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Teaching Secretary Jobs in Michigan (NOW HIRING)

Lansing School District

School Secretary

Lansing, MI · On-site

$20 - $23.45/hr

Secretaries serve in many capacities in our schools and buildings. They are responsible for ... teacher staffing, customer service support, and much more. Individuals who are passionate ...

Lansing School District

School Secretary

Lansing, MI · On-site

$20 - $23.45/hr

Secretaries serve in many capacities in our schools and buildings. They are responsible for ... teacher staffing, customer service support, and much more. Individuals who are passionate ...

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Teaching Secretary information

What is a teaching secretary?

Teaching Secretaries are administrative professionals who provide support to teachers, academic departments, or educational institutions. Their duties often include managing schedules, organizing teaching materials, handling correspondence, maintaining records, and assisting with classroom logistics. They play a crucial role in ensuring that teachers can focus on instructional duties by managing many of the day-to-day administrative tasks. Teaching Secretaries may also help coordinate events, communicate with students and parents, and support other educational activities as needed.

How does a teaching secretary typically interact with faculty and students on a daily basis?

A Teaching Secretary serves as a key liaison between faculty, students, and administration, often managing communications, scheduling, and classroom logistics. On a daily basis, they may coordinate meetings, handle correspondence, assist with the preparation of teaching materials, and respond to student inquiries. Their role requires excellent organizational and interpersonal skills to ensure smooth operations and effective support for both teaching staff and students.

What are the key skills and qualifications needed to thrive as a teaching secretary, and why are they important?

To thrive as a Teaching Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a relevant diploma or certificate. Familiarity with educational software, word processing tools, and student information systems is typically required. Excellent communication, multitasking, and discretion are important soft skills for liaising with staff, students, and parents. These skills ensure smooth administrative operations, accurate record-keeping, and effective support for educational staff.

What is the difference between Teaching Secretary vs School Administrator?

AspectTeaching SecretarySchool Administrator
CredentialsTypically requires administrative or secretarial experience, often with a high school diploma or equivalentRequires higher education, often a degree in education, administration, or related fields
Work EnvironmentOffice within a school, supporting teachers and staffBroader school environment, overseeing overall school operations
Employer & Industry UsageUsed in schools to support daily administrative tasksUsed in educational institutions for leadership and management roles
Common Search & ComparisonOften compared for administrative support roles in schoolsCompared for leadership and management positions in education

The main difference between a Teaching Secretary and a School Administrator lies in their responsibilities and qualifications. Teaching Secretaries focus on administrative support within the school, while School Administrators oversee broader operations and management. Both roles are essential in the educational environment but serve different functions.

What are popular job titles related to Teaching Secretary jobs in Michigan?

For Teaching Secretary jobs in Michigan, the most frequently searched job titles are:

What job categories do people searching Teaching Secretary jobs in Michigan look for?

The top searched job categories for Teaching Secretary jobs in Michigan are:

What cities in Michigan are hiring for Teaching Secretary jobs?

Cities in Michigan with the most Teaching Secretary job openings:

