Theposition oversees timely and accurate gift processing, reconciliation, andreceipting in ... Assist in managing donor recognition programs, including naming opportunities. Maintain accurate ...
Theposition oversees timely and accurate gift processing, reconciliation, andreceipting in ... Assist in managing donor recognition programs, including naming opportunities. Maintain accurate ...
Theposition oversees timely and accurate gift processing, reconciliation, andreceipting in ... Assist in managing donor recognition programs, including naming opportunities. Maintain accurate ...
Theposition oversees timely and accurate gift processing, reconciliation, andreceipting in ... Assist in managing donor recognition programs, including naming opportunities. Maintain accurate ...
Finance and Administration Coordinator
Mississauga, ON · On-site
CA$50K/yr
Support for off-line gift processing, including mail batches, monthly, PayPal, Square, and ... Preparation of T4A, T4-NR and other tax documents. * Assist the Director of Finance with ad hoc ...
Quick apply
Finance and Administration Coordinator
Mississauga, ON · On-site
CA$50K/yr
Support for off-line gift processing, including mail batches, monthly, PayPal, Square, and ... Preparation of T4A, T4-NR and other tax documents. * Assist the Director of Finance with ad hoc ...
Administrative Assistant
Waterdown, ON · On-site
... gift procurement, and special projects. - Coordinate client events and meetings, including ... client records, process documentation, and liaise with carriers, institutions, and service ...
Quick apply
Administrative Assistant
Waterdown, ON · On-site
... gift procurement, and special projects. - Coordinate client events and meetings, including ... client records, process documentation, and liaise with carriers, institutions, and service ...
Administrative Assistant
Waterdown, ON · On-site
... gift procurement, and special projects. - Coordinate client events and meetings, including ... client records, process documentation, and liaise with carriers, institutions, and service ...
Quick apply
Administrative Assistant
Waterdown, ON · On-site
... gift procurement, and special projects. - Coordinate client events and meetings, including ... client records, process documentation, and liaise with carriers, institutions, and service ...
Order Desk Assistant - Contract
CA$25.25/hr
Process incoming sales orders as they arrive, preparing them for picking * Assist with regular ... gift that diversity brings. We welcome diverse candidates to our recruitment process. Lush is ...
Order Desk Assistant - Contract
CA$25.25/hr
Process incoming sales orders as they arrive, preparing them for picking * Assist with regular ... gift that diversity brings. We welcome diverse candidates to our recruitment process. Lush is ...
Audit Assistant
Toronto, ON · On-site
CA$65K - CA$75K/yr
Process client related charges for financial statements and T2 charges * Keep track of upcoming ... Organize client gift baskets, and other client relations initiatives, working with marketing as ...
Audit Assistant
Toronto, ON · On-site
CA$65K - CA$75K/yr
Process client related charges for financial statements and T2 charges * Keep track of upcoming ... Organize client gift baskets, and other client relations initiatives, working with marketing as ...
Associate Director, Development (6-Month Term)
Toronto, ON · On-site
CA$109K/yr
... gift ($50,000+) portfolio and contribute broadly to the strategic planning process to develop ... Keeping the Assistant Dean, Advancement updated on all critical matters related to the development ...
Associate Director, Development (6-Month Term)
Toronto, ON · On-site
CA$109K/yr
... gift ($50,000+) portfolio and contribute broadly to the strategic planning process to develop ... Keeping the Assistant Dean, Advancement updated on all critical matters related to the development ...
Xmas Store Fulfilment Assistant
York, ON · On-site
You'll pick and pack online orders-whether that's a thoughtful gift, a last-minute treat, or ... Comfortable with technology - follows process and learns new systems and technologies. It would be ...
Xmas Store Fulfilment Assistant
York, ON · On-site
You'll pick and pack online orders-whether that's a thoughtful gift, a last-minute treat, or ... Comfortable with technology - follows process and learns new systems and technologies. It would be ...
