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Indexing Associate Jobs (NOW HIRING)

Group1001

Manager, Mail Operations

Zionsville, IN · On-site

Develop and maintain standard operating procedures (SOPs) for all indexing functions * Develop and ... Associate's or Bachelor's degree preferred * 3-5 years of mailroom or document management ...

High Bridge Consulting LLC

Indexer/Copyeditor

Newark, NJ · On-site

$18.25 - $22/hr

PRODUCT METADATA INDEXING AND COPY EDITING : The Indexer/Copyeditor Contractor proofreads and fact ... Whether we're interviewing prospective associates, brainstorming with partners, or troubleshooting ...

New

Index Engines

Associate Software Engineer

Holmdel, NJ · Hybrid

About Index Engines At Index Engines, we're all about helping companies bounce back from cyber ... MUST BE IN NJ TO APPLY The Associate Software Engineer will be a key contributor in both creating ...

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How much do indexing associate jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for indexing associate in the United States is $17.87, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $19.95 per hour, depending on experience, location, and employer.

What is an indexing associate?

Indexing Associates are professionals responsible for organizing, cataloging, and maintaining information or documents for easy retrieval. They analyze content and assign relevant keywords or metadata to ensure information can be efficiently searched and accessed. Indexing Associates commonly work in libraries, publishing houses, legal firms, or corporate records departments. Their attention to detail helps organizations maintain accurate and accessible records, which is crucial for research, compliance, and information management.

What are the key skills and qualifications needed to thrive as an indexing associate?

To thrive as an Indexing Associate, you need strong attention to detail, analytical thinking, and a solid grasp of information organization, often supported by a degree in library science or a related field. Familiarity with cataloging software, metadata standards, and database management systems is typically required. Excellent time management, communication skills, and the ability to work independently help someone excel in this role. These skills ensure that large volumes of information are accurately organized, easily retrievable, and useful for end-users.

What are the main challenges an indexing associate faces in managing large volumes of information, and how are they typically addressed?

Indexing Associates often work with extensive sets of documents or data, which can make it challenging to maintain accuracy and consistency in categorization. To address this, many teams utilize specialized indexing software and follow standardized guidelines to ensure all entries are uniformly organized. Regular quality checks, ongoing training, and collaboration with team members are also common practices to minimize errors and improve efficiency. Being detail-oriented and comfortable with repetitive tasks are important qualities for success in this role.

What is the difference between Indexing Associate vs Data Entry Clerk?

AspectIndexing AssociateData Entry Clerk
Required CredentialsHigh school diploma; familiarity with indexing softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentLibraries, archives, or information centersOffices, administrative settings
Employer & IndustryLibraries, publishing, information managementBusinesses, healthcare, government agencies
Search & Comparison IntentUnderstanding indexing processes and skillsData input and accuracy tasks

While both roles involve handling information, an Indexing Associate focuses on organizing and cataloging data for easy retrieval, often in library or archival settings. A Data Entry Clerk primarily inputs data into systems, emphasizing speed and accuracy. The roles share similar skills but differ in context and specific responsibilities.

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Indexing Associate jobs near you
Infographic showing various Indexing Associate job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 27% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $37,175 per year, or $17.9 per hour.

Indexer Associate or Indexer

Teacher Retirement System of Texas

Austin, TX • On-site

Full-time

Posted 6 days ago

Job description

The Indexer Associate or Indexer is responsible for performing indexing, scanning and mail processing activities of member records. The incumbent will sort, scan, and index member records. This position will proactively work with the Quality Control team, Indexing team, Legal, Benefits, Health and agency employees.

This vacancy will be filled at one of two levels - Indexer Associate or Indexer. Selected applicant will be offered the position that most closely matches their education and experience.

Salary Range
Indexer Associate: 44,100-52,814
Indexer: 46,305-55,455
WHAT YOU WILL DO:
Scanning
Selects appropriate batch type and scans documents into the long-term archiving system.
Scans reports to folders and verifies that images are scanned and legible.
Rescans work scanned in error.
Monitors and cleans scanner regularly, and changes feed rollers as needed.
Mail Processing
Picks up incoming, outgoing, and overnight/high priority mail from various locations in the TRS buildings.
Carefully reviews, sorts and batches documents, organizing pages in correct order.
Verifies notary seal on documents as required.
Moves, lifts and stacks boxes of documents.
Logs, packs, updates box log and prepares boxes for destruction.
Assists with the systematic review and logging of documents slated for destruction based on the approved retention schedule.
Responsible for the systematic review and logging of documents slated for destruction based on the approved retention schedule.(Indexer)
Indexing
Retrieves and logs batches of records to be indexed.
Verifies scanned images for legibility, completeness and corrects discrepancies.
Enters appropriate indexing values, form number/document type and member number into FileNet.
Conducts name search in TRUST and Profiles comparing address and verifying information.
Assists with reviewing documents and determines the appropriate indexing code, including researching various TRS automated systems to verify or identify SSNs, member status, and other information needed to appropriately index documents.
Assists with reviewing digital images, organizing pages that are out of order and rotating images around as needed.
Reviews records and determines the appropriate indexing code, including researching various TRS automated systems to verify or identify SSNs, member status, and other information needed to appropriately index records.(Indexer) 
Reviews digital images, organizing pages that are out of order and rotating images around as needed.(Indexer)
Performs related work as assigned

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