Teaching Secretary jobs near you

Secretary for Teaching and Learning

Oakland Schools

Waterford, MI • On-site

Contractor

Re-posted yesterday

Job description

Position Type:
Administrative and Business Office Support/Secretary/Clerical
Date Posted:
7/27/2026
Location:
Hazel Park Schools Administration Building
(High-Needs School)
District:
Hazel Park Schools
POSITION: Secretary
12 Month Position
DEPARTMENT: Teaching and Learning
POSITION SUMMARY: Under the general supervision of the Assistant Superintendent of Teaching and Learning and the Executive Director of Teaching, Learning, and Equity, the secretary will perform a variety of complex and responsible secretarial services, clerical services, routine administrative functions and related work as required by the department.
ESSENTIAL FUNCTIONS:
1. Serves as the secretary to the Executive Director of Teaching, Learning, and Equity performing a variety of clerical and technical tasks.
2. Serves as a vital staff communications and public relations link through electronic, personal and telephone contact, frequently serving as liaison with staff and the public.
3. Performs a variety of complex and specialized clerical work in support of Teaching and Learning programs and functions.
4. Composes correspondence, documents and reports from oral and written directions.
5. Composes meeting summaries after attendance at meetings and from oral and written directions.
6. Serves as the department receptionist, screens visitors, receives telephone calls, and answers questions concerning the Teaching and Learning Department, district activities, and policies.
7. Utilizes the District's student information system, Google Suite, Excel, and other computer programs for efficient and effective communication and record keeping.
8. Advanced knowledge of a variety of computer programs is preferred.
9. Establishes, maintains, and monitors accurate, neat, and efficient electronic and manual filing systems.
10. Prepares correspondence, letters, meeting minutes, meeting agendas, memos, reports, surveys, newsletters, brochures, and other documents and communications as needed.
11. Transcribes, types, and maintains a variety of materials, including special confidential correspondence and administrative files.
12. Maintains various databases and produces appropriate reports for the department.
13. Composes correspondence independently or from brief verbal instructions.
14. Plans, coordinates, and prepares for meetings for curriculum committees, functions and operations.
15. Coordinates the supervisor's calendar; makes necessary arrangements for school visits, meetings, and seminars, and oversees arrangements for conferences, workshops, etc., conducted by or attended by the Executive Director of Teaching, Learning, and Equity
16. Performs all duties and responsibilities in a confidential manner.
17. Maintains regular and prompt attendance in the workplace.
18. Performs other related duties as assigned.
EDUCATION AND EXPERIENCE:
  • Ability to carry out oral and written directions, read, write, and speak at a level sufficient to fulfill the duties to be performed. High school diploma or equivalent required.
  • Complex and responsible secretarial experience, including at least two years of secretarial experience in a school district, is preferred.
  • Experience working with budgets and ordering is desirable.

SKILLS AND QUALIFICATIONS:
1. Knowledge of a high level of English usage, spelling, grammar, punctuation and vocabulary.
2. Knowledge of modern office methods, practices and procedures.
3. Ability to communicate effectively, orally and in writing.
4. Ability to perform a variety of highly independent, complex and responsible secretarial, clerical, and administrative support services requiring independent judgment with speed and accuracy.
5. Ability to complete projects and tasks with minimal supervision and direction.
6. Ability to deal pleasantly and effectively with visitors, both in person and on the telephone in a wide variety of situations.
7. Ability to learn and apply District rules, regulations, policies and procedures.
8. Must have strong organizational skills.
9. Ability to maintain cooperative working relationships with those contacted in the course of work.
10. Strong interpersonal skills.
11. Ability to make independent decisions and accurately interpret laws and practices.
PHYSICAL REQUIREMENTS:
Employees in this position must have the ability to:
1. Sit for extended periods of time.
2. Enter data into a computer terminal/typewriter and operate standard office equipment for extended periods of time.
3. See and read a computer screen and printed matter with or without vision aids.
4. Speak so that others may understand at normal levels and on the telephone.
5. Hear and understand at normal levels and on the telephone with or without hearing aids.
6. Stand and/or walk and bend over on hard and/or uneven surfaces for extended periods of time.
7. Reach overhead, grasp, push/pull up to 25 pounds for short distances.
8. Lift and/or carry up to 25 pounds at waist height for short distances.
9. Bend, squat, stoop, and/or climb for extended periods of time.
WORK ENVIRONMENT:
Employees in this position will be required to work indoors in a standard office environment and come in direct contact with District office staff and the public.
SALARY: In accordance with the Secretary Pay Scale, Class 1A (Executive Director Secretary)
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About Oakland Schools

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Oakland Schools is a regional service agency that offers support services to school personnel that are best delivered regionally and provide cost, size and quality advantages to those we serve. Oakland Schools is an autonomous, tax-supported public school district governed by Michigan General School Laws and is one of 56 intermediate school districts (ISDs) established in Michigan in 1962.

Industry

Elementary and secondary schools

Company size

501 - 1,000 Employees

Headquarters location

Waterford, MI, US

Year founded

1962

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