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Head Secretary Jobs (NOW HIRING)

Oregon School Employees Association

Secretary

Salem, OR · On-site

$3.9K/mo

... colleges, Head Starts, educational service districts, parks and recreation and library districts ... SECRETARY INFORMATION GENERAL Works under the general supervision of the director of office ...

GovernmentJobs.com

Secretary I (SR-14)

Kihei, HI · On-site

$4.0K/mo

Provides secretarial, clerical and routine administrative services to the head of a division or office in a department or agency; may service a board or commission; may supervise lower level clerical ...

County of Maui

Secretary I (SR-14)

Wailuku, HI · On-site

$4.0K/mo

This class is distinguished by its responsibility for providing secretarial services to the head of a division or office in a department or agency having moderately intense managerial functions and ...

Upper Arlington Schools

Head Building Secretary

Columbus, OH · On-site

$23.91 - $26.54/hr

Head Building Secretary Time Schedule: 12 months Salary Range: $23.91 - $26.54/hour Reports to: Principal Employment Status: Regular/Full-time FLSA Status: Non-exempt Description: Performs a variety ...

Ellicott School District 22

Substitute Teacher

Calhan, CO · On-site

$150/day

Building Principal and Head Secretary Requirements : * Requires a 1 year CDE Substitute license issued for Ellicott School District OR a three year CDE Substitute license * To obtain a Sub License ...

County Of Maui

Secretary I (SR-14)

Wailuku, HI

$4.0K/mo

This class is distinguished by its responsibility for providing secretarial services to the head of a division or office in a department or agency having moderately intense managerial functions and ...

County of Humboldt

Secretary - Personnel

Eureka, CA · On-site

This class is distinguished from Administrative Secretary in that the latter provides secretarial and office administrative assistance to a division head and/or related supervisory and professional ...

Ellicott School District 22

Substitute Teacher

Calhan, CO · On-site

$150/day

Building Principal and Head Secretary Requirements : * Requires a 1 year CDE Substitute license issued for Ellicott School District OR a three year CDE Substitute license * To obtain a Sub License ...

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Head Secretary information

See salary details

$24.5K

$45.9K

$63K

How much do head secretary jobs pay per year?

As of Jul 13, 2026, the average yearly pay for head secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is the difference between Head Secretary vs Administrative Assistant?

AspectHead SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentOffice settings, often in corporate or institutional environmentsOffice settings across various industries
Employer & Industry UsageUsed in corporate, government, or educational institutions for senior secretarial rolesCommon across industries for general administrative support
Job ResponsibilitiesSupervising secretarial staff, managing complex schedules, handling confidential infoPerforming clerical tasks, scheduling, correspondence, and support duties

The main difference between a Head Secretary and an Administrative Assistant lies in scope and seniority. A Head Secretary typically oversees other secretarial staff and handles more complex responsibilities, while an Administrative Assistant provides general administrative support. Both roles require strong organizational skills and office experience, but the Head Secretary often has additional supervisory duties and a higher level of responsibility.

What are Head Secretaries?

Head Secretaries are experienced administrative professionals who oversee the clerical and organizational activities within an office or department. They typically manage other secretarial staff, coordinate schedules, handle correspondence, and ensure that office operations run smoothly. In addition to performing complex administrative tasks, Head Secretaries often serve as the primary point of contact for management and help implement office policies and procedures. Their role is essential to maintaining efficiency and supporting the goals of the organization.

What are the key skills and qualifications needed to thrive as a Head Secretary, and why are they important?

To thrive as a Head Secretary, you need excellent organizational, time management, and administrative skills, typically supported by experience in office administration and a relevant qualification such as a diploma or degree. Proficiency with office software like Microsoft Office Suite, scheduling tools, and document management systems is essential. Strong communication, discretion, and leadership abilities make someone stand out in this position. These skills ensure efficient office operations, effective team coordination, and the professional handling of sensitive information.

What are some common challenges Head Secretaries face in managing office operations, and how can these be addressed?

Head Secretaries often juggle multiple priorities, such as coordinating schedules for executives, managing confidential information, and overseeing administrative staff. Balancing these responsibilities can be challenging, especially during peak periods or when urgent issues arise. Effective time management, clear communication, and the ability to delegate tasks are crucial for success in this role. Building strong relationships with team members and staying organized can help Head Secretaries maintain smooth office operations and quickly address any challenges that occur.
More about Head Secretary jobs
What cities are hiring for Head Secretary jobs? Cities with the most Head Secretary job openings:
What are the most commonly searched types of Secretary jobs? The most popular types of Secretary jobs are:
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What job categories do people searching Head Secretary jobs look for? The top searched job categories for Head Secretary jobs are:
Head Secretary jobs near you
Infographic showing various Head Secretary job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 2% Temporary, 1% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.
281 - Secretary 1

281 - Secretary 1

COMMUNITY ACTION ORGANIZATION OF WESTERN NEW YORK INC

Buffalo, NY

$17.50/hr

Other

Re-posted 4 days ago

Job description

SUMMARY

Subject to the direction of the Office Manager or Director.  The person in this position will assist the Office Manager or Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Assists Office Manager with new and renewal licensing of CAO Head Start sites. Assists Office Manager in compiling data for Program Information Report (PIR). Program Secretary works with CAO Head Start Coordinators and personnel to create and update CAO Head Start program forms. Types minutes of meetings for CAO Head Start Program. Responsible for maintaining supplies inventory and distribution of supplies to CAO Head Start centers and office personnel.

Assists Office Manager in coordination of transportation. Responsible for trouble-shooting and maintenance of desktop copiers at various CAO Head Start sites. Makes deliveries or drop-off paper work to centers as needed. Maintain network printers in office. Prepares a variety of correspondence, complex summaries and reports as it relates to the program. Operates office machines and manages all out-of-town travel requests and reimbursements.

Serves as switchboard operator when needed. Assists Office Manager with time sheets and payroll. Fill in for office clerk as needed, model positive work ethic for parents and staff

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must have some training in the following:

  • Spreadsheet applications (i.e., Lotus, Excel)
  • Operating systems (i.e., Windows 3.1, Windows 95, MSDOS
  • Must have ability to understand and carryout complex written and oral instructions
  • Must have good organizational skills
  • Must have drivers license and transportation

EDUCATION and/or EXPERIENCE

Secretary 1: High School diploma

Either position:

  • Two to three years computer experience
  • Certificates, or other documentation, of computer training
  • At least two (2) years progressively responsible experience in secretarial work
  • Good knowledge of office terminology, procedures and equipment
  • Previous Head Start experience preferred
  • Erie County resident preferred

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk/hear, write/type, stand and walk. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, sometimes, noisy.

APPLICATION REQUIREMENTS 

Completion of the CAO of Erie County, Inc., application form including submission of official college/university transcripts and three professional references within a specified time period after application.

 All persons hired for positions in CAO Head Start programs must pass a physical examination by a CAO physician (paid for by CAO),.

All persons hired in CAO Head Start programs must receive acceptable SCR clearance and be free of criminal convictions for crimes against children (misdemeanor and felony). Fingerprinting required.

Community Action Organization of Erie County, Inc., is an Equal Opportunity Employer.

Apply