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Assistant Secretary Jobs in Kansas (NOW HIRING)

Emporia Public Schools

Discipline Secretary

Emporia, KS · On-site

$16.22/hr

The HS Discipline Secretary provides office and clerical support to assist with the efficient operation of the school district. To accomplish these tasks, the HS Discipline Secretary works closely ...

Hugoton USD 210

ECDC Secretary

Hugoton, KS · On-site

ECDC Secretary Position Summary The Early Childhood Development Center Secretary provides ... Receive, sort, and distribute incoming mail and deliveries. * Assist with student enrollment ...

Geary County USD 475

Head Secretary

Junction City, KS · On-site

$19.01 - $20.01/hr

Building Principal and Assistant Principals PERFORMANCE RESPONSIBILITIES (This list in not all ... Secretary * Create student certificates at the end of the year. * Ensure letters are sent to ...

Seward County, KS

County Attorney Secretary

Liberal, KS · On-site

$42K - $57K/yr

Qualifications: - High school diploma or equivalent required; additional certification or training in office administration is a plus - Proven experience as a secretary or administrative assistant ...

Seward County, KS

County Attorney Secretary

Liberal, KS · On-site

$42K - $57K/yr

Qualifications: - High school diploma or equivalent required; additional certification or training in office administration is a plus - Proven experience as a secretary or administrative assistant ...

CST Industries, Inc.

Legal Secretary

Kansas City, KS · On-site

$42K - $57K/yr

Position Summary The Legal Secretary provides administrative and organizational support to the ... Contract and Corporate Support * Assist with contract intake, routing, approval, and tracking ...

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Assistant Secretary information

See Kansas salary details

$9

$22

$60

How much do assistant secretary jobs pay per hour?

As of Aug 3, 2026, the average hourly pay for assistant secretary in Kansas is $22.57, according to ZipRecruiter salary data. Most workers in this role earn between $15.24 and $23.80 per hour, depending on experience, location, and employer.

What is the difference between Assistant Secretary vs Administrative Assistant?

AspectAssistant SecretaryAdministrative Assistant
Required CredentialsBachelor's degree, relevant experience, sometimes specialized certificationsHigh school diploma or equivalent, some roles may require post-secondary education
Work EnvironmentGovernment agencies, large organizations, often in office settingsOffice settings across various industries, including corporate and nonprofit
Employer & Industry UsageGovernment departments, international organizations, large corporationsBusinesses, nonprofits, government offices
Common Search & Comparison IntentUnderstanding roles, qualifications, and responsibilitiesJob duties, career path, and qualifications

The Assistant Secretary typically holds a higher-level position with specialized credentials and works in government or large organizations. An Administrative Assistant provides clerical support across various industries. While both roles support organizational functions, the Assistant Secretary has more strategic responsibilities and requires more advanced qualifications.

What is an assistant secretary?

An assistant secretary is responsible for supporting administrator-level employees in an office setting. In this role, you are usually assigned to work for a specific department or employee. Your job duties include utilizing telecommunications systems to screen calls, take messages, schedule meetings, and transfer calls. You also perform other clerical service tasks like creating spreadsheets, delivering reports, negotiating contracts with a vendor for supplies, and drafting PowerPoint presentations. Qualifications for this career include excellent communication, grammar, and typing skills and at least a high school diploma or GED certificate. Experience is usually not necessary. You can find assistant secretary positions in any industry.

What are some common challenges faced by an assistant secretary when managing communication among multiple departments?

Assistant Secretaries often serve as a crucial liaison between various departments, which can present challenges such as coordinating schedules, ensuring clear and timely communication, and managing conflicting priorities. Staying organized and maintaining strong attention to detail are essential to prevent miscommunications and missed deadlines. Developing effective systems for tracking tasks and maintaining open channels with team members can help overcome these challenges and contribute to smoother operations across the organization.

What are the key skills and qualifications needed to thrive as an assistant secretary, and why are they important?

To thrive as an Assistant Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a relevant degree or diploma. Familiarity with office software such as Microsoft Office Suite, calendar management systems, and sometimes shorthand or transcription tools is common. Strong interpersonal skills, discretion, and the ability to multitask help an individual excel in supporting executives and managing sensitive information. These skills ensure smooth office operations, effective communication, and the professional handling of confidential matters.
More about Assistant Secretary jobs
What are the most commonly searched types of Secretary jobs in Kansas? The most popular types of Secretary jobs in Kansas are:
What are popular job titles related to Assistant Secretary jobs in Kansas? For Assistant Secretary jobs in Kansas, the most frequently searched job titles are:
What job categories do people searching Assistant Secretary jobs in Kansas look for? The top searched job categories for Assistant Secretary jobs in Kansas are:
What cities in Kansas are hiring for Assistant Secretary jobs? Cities in Kansas with the most Assistant Secretary job openings:
What are popular job titles related to Assistant Secretary jobs in KS? For Assistant Secretary jobs in KS, the most frequently searched job titles are:
Assistant Secretary jobs near you
Infographic showing various Assistant Secretary job openings in Kansas as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $46,949 per year, or $22.6 per hour.

