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Head Secretary Jobs in Kansas (NOW HIRING)

Geary County USD 475

Head Secretary

Fort Riley, KS · On-site

$19.01 - $20.01/hr

Head Secretary Qualifications: 3+ years of successful secretarial, administrative, or office management experience (preferably within a K12 educational environment). Good typing ability Experience ...

Geary County USD 475

Head Secretary

Junction City, KS · On-site

$19.01 - $20.01/hr

Head Secretary Qualifications: 3+ years of successful secretarial, administrative, or office management experience (preferably within a K12 educational environment). Good typing ability Experience ...

Workstream

General Manager

Wichita, KS · On-site

$72K/yr

... Head Start or partnershi... Full-time Quick Apply This role requires someone who is ... Full-time Quick Apply Occupational Summary Provide comprehensive administrative and secretarial ...

All JobsHead Secretary JobsHead Secretary Jobs in Kansas

Head Secretary information

See Kansas salary details

$21.9K

$41K

$56.2K

How much do head secretary jobs pay per year?

As of Aug 17, 2026, the average yearly pay for head secretary in Kansas is $40,976.00, according to ZipRecruiter salary data. Most workers in this role earn between $33,400.00 and $46,800.00 per year, depending on experience, location, and employer.

What is a head secretary?

Head Secretaries are experienced administrative professionals who oversee the clerical and organizational activities within an office or department. They typically manage other secretarial staff, coordinate schedules, handle correspondence, and ensure that office operations run smoothly. In addition to performing complex administrative tasks, Head Secretaries often serve as the primary point of contact for management and help implement office policies and procedures. Their role is essential to maintaining efficiency and supporting the goals of the organization.

What are the key skills and qualifications needed to thrive as a head secretary, and why are they important?

To thrive as a Head Secretary, you need excellent organizational, time management, and administrative skills, typically supported by experience in office administration and a relevant qualification such as a diploma or degree. Proficiency with office software like Microsoft Office Suite, scheduling tools, and document management systems is essential. Strong communication, discretion, and leadership abilities make someone stand out in this position. These skills ensure efficient office operations, effective team coordination, and the professional handling of sensitive information.

What are some common challenges head secretaries face in managing office operations, and how can these be addressed?

Head Secretaries often juggle multiple priorities, such as coordinating schedules for executives, managing confidential information, and overseeing administrative staff. Balancing these responsibilities can be challenging, especially during peak periods or when urgent issues arise. Effective time management, clear communication, and the ability to delegate tasks are crucial for success in this role. Building strong relationships with team members and staying organized can help Head Secretaries maintain smooth office operations and quickly address any challenges that occur.

What is the difference between Head Secretary vs Administrative Assistant?

AspectHead SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentOffice settings, often in corporate or institutional environmentsOffice settings across various industries
Employer & Industry UsageUsed in corporate, government, or educational institutions for senior secretarial rolesCommon across industries for general administrative support
Job ResponsibilitiesSupervising secretarial staff, managing complex schedules, handling confidential infoPerforming clerical tasks, scheduling, correspondence, and support duties

The main difference between a Head Secretary and an Administrative Assistant lies in scope and seniority. A Head Secretary typically oversees other secretarial staff and handles more complex responsibilities, while an Administrative Assistant provides general administrative support. Both roles require strong organizational skills and office experience, but the Head Secretary often has additional supervisory duties and a higher level of responsibility.

What are the most commonly searched types of Secretary jobs in Kansas?

The most popular types of Secretary jobs in Kansas are:

What are popular job titles related to Head Secretary jobs in Kansas?

For Head Secretary jobs in Kansas, the most frequently searched job titles are:

What job categories do people searching Head Secretary jobs in Kansas look for?

The top searched job categories for Head Secretary jobs in Kansas are:

What cities in Kansas are hiring for Head Secretary jobs?

Cities in Kansas with the most Head Secretary job openings:

Head Secretary jobs near you
Infographic showing various Head Secretary job openings in Kansas as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $40,976 per year, or $19.7 per hour.

