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Gift Processing Specialist

Dallas, TX · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Manage the Gift Processing inbox and respond to inquiries promptly. * Assist donors and internal teams with giving history, payment questions, receipts, and donation processing. * Collaborate with ...

JAFCO

Gift Processing & Receivables Specialist

Sunrise, FL

$19 - $25/hr

... - Assist in the development and implementation of efficient processes for gift processing and receivables management. - Provide excellent customer service to donors and stakeholders, addressing ...

LIONS TIGERS & BEARS

Gift Processing Coordinator

Alpine, CA · On-site

$25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Dental insurance Gift Processing Coordinator About Lions Tigers & Bears Lions Tigers & Bears is a ... Maintain donor communication preferences and constituent contact information. * Assist with donor ...

Lions Tigers & Bears

Gift Processing Coordinator

Alpine, CA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... insurance Gift Processing Coordinator About Lions Tigers & Bears Lions Tigers & Bears is a ... Maintain donor communication preferences and constituent contact information. Assist with donor ...

Ace Hardware

Gift / Processing Associate

Clarkston, MI

$15.50 - $18/hr

  • PTO

The gift and home decor department is growing and is looking for help. About Us: We are a locally ... Price every item while considering freight charges and margins * Assist in ensuring that signage ...

Ace Hardware

Gift / Processing Associate

Clarkston, MI · On-site

$15.50 - $18/hr

  • PTO

The gift and home décor department is growing and is looking for help. About Us: We are a locally ... Price every item while considering freight charges and margins * Assist in ensuring that signage ...

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Gift Processing Assistant information

What is a gift processing assistant?

Gift Processing Assistants are administrative professionals who handle the receipt, recording, and acknowledgment of donations for organizations such as non-profits, universities, or charities. Their responsibilities typically include entering donor information into databases, generating receipts, ensuring accuracy of financial records, and supporting donor stewardship efforts. They play a crucial role in maintaining the integrity and efficiency of fundraising operations by ensuring all contributions are processed correctly and donors are promptly acknowledged.

What are the key skills and qualifications needed to thrive as a gift processing assistant?

To thrive as a Gift Processing Assistant, you need strong attention to detail, data entry proficiency, and basic knowledge of fundraising or nonprofit operations, often supported by a high school diploma or associate degree. Familiarity with donor management systems like Raiser's Edge or Salesforce, as well as general office software, is commonly required. Excellent organizational skills, discretion, and the ability to communicate clearly with internal teams set top performers apart. These competencies ensure timely, accurate processing of donations and maintain donor trust, which is critical for the organization's fundraising success.

What are the most common challenges faced by a gift processing assistant, and how can they be managed effectively?

Gift Processing Assistants often encounter challenges such as managing high volumes of donations during peak fundraising periods, ensuring accurate data entry, and maintaining donor confidentiality. Effective time management, strong attention to detail, and familiarity with donor management software are key to overcoming these challenges. Additionally, clear communication with fundraising teams and following established protocols can help maintain data integrity and smooth operations.

What is the difference between Gift Processing Assistant vs Gift Coordinator?

AspectGift Processing AssistantGift Coordinator
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; experience in donor relations or event planning
Work EnvironmentOffice setting, handling gift entries and dataOffice or event setting, coordinating gift donations and acknowledgments
Employer & IndustryNonprofits, charities, educational institutionsNonprofits, charities, fundraising organizations
Search & Comparison IntentLooking for entry-level gift processing rolesSeeking roles involving gift coordination and donor engagement

The Gift Processing Assistant primarily handles data entry and processing of donations, focusing on accuracy and record-keeping. In contrast, the Gift Coordinator manages donor relations, coordinates gift acknowledgments, and supports fundraising events. Both roles are essential in nonprofit organizations but differ in responsibilities and scope.

What cities are hiring for Gift Processing Assistant jobs?

Cities with the most Gift Processing Assistant job openings:

What are the most commonly searched types of Gift Processing jobs?

The most popular types of Gift Processing jobs are:

What states have the most Gift Processing Assistant jobs?

States with the most job openings for Gift Processing Assistant jobs include:

Gift Processing Assistant jobs near you
Infographic showing various Gift Processing Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Assistant Director of Gift Processing

University of North Florida

Jacksonville, FL • On-site

$50K/yr

Full-time

Posted 26 days ago

University Of North Florida rating

8.1

Company rating: 8.1 out of 10

Based on 15 frontline employees who took The Breakroom Quiz

162nd of 619 rated colleges and universities

Job description

Department
Advancement Operations
Compensation
$50,000.00 to Negotiable Annual
General Description / Primary Purpose:
The Assistant Director of Gift Processing is responsible for the daily management and oversight of gift processing operations to ensure the accurate, timely, and efficient processing of charitable contributions. This position supervises gift processing staff, supports continuous process improvement, maintains compliance with IRS regulations and industry standards, and serves as a key operational partner within Advancement Operations.
Job Function:
Responsibilities include, but not limited to:
  • Supervise the daily operations of the Gift Processing team to ensure timely, accurate, and efficient processing of all charitable gifts.
  • Direct and support the gift processing team, providing coaching, training, performance management, and professional development.
  • Manage end-to-end gift processing, including receipting, acknowledgments, donor records, adjustments, pledges, matching gifts, payroll deductions, stock transfers, electronic funds transfers (EFT/ACH), and Gifts-in-Kind.
  • Monitor departmental workflow, assign priorities, and ensure established service standards and deadlines are consistently met.
  • Develop, document, maintain, and update departmental procedures and operational standards.
  • Train Advancement staff on gift processing policies, procedures, database standards, and best practices.
  • Research, recommend, and assist with implementing technology enhancements and process improvements that increase efficiency and accuracy.
  • Reconcile gift activity with Foundation Accounting on a monthly basis and assist with month-end, calendar year-end, and fiscal year-end processing.
  • Maintain accurate financial records and provide documentation and reports to support annual financial audits.
  • Oversee account establishment, fund maintenance, and related gift administration processes in collaboration with Foundation Accounting.
  • Provide functional support for Raiser's Edge, including troubleshooting, queries, reports, imports, and user assistance.
  • Participate in system testing, software upgrades, database enhancements, and implementation of new technologies.
  • Assist with special projects within Advancement Operations.
  • Monitor compliance with IRS regulations, CASE Reporting Standards, Foundation policies, and all applicable federal and state regulations related to charitable gift processing and receipting.
  • Maintain confidentiality of donor information and ensure adherence to data governance and security standards.
  • Perform other duties as assigned in support of Advancement Operations.

Marginal Functions
  • May serve on the Search & Screen Committee for Director-level and above positions.
  • May represent the university on local, system-wide, or state committees.
  • During declared campus emergencies, this position may be required to perform specific job-related duties at a designated off-campus location or place of residence.

Required Qualifications
Master's and 2+ years of relevant experience or Bachelor's degree and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.
Required documents to be uploaded:
1. Cover Letter
2. Resume
Statement(s) of Understanding
This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.
The holder of this position is designated as a "Responsible Employee" pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator
Equal Opportunity
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie
UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.

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