Indexing Offsite
POSITION PROFILE
The Field Representative II is responsible for oversight of a team of approximately 12+ team members within the indexing department that inspects, categorizes, classifies and catalogues documents electronically using a computer according to customer standards.. This is a working role and requires the Field Representative II to complete indexing tasks as well as be available to the team for first level questions and guidance. This role requires an overall knowledge of processes and procedures as well as training in relation to indexing documents and QC for multiple clients. This person will be responsible for the results of the quality of 12+ Indexers and be relied upon as a point of escalation for errors and issues. The Field Representative II will also assist the Site Manager in investigation of client related errors and root cause analysis information. Supports special projects and initiatives to improve processes and procedures.
Job Duties and Responsibilities
  • Ability to train all table team members on projects that may vary depending upon clients' requirements/instructions and SLAs (Service Level Agreement).
  • Ensure all PTS (Production Time Sheet) are filled out correctly and provided to a manager at the end of the shift and clockify data is reviewed.
  • Ensure client instructions are handed out and old instructions are collected and destroyed.
  • Demonstrate QC efficiency and ensure accuracy for each client.
  • Ensure each LDD/Indexing/QC individual maintains a workload capacity that is maximized.
  • Demonstrate knowledge of QC (Quality Control) process.
  • Answer questions from Indexers/QC individuals.
  • Achieves customer satisfaction by consistently indexing, inspecting, compiling, and assembling projects accurately in a timely manner.
  • Meets deadlines by working at a quick and steady pace while maintaining quality/error free work.
  • Achieves Time Productive statistics by meeting standards established by the facility.
  • Meets company production standards by achieving the Indexing per Hour (IPH) rate in accordance with standards established.
  • Maintains optimal machine performance by correcting simple machine problems (clearing jams, refilling toner, replacing machine oil, etc.) and having a working knowledge of machine codes to report in the event of equipment failure.
  • Completes all paperwork in a timely, accurate and legible manner.
  • Troubleshoots problems by communicating effectively and promptly to manager.
  • Prevents Indexing errors by maintaining an organized workstation.
  • Satisfies customers by providing error-free work.
  • Participate as a contributor of standard operating practices (SOP) and site procedure guide documentations (SPG)
  • Meets company production standards by achieving the Quality Control items per hour rate in accordance to established company standards.
  • Performs indexing tasks in accordance with business needs by being flexible.
  • Maintains internal and external customer satisfaction by communicating in a professional manner.
  • Complies with reporting requirements by completing all required paperwork.
  • Demonstrates the skill set for scan to file to include quality control, e-labeling, file folder naming and bates capture.
  • Meets deadlines by working at a quick and steady pace while maintaining quality and error free work.
  • Communicates problems effectively and promptly to manager.
  • Performs other duties as required.
  • Responsible for coordinating day to day workflow of the team.
  • Assists manager in training, mentoring, and developing team members within assigned areas.
  • Ensures compliance and revision of documentation/processes for internal controls and internal/external.
  • Recommends new/improved procedures to improve productivity and skillful job performance.
  • Develops strong working relationships and provides excellent customer service to internal customers.
  • Coordinates training in accordance with department standards.
  • Assists management with setting team goals, preparing exceptions, monthly metrics and other reporting as needed.
  • Provides feedback/input for team member's performance appraisals to management.
  • May perform certain duties in management's absence and other duties as assigned.
  • Achieves customer satisfaction by consistently indexing documents accurately and identifying areas of opportunity for improvement.
  • The position follows a Wednesday through Sunday schedule, with working hours from 10:00 AM to 6:00 PM.

QUALIFICATIONS (Education, Experience, and Certifications)
  • Office indexing, collating, extreme attention to detail.
  • Typing skills.
  • Basic PC skills.
  • Knowledge of reading and writing English for business purposes.
  • Experience leading small teams is a plus
  • Experience indexing documents is a plus

KNOWLEDGE, Skills And Abilities
  • Attention to detail.
  • Able to use mail sorting equipment.
  • Must be able to work in a team environment by maintaining positive, productive relationships with co-workers, management, sales and production departments.
  • Must be able to adapt to changing situations and be flexible.
  • Must be able to perform repetitive work by continuously executing different tasks according to set procedures, sequence or pace while maintaining quality and output standards.

Working Conditions, MENTAL aND PHYSICAL DEMANDS
  • Lift boxes 25lbs or less.
  • Position requires long periods of sitting and standing.
  • Using required office supplies
  • Handling large amount of paper documents

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.
About Us
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information-how it is collected, stored, managed, and shared-to unlock the potential in every organization. We deliver services and technologies that inspire our customers' success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
  • Choose from a broad selection of medical, dental, life, and disability insurance options.
  • Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
  • Augment your education with team member tuition assistance programs.
  • Enjoy paid vacation time and paid holidays annually
  • Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

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