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Head Secretary Jobs (NOW HIRING)

Oregon School Employees Association

Secretary

Salem, OR

$3.9K/mo

... colleges, Head Starts, educational service districts, parks and recreation and library districts ... SECRETARY INFORMATION GENERAL Works under the general supervision of the director of office ...

Posted today

Plano ISD

Secretary III

Plano, TX · On-site

$20.79/hr

Provide secretarial support services to the department head and other staff members. Facilitate the efficient operation of the departmental administrative services. Qualifications: Education ...

County of Maui

Secretary II (SR-16)

Wailuku, HI · On-site

$4.3K/mo

Provides secretarial, clerical and routine administrative services to the head of a division or office in a department or agency; may service a board or commission; may supervise lower level clerical ...

County Of Maui

Secretary II (SR-16)

Wailuku, HI · On-site

$4.3K/mo

Provides secretarial, clerical and routine administrative services to the head of a division or office in a department or agency; may service a board or commission; may supervise lower level clerical ...

Plano Independent School District

Secretary IV

Plano, TX · On-site

$21.13/hr

Provide secretarial support services to the department head and other staff members. Facilitate the efficient operation of the departmental administrative services. Qualifications: Education ...

Plano ISD

Secretary IV

Plano, TX · On-site

$21.13/hr

Provide secretarial support services to the department head and other staff members. Facilitate the efficient operation of the departmental administrative services. Qualifications: Education ...

Ellicott School District 22

Substitute Teacher

Calhan, CO · On-site

$150/day

Building Principal and Head Secretary Requirements : * Requires a 1 year CDE Substitute license issued for Ellicott School District OR a three year CDE Substitute license * To obtain a Sub License ...

Plano ISD

Secretary IV

Plano, TX

$21.13/hr

Provide secretarial support services to the department head and other staff members. Facilitate the efficient operation of the departmental administrative services. Qualifications: Education ...

howard a schneider

Be Seen First

Administrative Secretary

Cheyenne, WY · On-site

$60 - $120/day

The secretary will provide essential administrative support to a small team of 1-3 people, ensuring ... Reporting directly to the office manager and department head, this role involves routine tasks such ...

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Head Secretary information

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$24.5K

$45.9K

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How much do head secretary jobs pay per year?

As of Aug 21, 2026, the average yearly pay for head secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a head secretary?

Head Secretaries are experienced administrative professionals who oversee the clerical and organizational activities within an office or department. They typically manage other secretarial staff, coordinate schedules, handle correspondence, and ensure that office operations run smoothly. In addition to performing complex administrative tasks, Head Secretaries often serve as the primary point of contact for management and help implement office policies and procedures. Their role is essential to maintaining efficiency and supporting the goals of the organization.

What are the key skills and qualifications needed to thrive as a head secretary, and why are they important?

To thrive as a Head Secretary, you need excellent organizational, time management, and administrative skills, typically supported by experience in office administration and a relevant qualification such as a diploma or degree. Proficiency with office software like Microsoft Office Suite, scheduling tools, and document management systems is essential. Strong communication, discretion, and leadership abilities make someone stand out in this position. These skills ensure efficient office operations, effective team coordination, and the professional handling of sensitive information.

What are some common challenges head secretaries face in managing office operations, and how can these be addressed?

Head Secretaries often juggle multiple priorities, such as coordinating schedules for executives, managing confidential information, and overseeing administrative staff. Balancing these responsibilities can be challenging, especially during peak periods or when urgent issues arise. Effective time management, clear communication, and the ability to delegate tasks are crucial for success in this role. Building strong relationships with team members and staying organized can help Head Secretaries maintain smooth office operations and quickly address any challenges that occur.

What is the difference between Head Secretary vs Administrative Assistant?

AspectHead SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentOffice settings, often in corporate or institutional environmentsOffice settings across various industries
Employer & Industry UsageUsed in corporate, government, or educational institutions for senior secretarial rolesCommon across industries for general administrative support
Job ResponsibilitiesSupervising secretarial staff, managing complex schedules, handling confidential infoPerforming clerical tasks, scheduling, correspondence, and support duties

The main difference between a Head Secretary and an Administrative Assistant lies in scope and seniority. A Head Secretary typically oversees other secretarial staff and handles more complex responsibilities, while an Administrative Assistant provides general administrative support. Both roles require strong organizational skills and office experience, but the Head Secretary often has additional supervisory duties and a higher level of responsibility.

How much is the salary for a head secretary?

The salary for a head secretary typically ranges from $40,000 to $70,000 annually, depending on experience, location, and the organization. They often require strong organizational skills and proficiency with office management tools like Microsoft Office or Google Workspace.

What does a head secretary do?

A head secretary manages administrative tasks such as scheduling appointments, handling correspondence, organizing files, and coordinating communication within an organization. They often supervise other administrative staff and use office software like Microsoft Office or Google Workspace to perform their duties.
More about Head Secretary jobs

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What are the most commonly searched types of Secretary jobs?

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What states have the most Head Secretary jobs?

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Head Secretary jobs near you
Infographic showing various Head Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Secretary

Oregon School Employees Association

Salem, OR

$3.9K/mo

Full-time

Medical, Dental, Retirement

Posted 9 hours ago

Posted today

Job description

JOB ANNOUNCEMENT FOR

SECRETARY

The Oregon School Employees Association (OSEA) is accepting resumes from individuals that are interested in working for a labor organization in the capacity of Secretary.

The Oregon School Employees Association is a membership directed labor organization and represents classified employees working in Oregon's K-12 schools, community colleges, Head Starts, educational service districts, parks and recreation and library districts. In addition to the State Office in Salem, OSEA has eight field offices located throughout the state of Oregon.

Individuals submitting a resume for this position should include their educational background and work experience. Specifically, resumes should include applicants experience and knowledge in office methods and practices, proofreading, filing, communication, databases and excel work.

SECRETARY INFORMATION

GENERAL JOB DESCRIPTION:

Works under the general supervision of the director of office administration; answering phones, filing, database and excel spreadsheet work, proofreading, mailings, and other related work as required.

SALARY/BENEFITS:

Salary range starting at $3,979 per month, health benefits, dental insurance and 401(k).

JOB LOCATION:

The open position is located in Salem, Oregon. Selected candidates may need to relocate.

Send Resumes and cover letter to:

Oregon School Employees Association, 4735 Liberty Rd S,

Salem, OR 97302, before 4 p.m., Wednesday, Sept. 9, 2026.

Email to amanda@osea.org

Candidates successfully selected to interview for the position may be required to complete a background check.


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