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Head Secretary Jobs in Michigan (NOW HIRING)

Dearborn Public Schools

Media Secretary

Dearborn, MI · On-site

Media Secretary - School Media Center Locations: Cotter/Haigh/Howe Qualifications: * High school ... Annually, by the bldg. principal, assistant principal or Department Head. At Dearborn Public ...

Muskegon County

Legal Secretary FT

Muskegon, MI · On-site

$20.17 - $26.10/hr

The Legal Secretary may perform receptionist and administrative duties as assigned. The Legal ... For each opening, the Department Head has her/his choice of the candidates who meet the required ...

Corewell Health

Unit Secretary 5S Oncology

Grand Rapids, MI · On-site

$40K - $49K/yr

... of head and neck cancers. Running central lines, administering chemotherapy treatments, and ... Scope of work Performs receptionist/secretarial duties and maintains confidential records, supplies ...

Spectrum Health

Unit Secretary 5S Oncology

Grand Rapids, MI · On-site

$40K - $49K/yr

... of head and neck cancers. Running central lines, administering chemotherapy treatments, and ... Scope of work Performs receptionist/secretarial duties and maintains confidential records, supplies ...

Flowers Early Learning

Bus Monitor- Mattawan

Mattawan, MI · On-site

$15.50 - $19.12/hr

Flowers Early Learning, formally known as Tri-County Head Start, was selected as one of the Best ... by the Secretary of State * Must be at least 18 years of age per licensing regulations Other ...

Flowers Early Learning

Bus Monitor- Mattawan

Mattawan, MI · On-site

$15.50 - $19.12/hr

Flowers Early Learning, formally known as Tri-County Head Start, was selected as one of the Best ... by the Secretary of State * Must be at least 18 years of age per licensing regulations Other ...

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Head Secretary information

See Michigan salary details

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$54.9K

How much do head secretary jobs pay per year?

As of Aug 22, 2026, the average yearly pay for head secretary in Michigan is $40,045.00, according to ZipRecruiter salary data. Most workers in this role earn between $32,700.00 and $45,800.00 per year, depending on experience, location, and employer.

What is a head secretary?

Head Secretaries are experienced administrative professionals who oversee the clerical and organizational activities within an office or department. They typically manage other secretarial staff, coordinate schedules, handle correspondence, and ensure that office operations run smoothly. In addition to performing complex administrative tasks, Head Secretaries often serve as the primary point of contact for management and help implement office policies and procedures. Their role is essential to maintaining efficiency and supporting the goals of the organization.

What are the key skills and qualifications needed to thrive as a head secretary, and why are they important?

To thrive as a Head Secretary, you need excellent organizational, time management, and administrative skills, typically supported by experience in office administration and a relevant qualification such as a diploma or degree. Proficiency with office software like Microsoft Office Suite, scheduling tools, and document management systems is essential. Strong communication, discretion, and leadership abilities make someone stand out in this position. These skills ensure efficient office operations, effective team coordination, and the professional handling of sensitive information.

What are some common challenges head secretaries face in managing office operations, and how can these be addressed?

Head Secretaries often juggle multiple priorities, such as coordinating schedules for executives, managing confidential information, and overseeing administrative staff. Balancing these responsibilities can be challenging, especially during peak periods or when urgent issues arise. Effective time management, clear communication, and the ability to delegate tasks are crucial for success in this role. Building strong relationships with team members and staying organized can help Head Secretaries maintain smooth office operations and quickly address any challenges that occur.

What is the difference between Head Secretary vs Administrative Assistant?

AspectHead SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentOffice settings, often in corporate or institutional environmentsOffice settings across various industries
Employer & Industry UsageUsed in corporate, government, or educational institutions for senior secretarial rolesCommon across industries for general administrative support
Job ResponsibilitiesSupervising secretarial staff, managing complex schedules, handling confidential infoPerforming clerical tasks, scheduling, correspondence, and support duties

The main difference between a Head Secretary and an Administrative Assistant lies in scope and seniority. A Head Secretary typically oversees other secretarial staff and handles more complex responsibilities, while an Administrative Assistant provides general administrative support. Both roles require strong organizational skills and office experience, but the Head Secretary often has additional supervisory duties and a higher level of responsibility.

