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Gift Processing Assistant information

What is a gift processing assistant?

Gift Processing Assistants are administrative professionals who handle the receipt, recording, and acknowledgment of donations for organizations such as non-profits, universities, or charities. Their responsibilities typically include entering donor information into databases, generating receipts, ensuring accuracy of financial records, and supporting donor stewardship efforts. They play a crucial role in maintaining the integrity and efficiency of fundraising operations by ensuring all contributions are processed correctly and donors are promptly acknowledged.

What are the key skills and qualifications needed to thrive as a gift processing assistant?

To thrive as a Gift Processing Assistant, you need strong attention to detail, data entry proficiency, and basic knowledge of fundraising or nonprofit operations, often supported by a high school diploma or associate degree. Familiarity with donor management systems like Raiser's Edge or Salesforce, as well as general office software, is commonly required. Excellent organizational skills, discretion, and the ability to communicate clearly with internal teams set top performers apart. These competencies ensure timely, accurate processing of donations and maintain donor trust, which is critical for the organization's fundraising success.

What are the most common challenges faced by a gift processing assistant, and how can they be managed effectively?

Gift Processing Assistants often encounter challenges such as managing high volumes of donations during peak fundraising periods, ensuring accurate data entry, and maintaining donor confidentiality. Effective time management, strong attention to detail, and familiarity with donor management software are key to overcoming these challenges. Additionally, clear communication with fundraising teams and following established protocols can help maintain data integrity and smooth operations.

What is the difference between Gift Processing Assistant vs Gift Coordinator?

AspectGift Processing AssistantGift Coordinator
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; experience in donor relations or event planning
Work EnvironmentOffice setting, handling gift entries and dataOffice or event setting, coordinating gift donations and acknowledgments
Employer & IndustryNonprofits, charities, educational institutionsNonprofits, charities, fundraising organizations
Search & Comparison IntentLooking for entry-level gift processing rolesSeeking roles involving gift coordination and donor engagement

The Gift Processing Assistant primarily handles data entry and processing of donations, focusing on accuracy and record-keeping. In contrast, the Gift Coordinator manages donor relations, coordinates gift acknowledgments, and supports fundraising events. Both roles are essential in nonprofit organizations but differ in responsibilities and scope.

What are the most commonly searched types of Gift Processing jobs in New York?

The most popular types of Gift Processing jobs in New York are:

What cities in New York are hiring for Gift Processing Assistant jobs?

Cities in New York with the most Gift Processing Assistant job openings:

Gift Processing Assistant jobs near you
Infographic showing various Gift Processing Assistant job openings in New York as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Media Finance & Gift Processing Coordinator

The Metropolitan Opera

New York, NY

$55K - $65K/yr

Full-time

Re-posted yesterday

Job description

The Media Finance & Gift Processing Coordinator supports all day-to-day financial operations of the Met's media programs and donor gift processing. This role reports to the Director of Media Finance & Gift Processing and is ideal for someone who enjoys working with financial data, ensuring accuracy, and collaborating across teams in a fast-paced environment.

Primary Responsibilities
  • Process all Media transactions, including billings and cash receipts, invoices and cash expenditures, and journal entries in a timely manner
  • Review media contracts and agreements to validate billing and terms
  • Support ticket sales data collection from international and domestic distribution partners for The Met: Live in HD
  • Support weekly, monthly and quarterly reporting on media program revenues and expenses
  • Aid in assembling accurate and timely royalty and publishing statements
  • Support year-end revenue sharing process, gathering supporting documents and auditing data and calculations for accuracy
  • Coordinate with other members of Finance on matters including but not limited to media forecasts, projections, reporting, monthly and year-end closes, etc.
  • Process donor gift transactions in Tessitura, ensuring accurate recording according to restriction and recognition requirements
  • Partner with Development to ensure accurate and timely reporting on contributions
  • Identify and implement process improvements to increase accuracy and efficiency
Skills and Qualifications
  • College dress, major in accounting or finance preferred
  • 1-3 years of experience in finance, accounting, revenue operations, or gift processing
  • Strong Excel skills (pivot tables, lookups/formulas)
  • Working knowledge of VBA macros and Access a plus
  • Experience with CRM software and/or Tessitura a plus
  • High attention to detail with strong organization skills
  • Ability to manage multiple priorities and meet deadlines
  • Strong communication skills and collaborative mindset
$55,000 - $65,000 a year
The Metropolitan Opera is an equal opportunity employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and existing employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, citizenship status, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, or any protected category prohibited by local, state or federal laws.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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