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Head Secretary Jobs in Virginia (NOW HIRING)

Kent County Maryland

Office/Clinic Assistant

Warrenton, VA · On-site

$16.75 - $22/hr

Ability to perform various clerical and secretarial work accurately and quickly, to communicate ... Directly reports to the Office Manager and Director of Operations Ultimately reports to the Head of ...

Kent County MD

Office/Clinic Assistant

Warrenton, VA · On-site

$16.75 - $22/hr

Ability to perform various clerical and secretarial work accurately and quickly, to communicate ... Head of School Evaluation The Office Assistant performance will be evaluated in accordance with ...

Kent County MD

Office/Clinic Assistant

Warrenton, VA · On-site

$16.75 - $22/hr

Ability to perform various clerical and secretarial work accurately and quickly, to communicate ... Head of School Evaluation The Office Assistant performance will be evaluated in accordance with ...

Kent County

Office/Clinic Assistant

Warrenton, VA · On-site

$16.75 - $22/hr

Ability to perform various clerical and secretarial work accurately and quickly, to communicate ... Head of School Evaluation The Office Assistant performance will be evaluated in accordance with ...

State of Virginia

Chief Administrative Officer

Richmond, VA · On-site

$150K - $170K/yr

... the agency head's designee as assigned. Serve as liaison with Governor's Office, Office of the Secretary of Commerce and Trade, the General Assembly, and agency partners. Act on behalf of the ...

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Head Secretary information

See Virginia salary details

$24.3K

$45.6K

$62.5K

How much do head secretary jobs pay per year?

As of Aug 21, 2026, the average yearly pay for head secretary in Virginia is $45,551.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,200.00 and $52,000.00 per year, depending on experience, location, and employer.

What is a head secretary?

Head Secretaries are experienced administrative professionals who oversee the clerical and organizational activities within an office or department. They typically manage other secretarial staff, coordinate schedules, handle correspondence, and ensure that office operations run smoothly. In addition to performing complex administrative tasks, Head Secretaries often serve as the primary point of contact for management and help implement office policies and procedures. Their role is essential to maintaining efficiency and supporting the goals of the organization.

What are the key skills and qualifications needed to thrive as a head secretary, and why are they important?

To thrive as a Head Secretary, you need excellent organizational, time management, and administrative skills, typically supported by experience in office administration and a relevant qualification such as a diploma or degree. Proficiency with office software like Microsoft Office Suite, scheduling tools, and document management systems is essential. Strong communication, discretion, and leadership abilities make someone stand out in this position. These skills ensure efficient office operations, effective team coordination, and the professional handling of sensitive information.

What are some common challenges head secretaries face in managing office operations, and how can these be addressed?

Head Secretaries often juggle multiple priorities, such as coordinating schedules for executives, managing confidential information, and overseeing administrative staff. Balancing these responsibilities can be challenging, especially during peak periods or when urgent issues arise. Effective time management, clear communication, and the ability to delegate tasks are crucial for success in this role. Building strong relationships with team members and staying organized can help Head Secretaries maintain smooth office operations and quickly address any challenges that occur.

What is the difference between Head Secretary vs Administrative Assistant?

AspectHead SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentOffice settings, often in corporate or institutional environmentsOffice settings across various industries
Employer & Industry UsageUsed in corporate, government, or educational institutions for senior secretarial rolesCommon across industries for general administrative support
Job ResponsibilitiesSupervising secretarial staff, managing complex schedules, handling confidential infoPerforming clerical tasks, scheduling, correspondence, and support duties

The main difference between a Head Secretary and an Administrative Assistant lies in scope and seniority. A Head Secretary typically oversees other secretarial staff and handles more complex responsibilities, while an Administrative Assistant provides general administrative support. Both roles require strong organizational skills and office experience, but the Head Secretary often has additional supervisory duties and a higher level of responsibility.

How much is the salary for a head secretary?

