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Head Secretary Jobs (NOW HIRING)

County of Alameda

Secretary II

Hayward, CA · On-site

$40.63 - $48.17/hr

On the request of a department head and approval of the Commission, a regularly appointed employee ... Secretary II positions perform secretarial work for an administrator who has authority over a ...

County of Alameda

Secretary II

Hayward, CA · On-site

On the request of a department head and approval of the Commission, a regularly appointed employee ... Secretary II positions perform secretarial work for an administrator who has authority over a ...

Oregon School Employees Association

Secretary

Salem, OR · On-site

$3.9K/mo

... colleges, Head Starts, educational service districts, parks and recreation and library districts ... SECRETARY INFORMATION GENERAL Works under the general supervision of the director of office ...

Gresham Barlow School District

HR Office Manager

Gresham, OR · On-site

$71K - $80K/yr

... head secretary or office manager * Criminal Justice Fingerprint Clearance * Current First Aid/CPR Card SKILLS & KNOWLEDGE OF: * Modern office practices, procedures, rules and regulations related to ...

New

Plano ISD

Secretary III

Plano, TX · On-site

$20.79/hr

Provide secretarial support services to the department head and other staff members. Facilitate the efficient operation of the departmental administrative services. Qualifications: Education ...

County of Maui

Secretary II (SR-16)

Wailuku, HI · On-site

$4.3K/mo

Provides secretarial, clerical and routine administrative services to the head of a division or office in a department or agency; may service a board or commission; may supervise lower level clerical ...

County Of Maui

Secretary II (SR-16)

Wailuku, HI

$4.3K/mo

Provides secretarial, clerical and routine administrative services to the head of a division or office in a department or agency; may service a board or commission; may supervise lower level clerical ...

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$24.5K

$45.9K

$63K

How much do head secretary jobs pay per year?

As of Sep 13, 2026, the average yearly pay for head secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a head secretary?

Head Secretaries are experienced administrative professionals who oversee the clerical and organizational activities within an office or department. They typically manage other secretarial staff, coordinate schedules, handle correspondence, and ensure that office operations run smoothly. In addition to performing complex administrative tasks, Head Secretaries often serve as the primary point of contact for management and help implement office policies and procedures. Their role is essential to maintaining efficiency and supporting the goals of the organization.

What are the key skills and qualifications needed to thrive as a head secretary, and why are they important?

To thrive as a Head Secretary, you need excellent organizational, time management, and administrative skills, typically supported by experience in office administration and a relevant qualification such as a diploma or degree. Proficiency with office software like Microsoft Office Suite, scheduling tools, and document management systems is essential. Strong communication, discretion, and leadership abilities make someone stand out in this position. These skills ensure efficient office operations, effective team coordination, and the professional handling of sensitive information.

What are some common challenges head secretaries face in managing office operations, and how can these be addressed?

Head Secretaries often juggle multiple priorities, such as coordinating schedules for executives, managing confidential information, and overseeing administrative staff. Balancing these responsibilities can be challenging, especially during peak periods or when urgent issues arise. Effective time management, clear communication, and the ability to delegate tasks are crucial for success in this role. Building strong relationships with team members and staying organized can help Head Secretaries maintain smooth office operations and quickly address any challenges that occur.

What is the difference between Head Secretary vs Administrative Assistant?

AspectHead SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentOffice settings, often in corporate or institutional environmentsOffice settings across various industries
Employer & Industry UsageUsed in corporate, government, or educational institutions for senior secretarial rolesCommon across industries for general administrative support
Job ResponsibilitiesSupervising secretarial staff, managing complex schedules, handling confidential infoPerforming clerical tasks, scheduling, correspondence, and support duties

The main difference between a Head Secretary and an Administrative Assistant lies in scope and seniority. A Head Secretary typically oversees other secretarial staff and handles more complex responsibilities, while an Administrative Assistant provides general administrative support. Both roles require strong organizational skills and office experience, but the Head Secretary often has additional supervisory duties and a higher level of responsibility.

How much is the salary for a head secretary?

The salary for a head secretary typically ranges from $40,000 to $70,000 annually, depending on experience, location, and the organization. They often require strong organizational skills and proficiency with office management tools like Microsoft Office or Google Workspace.

What does a head secretary do?

A head secretary manages administrative tasks such as scheduling appointments, handling correspondence, organizing files, and coordinating communication within an organization. They often supervise other administrative staff and use office software like Microsoft Office or Google Workspace to perform their duties.
More about Head Secretary jobs

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What are the most commonly searched types of Secretary jobs?

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Head Secretary jobs near you
Infographic showing various Head Secretary job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

School Clerk - (school year)

Dodge City, KS • On-site

Dodge City Unified School District 443
See more jobs at Dodge City Unified School District 443external

$14.91 - $24.84/hr

Full-time

Posted 4 days ago

Job description

Job Title:  Elementary Clerk

Payment Rate:  In accordance with the USD 443 Salary Schedule - Hourly Salary Pay Range $14.91 - $24.84 - Full time School Year - Calendar Days - 183

Evaluation & Benefits: In accordance with the USD 443 Classified Handbook

FLSA Status:  Non-Exempt

Reports To: Principal/Head Secretary
 

PURPOSE: The Elementary Clerk is responsible for performing a variety of clerical tasks under the direction of the Head Secretary and School Principal.  
 

EMPLOYMENT QUALIFICATIONS:
Education:
 


  • High School Diploma or equivalent.
  • Associate's degree or equivalent.
     

Experience:
 

  • 1 year of related work experience is preferred.
  • Broad range of advanced executive secretary, clerical, accounting, or technical skills. Bilingual skills preferred but not required.
  • Experience with a variety of databases and computer software applications such as using advanced word processing or desktop publishing programs, producing query reports, using spreadsheets, etc.

KNOWLEDGE, SKILLS, & ABILITIES:

  • The ability to effectively present information and respond to questions from administrators, staff, students, parents, and the public.
  • Ability to calculate figures and amounts such as percentages; ability to add, subtract, multiply and divide.
  • Ability to solve practical problems.
  • Advanced knowledge of accounting software; database software; Microsoft Office Suite and Google Suite.
  • Problem solving and organizational skills.
  • Ability to attend to details.
  • Ability to maintain confidentiality.
  • Excellent computer skills, strong communication skills both verbal and written.
  • Be able to evaluate and interpret data and compile written reports in narrative and statistical form.

DUTIES & RESPONSIBILITIES: 

  • Assist with answering phones and checking visitors in/out.
  • Assist with facilitating daily substitute teacher and para coverages.
  • Assist with staff timekeeping and enter in missed punches.
  • Assist with building key inventory and checkout.
  • Translate spoken and written information.
  • Facilitate student laptop operations and work orders.
  • Organize and maintain an efficient filing system for department materials and documents.
  • Cross train with other personnel for additional coverage and assistance when needed.
  • Assist with social media updates on behalf of the district.
  • Oversee student tardiness and enter information in Skyward.
  • Facilitate all student additions/drops/transfers in Skyward.
  • Maintain student cumulative folders.
  • Run attendance reports and correspond with parents as needed.
  • Generate truancy letters and necessary court paperwork.
  • Use effective written and oral communication skills to convey essential information to students, staff, administrators, parents, and a variety of other community patrons.
  • Analyze problems and develop suggestions for solutions.
  • Performs other duties as assigned.
     

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:
 

  • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk and hear.
  • The employee is occasionally required to stand; walk and reach with hands and arms.
  • The employee must regularly lift and /or move up to 50 pounds.
  • Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.
  • The work environment is in an office setting.
  • The noise level in the work environment is usually moderate.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 







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