Xmas Store Fulfilment Assistant
York, ON · On-site
You'll pick and pack online orders-whether that's a thoughtful gift, a last-minute treat, or ... Comfortable with technology - follows process and learns new systems and technologies. It would be ...
Xmas Store Fulfilment Assistant
York, ON · On-site
You'll pick and pack online orders-whether that's a thoughtful gift, a last-minute treat, or ... Comfortable with technology - follows process and learns new systems and technologies. It would be ...
Sales & Stock Support
Toronto, ON · On-site
CA$55K/yr
Prepare packaging and assist with gift wrapping parcels as needed * Accurately document messages ... process.
Sales & Stock Support
Toronto, ON · On-site
CA$55K/yr
Prepare packaging and assist with gift wrapping parcels as needed * Accurately document messages ... process.
Sales & Stock Support
Toronto, ON · On-site
CA$55K/yr
Prepare packaging and assist with gift wrapping parcels as needed * Accurately document messages ... process.
Sales & Stock Support
Toronto, ON · On-site
CA$55K/yr
Prepare packaging and assist with gift wrapping parcels as needed * Accurately document messages ... process.
Event Staff Opportunity (Toronto)
Toronto, ON · On-site
$23/hr
... gift bags, name cards, menus, etc.) Ability to carry a tray and related service equipment as ... Assist in opening and closing checklists, including cash out sheets and inventory as required ...
Event Staff Opportunity (Toronto)
Toronto, ON · On-site
$23/hr
... gift bags, name cards, menus, etc.) Ability to carry a tray and related service equipment as ... Assist in opening and closing checklists, including cash out sheets and inventory as required ...
House Manager & Family Assistant (with Meal Prep Expertise)
Mississauga, ON · On-site
CA$35 - CA$40/hr
... in the process. Your experience managing homes and working with families is complemented by a ... Handle returns, dry cleaning, and gift shopping. * Assist with putting package/delivery items away ...
Quick apply
House Manager & Family Assistant (with Meal Prep Expertise)
Mississauga, ON · On-site
CA$35 - CA$40/hr
... in the process. Your experience managing homes and working with families is complemented by a ... Handle returns, dry cleaning, and gift shopping. * Assist with putting package/delivery items away ...
House Manager & Family Assistant (with Meal Prep Expertise)
Mississauga, ON · On-site
$35 - $40/hr
... in the process. Your experience managing homes and working with families is complemented by a ... Handle returns, dry cleaning, and gift shopping. * Assist with putting package/delivery items away ...
House Manager & Family Assistant (with Meal Prep Expertise)
Mississauga, ON · On-site
$35 - $40/hr
... in the process. Your experience managing homes and working with families is complemented by a ... Handle returns, dry cleaning, and gift shopping. * Assist with putting package/delivery items away ...
... gift wrapping, food & beverage service) * As part of appointment support, assist sales associates ... Maintain and replenish daily needs for sales and hospitality areas, support the order process (as ...
... gift wrapping, food & beverage service) * As part of appointment support, assist sales associates ... Maintain and replenish daily needs for sales and hospitality areas, support the order process (as ...
Sales & Stock Support
Toronto, ON · On-site
CA$55K/yr
Prepare packaging and assist with gift wrapping parcels as needed * Accurately document messages ... process.
Sales & Stock Support
Toronto, ON · On-site
CA$55K/yr
Prepare packaging and assist with gift wrapping parcels as needed * Accurately document messages ... process.
Sales & Stock Support
Toronto, ON · On-site
CA$55K/yr
Prepare packaging and assist with gift wrapping parcels as needed * Accurately document messages ... process.
Sales & Stock Support
Toronto, ON · On-site
CA$55K/yr
Prepare packaging and assist with gift wrapping parcels as needed * Accurately document messages ... process.
Act as an ambassador for the Insider Program; promote add-on sales and gift cards. * Maintain ... Process returns, repairs, and damaged goods per company standards; complete end-of-shift audits ...
Act as an ambassador for the Insider Program; promote add-on sales and gift cards. * Maintain ... Process returns, repairs, and damaged goods per company standards; complete end-of-shift audits ...