Head Secretary

Geary County Unified School District 475

Fort Riley, KS • On-site

$19.01 - $20.01/hr

Other

Posted 16 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary - 12-Months
Date Posted:
7/29/2026
Location:
Fort Riley Middle School
Date Available:
When Filled
Closing Date:
When Filled
Classification: Classified
Division/Department: Fort Riley Middle School
Job Category: Clerk/Secretary
FLSA:
Title: Head Secretary
Qualifications: 3+ years of successful secretarial, administrative, or office management experience (preferably within a K 12 educational environment).
Good typing ability
Experience with Microsoft Office and other computer programs.
Strong communication skills
Time-management skills with an ability to prioritize tasks in a fast-paced environment
Strict adherence to student privacy laws, including FERPA (Family Educational Rights and Privacy Act).
Effective Organizational skills
Reports To: Building Principal and Assistant Principals
PERFORMANCE RESPONSIBILITIES (This list in not all-inclusive)
Front Office Management & Operations
  1. Answer phones calls from parents, district, and community regarding school, students and other questions.
  2. Oversees daily front office operations, ensuring a welcoming, efficient, safe, and professional environment for visitors, staff, and students.
  3. Provides direct administrative assistance to the Principal and Assistant Principals (e.g., managing calendars, preparing meeting agendas, drafting correspondence, and organizing campus events).
  4. Manages school-wide digital and print communications, including online calendar, newsletters, email broadcasts, mass notification updates, and daily morning announcements. Manages campus social media, alerts communications as directed by admin.
  5. Manages daily staff attendance tracking, coordinate substitute teacher check-ins, and ensure classroom coverage in alignment with district protocols.
  6. Manages office supplies, classroom resources, and instructional materials inventory; orders supplies and processes incoming deliveries.
  7. Enforces campus security procedures by managing visitor check-in systems (e.g., Raptor), issuing badges, and verifying identification.
  8. Serves as a key administrative hub during emergency drills and actual crises, maintaining access to student emergency contact forms, medical action plans, and staff radio communications.
Student Registration & Records
  1. Assists counselors, nurse and registrar with paperwork for new students.
  2. Assists registrar with cumulative folders.
  3. Request records from former school.
  4. Send grade transfers to teachers.
  5. Assists with maintaining student files as needed.
  6. Enters student schedule and give schedule to student.
  7. Assists Registrar with filing enrollment forms each year.
  8. Ensure grades are finalized and maintain end of year cumulative folders.
Secretary
  1. Create student certificates at the end of the year.
  2. Ensure letters are sent to schools and parents regarding grades and records.
  3. Maintain District van records in conjunction with Athletics and Student Activities Director.
  4. Request and maintain transportation requests for campus.
  5. Maintain records for campus keys.
  6. Help with creating, printing, and assembling campus materials.
  7. Create end of season athletic letters and awards for coaches.
Faculty/Staff Absence Reports
  1. Collect absence slips from faculty/staff.
  2. Keep record of absences.
  3. Send absence slips to payroll.
  4. Make sure all Time Sheets are filled out properly and sent to payroll.
  5. Check Time records for Classified employees.
  6. Make copies of all absence reports.
  7. Check computer list of absences from payroll each month against school records.
Miscellaneous
  1. Up-dating campus directory.
  2. Train and help new office personnel.
  3. Key Operator for copy machine.
  4. Assist to maintain Athletic records, such as sports physicals, coach folders, and contracts.
  5. Assist with Athletic parent meetings.
  6. Create athletic programs.
  7. Assist with Athletics and Student Activities programs as needed.

Term of Employment: 12 Months
Salary Range: Level 7- $19.01-$20.01
Evaluation Frequency: Job performance will be evaluated a minimum of one time per year.
Notice of Nondiscrimination
Geary County USD #475 does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and/or activities and provides equal access
to the Boy Scouts and other designated youth groups. For questions or complaints based on race, color, national origin, sex or age, please contact the USD 475 Executive
Director of Personnel Services, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000. For questions or complaints based on disability, please
contact the USD 475 Executive Director of Special Education, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000.

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