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Gift Processing Assistant Jobs (NOW HIRING)

Dallas Museum of Art

Gift Processing Assistant

Dallas, TX · On-site

$18 - $19/hr

Working as part of the Museum's Gift Processing team, the Gift Processing Assistant supports the team and is responsible for accurately and efficiently processing and entering donation gifts and ...

Dallas Museum of Art

Gift Processing Assistant

Dallas, TX · On-site

$18 - $19/hr

Working as part of the Museum's Gift Processing team, the Gift Processing Assistant supports the team and is responsible for accurately and efficiently processing and entering donation gifts and ...

Cranbrook

Gift Processing Specialist

Bloomfield, MI · On-site

$16.25 - $21/hr

Provide support to and assist in training of Advancement personnel on database functionality and ... gift processing. * Demonstrated excellent math/calculation skills, including the capability to ...

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Gift Processing Assistant information

What is the difference between Gift Processing Assistant vs Gift Coordinator?

AspectGift Processing AssistantGift Coordinator
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; experience in donor relations or event planning
Work EnvironmentOffice setting, handling gift entries and dataOffice or event setting, coordinating gift donations and acknowledgments
Employer & IndustryNonprofits, charities, educational institutionsNonprofits, charities, fundraising organizations
Search & Comparison IntentLooking for entry-level gift processing rolesSeeking roles involving gift coordination and donor engagement

The Gift Processing Assistant primarily handles data entry and processing of donations, focusing on accuracy and record-keeping. In contrast, the Gift Coordinator manages donor relations, coordinates gift acknowledgments, and supports fundraising events. Both roles are essential in nonprofit organizations but differ in responsibilities and scope.

What are the most common challenges faced by a Gift Processing Assistant, and how can they be managed effectively?

Gift Processing Assistants often encounter challenges such as managing high volumes of donations during peak fundraising periods, ensuring accurate data entry, and maintaining donor confidentiality. Effective time management, strong attention to detail, and familiarity with donor management software are key to overcoming these challenges. Additionally, clear communication with fundraising teams and following established protocols can help maintain data integrity and smooth operations.

What are the key skills and qualifications needed to thrive as a Gift Processing Assistant, and why are they important?

To thrive as a Gift Processing Assistant, you need strong attention to detail, data entry proficiency, and basic knowledge of fundraising or nonprofit operations, often supported by a high school diploma or associate degree. Familiarity with donor management systems like Raiser's Edge or Salesforce, as well as general office software, is commonly required. Excellent organizational skills, discretion, and the ability to communicate clearly with internal teams set top performers apart. These competencies ensure timely, accurate processing of donations and maintain donor trust, which is critical for the organization's fundraising success.

What does a gift processor do?

A gift processing assistant is responsible for receiving, organizing, and documenting donations or gifts, ensuring accurate data entry into databases or tracking systems. They verify gift details, prepare acknowledgment letters, and maintain records to support fundraising and accounting efforts.

What are Gift Processing Assistants?

Gift Processing Assistants are administrative professionals who handle the receipt, recording, and acknowledgment of donations for organizations such as non-profits, universities, or charities. Their responsibilities typically include entering donor information into databases, generating receipts, ensuring accuracy of financial records, and supporting donor stewardship efforts. They play a crucial role in maintaining the integrity and efficiency of fundraising operations by ensuring all contributions are processed correctly and donors are promptly acknowledged.
What cities are hiring for Gift Processing Assistant jobs? Cities with the most Gift Processing Assistant job openings:
What are the most commonly searched types of Gift Processing jobs? The most popular types of Gift Processing jobs are:
What states have the most Gift Processing Assistant jobs? States with the most job openings for Gift Processing Assistant jobs include:
Gift Processing Assistant jobs near you
Infographic showing various Gift Processing Assistant job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 77% Full Time, 21% Part Time, and 1% Temporary. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.
Gift Processing Assistant

Gift Processing Assistant

Dallas Museum of Art

Dallas, TX

$18 - $19/hr

Other

Posted 7 days ago

Job description

Description


Reports to: Manager of Development Information Services

Department: Development Operations

Classification: Non-Exempt, Hourly Full-Time

Benefits: Full Museum Benefits

Schedule: Monday - Friday, 9am - 5pm, approx. 35 hours/week

Salary Range: $18-19/hour


Mission: The Dallas Museum of Art is a space of wonder and discovery where art comes alive.


The DMA will:

  • Place art and our diverse communities at the center around which all activities radiate.
  • Pursue excellence in collecting and programming, present works of art across cultures and time, and be a driving force in contemporary art.
  • Strengthen our position as a prominent, innovative institution, expanding the meaning and possibilities of learning and creativity.

Scope of the Position:

Working as part of the Museum's Gift Processing team, the Gift Processing Assistant supports the team and is responsible for accurately and efficiently processing and entering donation gifts and pledges into the Museum's donor database (Raiser's Edge). This position helps to maintain accurate donor records and supports all donor operations.


Duties and Responsibilities:

  • Accurately enter, record, and verify donation gifts and pledges into Raiser's Edge daily (e.g., daily reconciliation reports, complete deposit slips, enter gift details).
  • Correctly process gifts of different payment types (stocks, checks, wires, credit cards) across different channels (online, mail, onsite). 
  • Learn and utilize applications and software (e.g,.Importamatic) to facilitate online gift processing and other data imports. 
  • Work collaboratively across the department to ensure gift processing inquiries are addressed and necessary documents are on file. 
  • Complete gift and database administrative tasks and perform other duties as assigned. 

Requirements


Education, Experience, and Certifications:

  • Minimum of 2 years of work experience in a non-profit fundraising department in a high-volume environment is preferred
  • Proficiency in Microsoft Office and Raisers Edge, NXT or other CRM systems
  • Previous experience working with databases, including running queries and exports

Key Qualifications:

  • Strong attention to detail and problem-solving skills
  • Ability to follow detailed written and verbal instructions accurately and consistently
  • Strong organization skills to organize information and procedures for ease of reference
  • Ability to identify and reconcile discrepancies
  • Ability to work independently and as part of a team
  • Strong written and verbal communicator


Our Core Values 

  • Act with Integrity: We are honest and ethical. 
  • Build Inclusivity: We create spaces where everyone can feel like they belong. 
  • Communicate Respectfully: We listen intentionally and advocate for diverse perspectives. 
  • Embrace and Drive Change: We are innovative, creative, and solutions driven. 
  • Foster Connections: We collaborate around shared goals. 
  • Maintain Balance: We encourage ourselves and each other to reflect and recharge. 
  • Remain Curious: We pursue personal and professional learning. 


Our Commitment to Equity and Diversity

The Dallas Museum of Art is committed to building a culturally diverse staff and is an Equal Opportunity Employer. The DMA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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