Head Secretary

Geary County Unified School District 475

Fort Riley, KS • On-site

$19.01 - $20.01/hr

Full-time

Posted 6 days ago

Job description

Position Type:
Secretarial/Clerical/Secretary - 12-Months
Date Posted:
7/29/2026
Location:
Fort Riley Middle School
Date Available:
When Filled
Closing Date:
When Filled
Classification: Classified
Division/Department: Fort Riley Middle School
Job Category: Clerk/Secretary
FLSA:
Title: Head Secretary
Qualifications: 3+ years of successful secretarial, administrative, or office management experience (preferably within a K 12 educational environment).
Good typing ability
Experience with Microsoft Office and other computer programs.
Strong communication skills
Time-management skills with an ability to prioritize tasks in a fast-paced environment
Strict adherence to student privacy laws, including FERPA (Family Educational Rights and Privacy Act).
Effective Organizational skills
Reports To: Building Principal and Assistant Principals
PERFORMANCE RESPONSIBILITIES (This list in not all-inclusive)
Front Office Management & Operations
  1. Answer phones calls from parents, district, and community regarding school, students and other questions.
  2. Oversees daily front office operations, ensuring a welcoming, efficient, safe, and professional environment for visitors, staff, and students.
  3. Provides direct administrative assistance to the Principal and Assistant Principals (e.g., managing calendars, preparing meeting agendas, drafting correspondence, and organizing campus events).
  4. Manages school-wide digital and print communications, including online calendar, newsletters, email broadcasts, mass notification updates, and daily morning announcements. Manages campus social media, alerts communications as directed by admin.
  5. Manages daily staff attendance tracking, coordinate substitute teacher check-ins, and ensure classroom coverage in alignment with district protocols.
  6. Manages office supplies, classroom resources, and instructional materials inventory; orders supplies and processes incoming deliveries.
  7. Enforces campus security procedures by managing visitor check-in systems (e.g., Raptor), issuing badges, and verifying identification.
  8. Serves as a key administrative hub during emergency drills and actual crises, maintaining access to student emergency contact forms, medical action plans, and staff radio communications.

Student Registration & Records
  1. Assists counselors, nurse and registrar with paperwork for new students.
  2. Assists registrar with cumulative folders.
  3. Request records from former school.
  4. Send grade transfers to teachers.
  5. Assists with maintaining student files as needed.
  6. Enters student schedule and give schedule to student.
  7. Assists Registrar with filing enrollment forms each year.
  8. Ensure grades are finalized and maintain end of year cumulative folders.

Secretary
  1. Create student certificates at the end of the year.
  2. Ensure letters are sent to schools and parents regarding grades and records.
  3. Maintain District van records in conjunction with Athletics and Student Activities Director.
  4. Request and maintain transportation requests for campus.
  5. Maintain records for campus keys.
  6. Help with creating, printing, and assembling campus materials.
  7. Create end of season athletic letters and awards for coaches.

Faculty/Staff Absence Reports
  1. Collect absence slips from faculty/staff.
  2. Keep record of absences.
  3. Send absence slips to payroll.
  4. Make sure all Time Sheets are filled out properly and sent to payroll.
  5. Check Time records for Classified employees.
  6. Make copies of all absence reports.
  7. Check computer list of absences from payroll each month against school records.

Miscellaneous
  1. Up-dating campus directory.
  2. Train and help new office personnel.
  3. Key Operator for copy machine.
  4. Assist to maintain Athletic records, such as sports physicals, coach folders, and contracts.
  5. Assist with Athletic parent meetings.
  6. Create athletic programs.
  7. Assist with Athletics and Student Activities programs as needed.

Term of Employment: 12 Months
Salary Range: Level 7- $19.01-$20.01
Evaluation Frequency: Job performance will be evaluated a minimum of one time per year.
Notice of Nondiscrimination
Geary County USD #475 does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and/or activities and provides equal access
to the Boy Scouts and other designated youth groups. For questions or complaints based on race, color, national origin, sex or age, please contact the USD 475 Executive
Director of Personnel Services, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000. For questions or complaints based on disability, please
contact the USD 475 Executive Director of Special Education, 123 N. Eisenhower, Junction City, KS 66441. Telephone: 785.717.4000.

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