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Head Secretary Jobs (NOW HIRING)

Vallivue School District

Office Secretary

Caldwell, ID · On-site

A head secretary in a middle school is often expected to be highly organized, calm under pressure, solution-oriented, and able to manage multiple responsibilities while maintaining confidentiality ...

Lyons USD 405

School Secretary

Lyons, KS · On-site

Ability to perform other duties and assume other responsibilities as assigned by the Head Secretary or Principal. 32. Ability to maintain building security by screening visitors and controlling ...

Vallivue School District

Office Secretary

Caldwell, ID · On-site

A head secretary in a middle school is often expected to be highly organized, calm under pressure, solution-oriented, and able to manage multiple responsibilities while maintaining confidentiality ...

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$24.5K

$45.9K

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How much do head secretary jobs pay per year?

As of Jun 16, 2026, the average yearly pay for head secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is the difference between Head Secretary vs Administrative Assistant?

AspectHead SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentOffice settings, often in corporate or institutional environmentsOffice settings across various industries
Employer & Industry UsageUsed in corporate, government, or educational institutions for senior secretarial rolesCommon across industries for general administrative support
Job ResponsibilitiesSupervising secretarial staff, managing complex schedules, handling confidential infoPerforming clerical tasks, scheduling, correspondence, and support duties

The main difference between a Head Secretary and an Administrative Assistant lies in scope and seniority. A Head Secretary typically oversees other secretarial staff and handles more complex responsibilities, while an Administrative Assistant provides general administrative support. Both roles require strong organizational skills and office experience, but the Head Secretary often has additional supervisory duties and a higher level of responsibility.

What does head mean in an inappropriate way?

In the context of a job like head secretary, the term 'head' typically refers to a leadership or managerial position overseeing administrative staff. When used in an inappropriate way, it can be a slang term with sexual connotations, which is unprofessional and should be avoided in workplace communication. Understanding the context is important to interpret the term correctly.

What are Head Secretaries?

Head Secretaries are experienced administrative professionals who oversee the clerical and organizational activities within an office or department. They typically manage other secretarial staff, coordinate schedules, handle correspondence, and ensure that office operations run smoothly. In addition to performing complex administrative tasks, Head Secretaries often serve as the primary point of contact for management and help implement office policies and procedures. Their role is essential to maintaining efficiency and supporting the goals of the organization.

What is head called in slang?

In slang, the term 'head' can refer to a person in charge or a leader, but it is also commonly used as a colloquial term for oral sex. For a job like a head secretary, the term 'head' is not typically used in slang to describe the role; instead, titles like 'chief' or 'lead' are more formal equivalents. Understanding context is important when interpreting slang terms related to job titles.

What are the key skills and qualifications needed to thrive as a Head Secretary, and why are they important?

To thrive as a Head Secretary, you need excellent organizational, time management, and administrative skills, typically supported by experience in office administration and a relevant qualification such as a diploma or degree. Proficiency with office software like Microsoft Office Suite, scheduling tools, and document management systems is essential. Strong communication, discretion, and leadership abilities make someone stand out in this position. These skills ensure efficient office operations, effective team coordination, and the professional handling of sensitive information.

What are some common challenges Head Secretaries face in managing office operations, and how can these be addressed?

Head Secretaries often juggle multiple priorities, such as coordinating schedules for executives, managing confidential information, and overseeing administrative staff. Balancing these responsibilities can be challenging, especially during peak periods or when urgent issues arise. Effective time management, clear communication, and the ability to delegate tasks are crucial for success in this role. Building strong relationships with team members and staying organized can help Head Secretaries maintain smooth office operations and quickly address any challenges that occur.

What are other slang terms for head?

In the context of a head secretary or administrative professional, slang terms for 'head' include 'boss,' 'chief,' 'lead,' or 'manager.' These terms are often used informally to refer to someone in a leadership or supervisory role within an organization.

What does buff head mean in slang?

In slang, 'buff head' typically refers to someone who is very muscular or physically fit. It is often used informally to describe a person with a well-developed physique, which may be relevant in environments like gyms or fitness-related workplaces. For a Head Secretary, understanding informal language can help in effective communication and maintaining professionalism in diverse settings.
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Head Secretary jobs near you
Office Secretary

Office Secretary

Vallivue School District

Caldwell, ID • On-site

Full-time

Medical, Dental, Vision, Life, PTO

Posted 27 days ago

Job description

Position Type:
Secretarial/Clerical/Building Secretary
Date Posted:
5/20/2026
Location:
Vallivue Middle School
QUALIFICATIONS
  1. High school diploma or General Education Degree, preference may be given to applicants with college education
  2. Previous secretarial experience as determined by the Board
  3. Knowledge of word processing, databases, spreadsheets, and reports
  4. High level of competence in typing, filing, and general computer knowledge
  5. Knowledge of automated office equipment and efficient office procedures
  6. Good telephone skills and ability to communicate effectively
  7. Work well with students, staff, and the public
  8. Work well under pressure and deadlines
  9. Excellent organizational skills
  10. Maintain confidentiality of staff and students