How much is the salary for a head secretary?

The salary for a head secretary typically ranges from $40,000 to $70,000 annually, depending on experience, location, and the organization. They often require strong organizational skills and proficiency with office management tools like Microsoft Office or Google Workspace.

What does a head secretary do?

A head secretary manages administrative tasks such as scheduling appointments, handling correspondence, organizing files, and coordinating communication within an organization. They often supervise other administrative staff and use office software like Microsoft Office or Google Workspace to perform their duties.

What are the most commonly searched types of Secretary jobs in Michigan?

The most popular types of Secretary jobs in Michigan are:

What are popular job titles related to Head Secretary jobs in Michigan?

For Head Secretary jobs in Michigan, the most frequently searched job titles are:

What job categories do people searching Head Secretary jobs in Michigan look for?

The top searched job categories for Head Secretary jobs in Michigan are:

What cities in Michigan are hiring for Head Secretary jobs?

Cities in Michigan with the most Head Secretary job openings:

Head Secretary jobs near you
Infographic showing various Head Secretary job openings in Michigan as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 2% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $40,045 per year, or $19.3 per hour.

Second Secretary- Bilingual preferred (Shared Burton Elem/Burton Middle)

Burton Middle School (6-8)

Grand Rapids, MI • On-site

Other

Posted 4 days ago

Job description

Secretary - Second (Shared Position Between Burton Elem. And Burton Middle)

The second secretary is responsible for providing secretarial support services to the principal and head secretary.

Essential functions under the Americans with Disabilities Act may include any of the following duties, knowledge, and skills. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular on time and in person attendance is an essential function of this job. Other essential functions may include, but are not limited to the following:

  • Assist with the scheduling of appointments and maintain calendar for building administrator
  • Assist the building administrator with various tasks including message handling, written communications, answering mail, filing, and scheduling
  • Assist with recording all scholar daily attendance when required
  • Assist with the recording of scholar data information in school file and files for pupil personnel as they enroll or drop
  • Maintain the computerized scholar information system
  • Process and deliver bank deposits
  • Receive and send school records
  • Assist with attendance when required
  • Work with scan sheets for report cards, coordinate distribution, etc.
  • Interact with co-workers, administration, scholars, parents and the community in positive, supportive and cooperative ways
  • Performs other duties as assigned

Required Education and Experience:

  • High School diploma or equivalent
  • One year of successful previous secretarial experience

Knowledge, Skills, and Abilities:

  • Ability to work well with others and participate as a member of the team
  • Excellent written and verbal communication skills, dependable attendance and punctuality, outstanding organizational abilities and good time management.
  • Experience working with computers
  • Strong public relations skills with the ability to engage professionally and courteously with school stakeholders, including students, parents, teachers, and the community
  • Ability to work in a diverse environment

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

Stands and/or walks during most of the working day. Turns, stoops, climbs, bends, pushes, pulls, reaches for and carries materials and equipment in the performance of tasks. Must be able to lift a minimum of 40 pounds. Must be able to work outside for extended periods (up to the entire eight-hour shift) in all weather conditions. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

Work Environment:

The noise level in the work environment is usually loud to moderate. Work is performed indoors although there will be required outdoor activities. The employee is directly responsible for the safety, well-being, and work output of scholars.

Mental Functions:

While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing in the English language, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile, and negotiate.

Non-Discrimination:

The Grand Rapids Public Schools will not discriminate against any person based on race, sex, sexual orientation, gender, gender identity and expression, height, weight, color, religion, national origin, age, marital status, pregnancy, disability, veteran, or military status.

Americans with Disabilities Act accommodations: Assistance with the application process may be requested through the Human Resources Department at (616) 819-2022 or humanresources@grps.org.

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