The salary for a head secretary typically ranges from $40,000 to $70,000 annually, depending on experience, location, and the organization. They often require strong organizational skills and proficiency with office management tools like Microsoft Office or Google Workspace.

What does a head secretary do?

A head secretary manages administrative tasks such as scheduling appointments, handling correspondence, organizing files, and coordinating communication within an organization. They often supervise other administrative staff and use office software like Microsoft Office or Google Workspace to perform their duties.

What are the most commonly searched types of Secretary jobs in Virginia?

The most popular types of Secretary jobs in Virginia are:

What are popular job titles related to Head Secretary jobs in Virginia?

For Head Secretary jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Head Secretary jobs in Virginia look for?

The top searched job categories for Head Secretary jobs in Virginia are:

What cities in Virginia are hiring for Head Secretary jobs?

Cities in Virginia with the most Head Secretary job openings:

Head Secretary jobs near you
Infographic showing various Head Secretary job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $45,551 per year, or $21.9 per hour.

Senior Administrative Assistant - Otolaryngology - Days

VCU Health

Richmond, VA • On-site

$18.39 - $28.51/hr

Full-time

Medical, PTO

Re-posted 8 days ago

VCU Health rating

7.3

Company rating: 7.3 out of 10

Based on 171 frontline employees who took The Breakroom Quiz

306th of 891 rated healthcare providers

Job description

Senior Administrative Assistant - Otolaryngology - Days
The Senior Administrative Assistant provides comprehensive administrative support to the Chair and assigned faculty within the Department of Otolaryngology/Head and Neck Surgery.
Key Responsibilities
Faculty Support & Scheduling:
Manages faculty and division calendars
Updates and distributes on-call calendars
Tracks PTO and clinic closures
Meetings & Communication:
Sets agendas and distributes materials for division meetings
Manages event planning and logistics for division events
Travel & Reimbursement:
Coordinates travel (including prior authorizations)
Processes travel reimbursements
Credentialing & Purchasing:
Handles licensure and credentialing processes
Purchases medical/office supplies
Medical Administrative Tasks:
Uses knowledge of medical terminology to support secretarial duties
Compiles and maintains medical records, charts, and reports
Skills & Competencies
Organizational & Multitasking Skills
Excellent Communication (both written and verbal)
Proficiency in Medical Terminology
Knowledge of Hospital/Clinical Administrative Systems
Independence & Decision-Making Ability
Technological Proficiency (likely in tools such as Outlook, Excel, EMR systems)
✅ Ideal Candidate Profile
Experienced in healthcare administration
Comfortable balancing multiple calendars and priorities
Familiar with academic medical environments
Proactive and solutions-oriented, with good judgment
Licensure, Certification, or Registration Requirements for Hire: N/A
Licensure, Certification, or Registration Requirements for continued employment: N/A
Experience REQUIRED:
Minimum of three (3) years of previous secretarial/administrative work experience in an office setting
Previous experience with Microsoft Office applications and e-mail/calendaring
Experience PREFERRED:
Four (4) years of previous secretarial/administrative work experience in an office setting
Previous experience in a health care setting
Education/training REQUIRED:
High School Diploma or equivalent
Education/training PREFERRED:
Associate Degree in Business, Accounting or related field from an accredited program
Independent action(s) required:
Performs assigned administrative/secretarial functions with minimal supervision and guidance.
Supervisory responsibilities (if applicable): N/A
Additional position requirements: N/A
Age Specific groups served: N/A
Physical Requirements (includes use of assistance devices as appropriate):
Physical - Lifting 20-50 lbs.
Activities: Prolonged standing, Prolonged sitting, Frequent bending, Walking (distance), Climbing (steps, ladder, other), Repetitive motion
Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
Emotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Frequent and intense customer interactions, Noisy environment, Able to adapt to frequent change
Compensation Range
$18.39 - $28.51
Actual salary offers will be based on several key factors to include relevant work experience, credentials, and qualifications.
EEO Employer/Disabled/Protected Veteran

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