Act as an ambassador for the Insider Program; promote add-on sales and gift cards. * Maintain ... Process returns, repairs, and damaged goods per company standards; complete end-of-shift audits ...
Act as an ambassador for the Insider Program; promote add-on sales and gift cards. * Maintain ... Process returns, repairs, and damaged goods per company standards; complete end-of-shift audits ...
Gift Processing Assistant information
What is a gift processing assistant?
Gift Processing Assistants are administrative professionals who handle the receipt, recording, and acknowledgment of donations for organizations such as non-profits, universities, or charities. Their responsibilities typically include entering donor information into databases, generating receipts, ensuring accuracy of financial records, and supporting donor stewardship efforts. They play a crucial role in maintaining the integrity and efficiency of fundraising operations by ensuring all contributions are processed correctly and donors are promptly acknowledged.
What are the key skills and qualifications needed to thrive as a gift processing assistant?
To thrive as a Gift Processing Assistant, you need strong attention to detail, data entry proficiency, and basic knowledge of fundraising or nonprofit operations, often supported by a high school diploma or associate degree. Familiarity with donor management systems like Raiser's Edge or Salesforce, as well as general office software, is commonly required. Excellent organizational skills, discretion, and the ability to communicate clearly with internal teams set top performers apart. These competencies ensure timely, accurate processing of donations and maintain donor trust, which is critical for the organization's fundraising success.
What are the most common challenges faced by a gift processing assistant, and how can they be managed effectively?
Gift Processing Assistants often encounter challenges such as managing high volumes of donations during peak fundraising periods, ensuring accurate data entry, and maintaining donor confidentiality. Effective time management, strong attention to detail, and familiarity with donor management software are key to overcoming these challenges. Additionally, clear communication with fundraising teams and following established protocols can help maintain data integrity and smooth operations.
What is the difference between Gift Processing Assistant vs Gift Coordinator?
| Aspect | Gift Processing Assistant | Gift Coordinator |
|---|---|---|
| Credentials | High school diploma or equivalent; basic computer skills | High school diploma; experience in donor relations or event planning |
| Work Environment | Office setting, handling gift entries and data | Office or event setting, coordinating gift donations and acknowledgments |
| Employer & Industry | Nonprofits, charities, educational institutions | Nonprofits, charities, fundraising organizations |
| Search & Comparison Intent | Looking for entry-level gift processing roles | Seeking roles involving gift coordination and donor engagement |
The Gift Processing Assistant primarily handles data entry and processing of donations, focusing on accuracy and record-keeping. In contrast, the Gift Coordinator manages donor relations, coordinates gift acknowledgments, and supports fundraising events. Both roles are essential in nonprofit organizations but differ in responsibilities and scope.
What are the most commonly searched types of Gift Processing jobs in Toronto, ON?
The most popular types of Gift Processing jobs in Toronto, ON are:
Advancement Data and Analytics Officer
Oshawa, ON
Durham College
Full-time
Posted 8 days ago
Key responsibilities
Ensure the accuracy, consistency, and compliance of data within the advancement database through data standards, audits, and maintenance of donor, alumni, and gift records.
Oversee timely and accurate gift processing, reconciliation, and receipting in collaboration with Finance, ensuring compliance with relevant policies and guidelines.
Prepare regular and ad hoc reports, develop dashboards, and provide analytical insights to support fundraising, prospect identification, and stewardship activities.
Job description
The role is responsible for ensuring the accuracy, consistency, andcompliance of data within the advancement database (e.g., Raiser's Edge)through the development of data standards, regular audits, and maintenance ofdonor, alumni, and gift records. This includes supporting segmentation,reporting, and adherence to privacy regulations such as CASL and FIPPA. Theposition oversees timely and accurate gift processing, reconciliation, andreceipting in collaboration with Finance, ensuring compliance with CRA andinstitutional policies. It also produces regular and ad hoc reports, developsdashboards, and provides analytical insights to track fundraising performance,identify prospects, and support stewardship efforts. In addition, the rolecontributes to donor relations by managing recognition and stewardshipactivities such as thank-you letters, recognition lists, naming opportunities,and impact reporting. Collaboration across Advancement and Alumni teams is key,with a focus on streamlining workflows, training staff on CRM best practices,and exploring innovative technologies-including AI-to enhance data managementand advancement operations.
