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Indexing Associate Jobs (NOW HIRING)

Tier4 Group

Insurance Document Associate

Franklin, WI · On-site

Insurance Document Associate Location: Franklin, WI Type: Monday-Friday, 7:00am-3:30pm (Onsite ... Index DI benefits mail and update internal systems accordingly Manual Indexing, Quality Assurance ...

TIAA

Quant Trader, Brooklyn Direct Indexing

New York, NY

$162K - $225K/yr

  • Medical

  • Life

  • Retirement

Quantitative Trading, Brooklyn Direct Indexing This role sits at the intersection of trading ... We equip our associates with future-focused skills and AI tools that enable us to advance our ...

TIAA

Quant Trader, Brooklyn Direct Indexing

New York, NY · On-site

$162K - $225K/yr

  • Medical

  • Life

  • Retirement

Quantitative Trading, Brooklyn Direct Indexing This role sits at the intersection of trading ... We equip our associates with future-focused skills and AI tools that enable us to advance our ...

TIAA

Quant Trader, Brooklyn Direct Indexing

Manhattan, NY · On-site

$162K - $225K/yr

  • Medical

  • Life

  • Retirement

Quantitative Trading, Brooklyn Direct Indexing This role sits at the intersection of trading ... We equip our associates with future-focused skills and AI tools that enable us to advance our ...

INDEX DISTRIBUTORS LLC

Delivery Driver

Indianapolis, IN · On-site

$21.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

YOU MUST BE AT LEAST 21 YEARS OLD AND HOLD A VALID DRIVER'S LICENSE Why You'll Love Working as a Delivery Associate with Index: * Starts at $21.75/hour * Incentives bonus on top of start pay rate ...

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Indexing Associate information

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How much do indexing associate jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for indexing associate in the United States is $17.87, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $19.95 per hour, depending on experience, location, and employer.

What is an indexing associate?

Indexing Associates are professionals responsible for organizing, cataloging, and maintaining information or documents for easy retrieval. They analyze content and assign relevant keywords or metadata to ensure information can be efficiently searched and accessed. Indexing Associates commonly work in libraries, publishing houses, legal firms, or corporate records departments. Their attention to detail helps organizations maintain accurate and accessible records, which is crucial for research, compliance, and information management.

What are the key skills and qualifications needed to thrive as an indexing associate?

To thrive as an Indexing Associate, you need strong attention to detail, analytical thinking, and a solid grasp of information organization, often supported by a degree in library science or a related field. Familiarity with cataloging software, metadata standards, and database management systems is typically required. Excellent time management, communication skills, and the ability to work independently help someone excel in this role. These skills ensure that large volumes of information are accurately organized, easily retrievable, and useful for end-users.

What are the main challenges an indexing associate faces in managing large volumes of information, and how are they typically addressed?

Indexing Associates often work with extensive sets of documents or data, which can make it challenging to maintain accuracy and consistency in categorization. To address this, many teams utilize specialized indexing software and follow standardized guidelines to ensure all entries are uniformly organized. Regular quality checks, ongoing training, and collaboration with team members are also common practices to minimize errors and improve efficiency. Being detail-oriented and comfortable with repetitive tasks are important qualities for success in this role.

What is the difference between Indexing Associate vs Data Entry Clerk?

AspectIndexing AssociateData Entry Clerk
Required CredentialsHigh school diploma; familiarity with indexing softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentLibraries, archives, or information centersOffices, administrative settings
Employer & IndustryLibraries, publishing, information managementBusinesses, healthcare, government agencies
Search & Comparison IntentUnderstanding indexing processes and skillsData input and accuracy tasks

While both roles involve handling information, an Indexing Associate focuses on organizing and cataloging data for easy retrieval, often in library or archival settings. A Data Entry Clerk primarily inputs data into systems, emphasizing speed and accuracy. The roles share similar skills but differ in context and specific responsibilities.

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Indexing Associate jobs near you
Infographic showing various Indexing Associate job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 68% Full Time, 29% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $37,175 per year, or $17.9 per hour.

Insurance Document Associate

Tier4 Group

Franklin, WI • On-site

Full-time

Re-posted 18 days ago

Job description

Title: Insurance Document Associate

Location: Franklin, WI

Type: Monday–Friday, 7:00am–3:30pm (Onsite)

Duration: ASAP - 8/11/2027

Perks: Competitive Rates, Benefits, free daily lunch when onsite

Job Description:

We are seeking a detail‑oriented Insurance Document Associate to join our client's team. In this role, you will support their document operations team by managing incoming mail, preparing and indexing documents, and ensuring accurate routing and processing across multiple business units.

You will be part of a high‑performing team that handles mail and document workflows for paper, fax, and electronic submissions. This role is essential to ensuring timely, accurate movement of critical insurance and claims documents.

What You’ll DoMail Handling & Intake
  • Open, review, acknowledge, and distribute incoming mail
  • Confirm documents reach the appropriate destination, rerouting when necessary
  • Follow established guidelines to identify/officially acknowledge all incoming documents
  • Report required information to underwriters; escalate issues when needed
  • Sort and distribute print‑outs and FedEx deliveries
  • Assist with electronic document conversion
Document Preparation & Classification (30%)
  • Review and classify various insurance, underwriting, and claims documents
  • Identify misrouted forms and route them correctly
  • Prepare documents for scanning using established standards
  • Meet designated service-level agreements
  • Process check handling steps, including identifying check type and routing appropriately
  • Index DI benefits mail and update internal systems accordingly
Manual Indexing, Quality Assurance & Fax Processing (40%)
  • Review image files for accuracy, correct classification, and completeness
  • Update document type, policy numbers, and insured identifiers when needed
  • Remove blank or unnecessary pages
  • Handle documents the system cannot auto-classify
  • Ensure legibility and request re-scans as needed
  • Review underwriting and claims faxes
  • Prep, classify, index, and match ID sheets for faxed documents
Scanning, Support Services & Testing (15%)
  • Perform accurate scanning using the appropriate scan paths
  • Conduct routine scanner cleaning and troubleshooting
  • Re-scan documents as requested
  • Research unidentifiable mail and resolve missing policy or claim numbers
  • Handle original document requests
  • Participate in audits or testing during system enhancements
Miscellaneous Duties (15%)
  • Ship and maintain documents for Records Center
  • Process DI Benefits and post-approval pouch mail
  • Respond to requests for original documents and re-scans
  • Perform LAN monitoring
  • Complete other duties as assigned by leadership
What You Bring
  • High school diploma or equivalent
  • 1–2 years of prior mail handling or customer service experience
  • Strong organizational skills and the ability to prioritize under tight deadlines
  • High accuracy and strong attention to detail
  • Ability to work effectively in a fast-paced environment
  • Basic PC proficiency
  • Ability to work independently while following established procedures
  • Strong collaboration and team orientation
  • Ability to handle confidential information appropriately
  • Comfort navigating multiple computer systems
  • Ability to lift 15–20 lbs regularly
  • Must meet fingerprinting requirements (non‑registered role)
Work Environment

You’ll be joining a team of 15 employees who work collaboratively to scan, index, and process incoming documents from various sources. The role is fully onsite in Franklin, WI.