PRIMARY RESPONSIBILITY TO
Building Principal
JOB SUMMARY
To assist the building principal in the efficient operation of the school so a maximum positive impact can be made on the education of secondary school students. To carry out all secretarial and clerical duties necessary for the smooth and efficient operation of the office.
MAJOR DUTIES AND RESPONSIBILITIES
Interacting with Students and the Public
  1. Managing the daily operations of the school office
  2. Supervising and supporting office staff and reception duties
  3. Serving as the primary point of contact for parents, students, staff, and community members
  4. Maintaining student records, attendance, enrollment, and confidential files
  5. Assisting administrators with scheduling, communication, reports, and school operations
  6. Coordinating substitute coverage, staff absences, and front office logistics
  7. Handling phone calls, emails, visitor check-ins, and customer service concerns professionally
  8. Preparing correspondence, newsletters, agendas, and school communications
  9. Assisting with state reporting, testing coordination, and compliance documentation
  10. Maintaining calendars for administrators, meetings, and school events
  11. Supporting student discipline procedures and documentation in systems such as Infinite Campus
  12. Coordinating transportation, deliveries, and communication with district departments
  13. Maintaining professionalism, confidentiality, and positive relationships with staff, students, and families
  14. Assisting during emergencies, drills, and crisis situations
  15. Supporting schoolwide events, registrations, orientations, and parent conferences
  16. Ensuring the office environment remains organized, efficient, and welcoming
  17. A head secretary in a middle school is often expected to be highly organized, calm under pressure, solution-oriented, and able to manage multiple responsibilities while maintaining confidentiality and professionalism.

Records and Reports
  1. Maintain accurate enrollment and attendance records for various reports and forward to the district clerk as needed
  2. Run daily tardy reports and mail attendance letters home when necessary
  3. Prepare quarterly state attendance reports
  4. Send student records as requested by schools and promptly request newly enrolled student records from other schools
  5. Be responsible for maintaining accurate teacher and student accounts, including receipting, counting, and depositing all money received
  6. Maintain records on all accidents, incidents, fire drill, and suspension notices, forwarding copies to the district office
  7. Prepare such documents as reports, staff duty rosters, correspondence, handbooks, letters, student records, memos, and monthly statements
  8. Maintain employee records, such as absences, and submit to the district office monthly
  9. Prepare a monthly substitute teacher report for the payroll department of the district Office
  10. Assemble and maintain reports and information in an acceptable manner, providing ready access for the building principal and the district office, including the individual school's banking and checking accounts

Miscellaneous Office Tasks
  1. Call and schedule substitute teachers and prepare their timesheets
  2. Maintain a well organized, up to date filing system
  3. Operate equipment, such as computers, copiers, intercom systems, calculators, laminators, telephone systems, and scanners
  4. Assist the building principal in processing incoming supplies and equipment, checking original purchase orders, authorizing purchases, and submitting appropriate paperwork to the district office to facilitate proper payments for goods or services received by the school.

Other
  1. Assist teachers in preparing instructional material as requested within the allowable time frame as set forth by the building principal
  2. Assume the duties of the bookkeeper when the bookkeeper is absent
  3. Exercise administrative authority and perform such tasks as may be delegated by the principal
  4. Make necessary administrative decisions in the absence of the building principal
  5. Keep immediate supervisor informed of activities and any issues that may arise
  6. Attend faculty meetings as required
  7. Assume responsibility for his or her continuing professional growth and development by attendance at in services or trainings
  8. Seek assistance should emergencies arise
  9. Represent the school district in a positive manner
  10. Know and follow school district policy and chain of command
  11. Perform other duties as assigned

BENEFITS:
District benefit package for full time employees working 20+ hours per week:
  • Medical/vision/dental insurance
  • $30,000 life insurance with option to purchase additional coverage
  • Employee assistance program (EAP)
  • Unlimited accumulation of sick leave
  • Personal, bereavement, professional leave, vacation (if applicable)
  • Credit reimbursement of up to $300 per year

EVALUATION
Performance of this position will be evaluated annually by the building principal in conformance with federal and state law, administrative rules, and Board policy.
TERMS OF EMPLOYMENT
This position shall be considered in all respects "employment at will". The "employment period" and other descriptions and terms set forth in this job description shall not create a property right for the employee. These are set forth only to advise the employee of when and what type of services will be required by the district so long as the employment continues.
NOTE
All certificated and non-certificated employees and other individuals are required to undergo a criminal history check and submit to fingerprinting. Any applicant convicted of any of the felony crimes enumerated in Section 33-1208, Idaho Code may not be hired, and any applicant convicted of any felony offense listed in Section 33-1208(2), Idaho Code shall not be hired.
Legal Reference: I.C. - 33-512 Governance of Schools
I.C. - 33-1210 Information on Past Job Performance

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