Data Management and Integrity
Maintain and enhance the accuracy, completeness, and consistency of data within the advancement database (e.g., Raiser's Edge)
Develop and enforce data entry standards, ensuring uniformity and data quality across records.
Perform regular data audits, reconciliations, and updates to ensure integrity of donor, alumni, and gift records.
Support database segmentation, list generation, and data analysis to inform fundraising, stewardship, and alumni engagement activities.
Monitor and implement data privacy and protection best practices in alignment with institutional and legislative standards (e.g., CASL, FIPPA).
Gift Processing and Acknowledgement
Oversee timely and accurate recording of all philanthropic gifts and pledges.
Coordinate with Finance to reconcile gifts, receipts, and deposits on a regular basis.
Generate donor receipts and acknowledgements in accordance with CRA guidelines and institutional policies.
Support staff in interpreting and applying gift processing and receipting policies.
Reporting and Analytics
Prepare regular and ad hoc reports to support fundraising progress, campaign tracking, and donor trends.
Develop dashboards and performance metrics for development and alumni engagement activities.
Provide analytical support to identify prospects, stewardship opportunities, and donor patterns.
Donor Relations and Stewardship
Support the development and execution of stewardship processes, including thank-you letters, recognition lists, and impact reporting.
Assist in managing donor recognition programs, including naming opportunities.
Maintain accurate records of donor recognition commitments and acknowledgements.
Collaboration and Process Improvement
Partner with Advancement and Alumni teams to streamline workflows and improve data-related processes.
Provide training, guidance, documentation, and support for staff on data management and CRM use to ensure integrity of donor, alumni, and gift records.
Stay current on emerging technologies and best practices in advancement services and donor relations.
Explore integration of AI into data management practices.
Administrative Tasks
Support vacation tracking, meeting arrangements and logistics, and other office tasks if needed.
Data Management and Integrity
Maintain and enhance the accuracy, completeness, and consistency of data within the advancement database (e.g., Raiser's Edge)
Develop and enforce data entry standards, ensuring uniformity and data quality across records.
Perform regular data audits, reconciliations, and updates to ensure integrity of donor, alumni, and gift records.
Support database segmentation, list generation, and data analysis to inform fundraising, stewardship, and alumni engagement activities.
Monitor and implement data privacy and protection best practices in alignment with institutional and legislative standards (e.g., CASL, FIPPA).
Gift Processing and Acknowledgement
Oversee timely and accurate recording of all philanthropic gifts and pledges.
Coordinate with Finance to reconcile gifts, receipts, and deposits on a regular basis.
Generate donor receipts and acknowledgements in accordance with CRA guidelines and institutional policies.
Support staff in interpreting and applying gift processing and receipting policies.
Reporting and Analytics
Prepare regular and ad hoc reports to support fundraising progress, campaign tracking, and donor trends.
Develop dashboards and performance metrics for development and alumni engagement activities.
Provide analytical support to identify prospects, stewardship opportunities, and donor patterns.
Donor Relations and Stewardship
Support the development and execution of stewardship processes, including thank-you letters, recognition lists, and impact reporting.
Assist in managing donor recognition programs, including naming opportunities.
Maintain accurate records of donor recognition commitments and acknowledgements.
Collaboration and Process Improvement
Partner with Advancement and Alumni teams to streamline workflows and improve data-related processes.
Provide training, guidance, documentation, and support for staff on data management and CRM use to ensure integrity of donor, alumni, and gift records.
Stay current on emerging technologies and best practices in advancement services and donor relations.
Explore integration of AI into data management practices.
Administrative Tasks
Support vacation tracking, meeting arrangements and logistics, and other office tasks if needed.