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Gift Processing Assistant Jobs in Monticello, IL

HAVEN OF BEMENT LLC

Certified Nursing Assistant

Bement, IL · On-site

$19 - $25.50/hr

This steadfast dedication ensures a smoother and safer transition during your recuperation process ... Gift Cards, Groceries, Hotels, Movie Tickets, Rental Cars, Special Events, Theme Parks, And More ...

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Gift Processing Assistant information

What is a gift processing assistant?

Gift Processing Assistants are administrative professionals who handle the receipt, recording, and acknowledgment of donations for organizations such as non-profits, universities, or charities. Their responsibilities typically include entering donor information into databases, generating receipts, ensuring accuracy of financial records, and supporting donor stewardship efforts. They play a crucial role in maintaining the integrity and efficiency of fundraising operations by ensuring all contributions are processed correctly and donors are promptly acknowledged.

What are the key skills and qualifications needed to thrive as a gift processing assistant?

To thrive as a Gift Processing Assistant, you need strong attention to detail, data entry proficiency, and basic knowledge of fundraising or nonprofit operations, often supported by a high school diploma or associate degree. Familiarity with donor management systems like Raiser's Edge or Salesforce, as well as general office software, is commonly required. Excellent organizational skills, discretion, and the ability to communicate clearly with internal teams set top performers apart. These competencies ensure timely, accurate processing of donations and maintain donor trust, which is critical for the organization's fundraising success.

What are the most common challenges faced by a gift processing assistant, and how can they be managed effectively?

Gift Processing Assistants often encounter challenges such as managing high volumes of donations during peak fundraising periods, ensuring accurate data entry, and maintaining donor confidentiality. Effective time management, strong attention to detail, and familiarity with donor management software are key to overcoming these challenges. Additionally, clear communication with fundraising teams and following established protocols can help maintain data integrity and smooth operations.

What is the difference between Gift Processing Assistant vs Gift Coordinator?

AspectGift Processing AssistantGift Coordinator
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; experience in donor relations or event planning
Work EnvironmentOffice setting, handling gift entries and dataOffice or event setting, coordinating gift donations and acknowledgments
Employer & IndustryNonprofits, charities, educational institutionsNonprofits, charities, fundraising organizations
Search & Comparison IntentLooking for entry-level gift processing rolesSeeking roles involving gift coordination and donor engagement

The Gift Processing Assistant primarily handles data entry and processing of donations, focusing on accuracy and record-keeping. In contrast, the Gift Coordinator manages donor relations, coordinates gift acknowledgments, and supports fundraising events. Both roles are essential in nonprofit organizations but differ in responsibilities and scope.

What cities near Monticello, IL are hiring for Gift Processing Assistant jobs?

Cities near Monticello, IL with the most Gift Processing Assistant job openings:

Gift Processing Assistant jobs near you
Infographic showing various Gift Processing Assistant job openings in Monticello, IL as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 23% Part Time, 1% Temporary, and 4% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Representative, Cash Receipts

University of Illinois Foundation

Champaign, IL • Hybrid

$40K - $45K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Description: UNIVERSITY OF ILLINOIS FOUNDATIONhas an immediate opening for anRepresentative, Cash Receipts

The University of Illinois Foundation (Foundation) is the official fundraising and private gift-receiving organization of the University of Illinois (University). It works closely with alumni and friends, faculty and staff, corporations and foundations, as well as campus development professionals to create fundraising programs and opportunities that benefit the University.

This position is responsible for a variety of accounting and complex duties using discretion and independent judgement with regard to the processing of gifts, non-gifts, and adjustments on a daily basis. Provides donors and University units with accurate instructions and documentation for receiving different types of transactions which include check, credit card, ACH, wires, and securities.

DUTIES AND RESPONSIBILITIES:

  • Process and classify items received through the Foundation's lockbox, Cash Receipts Office, Chicago Gift Processing Office, and Springfield Gift Processing Office, determining appropriate categorization (gift, grant, contract or estate gift) and ensuring compliance with accounting policies and procedures.
  • Enter, store and retrieve information related to all gifts and non-gifts using Hyland OnBase, maintaining accurate documentation and filing of all transactions, reports and ledgers.
  • Provide excellent customer service to donors, companies, and University colleagues through email and phone correspondence, assisting with recurring gift maintenance, providing documentation, and offering additional support as needed.
  • Process manual credit card transactions through the Foundation website, handle credit card refunds approved by the Director, and work with units using Square readers to reconcile events with receipts.
  • Research and record Foundation gifts inadvertently deposited into University accounts, coordinating with University accounting to ensure proper gift processing.
  • Assist with special projects and perform related duties as assigned by the Manager and Director of Cash Receipts.

REQUIRED QUALIFICATIONS:

  • Bachelor's degree with a minimum of three years related work experience
  • Strong customer service skills with ability to work with diverse constituent groups
  • Excellent attention to detail, organizational abilities, and communication skills
  • Proficiency in learning position-related software and databases
  • Ability to work both independently and collaboratively, recognizing priorities to meet deadlines

PREFERRED QUALIFICATIONS:

  • Experience with accounting or business-related fields with knowledge of customary cashiering tasks.
  • Familiarity with the University of Illinois Foundation and University of Illinois administrative systems and procedures.
  • Experience with Hyland OnBase and/or the donor Tracking and Engagement Database (TED).
  • Familiarity with University Advancement activities.

Application Deadline: September 7, 2026

The starting salary range for this position is projected to be $40,000 - $45,000 per year. This is a salaried non-exempt role. While our job postings include salary ranges, your compensation will be based on your specific experience and qualifications—we're not limited by these posted ranges.

You'll be inspired daily in our state-of-the-art, environmentally conscious workspace - a stunning LEED-certified building featuring contemporary amenities including an on-site wellness center and café with healthy dining options. We encourage work-life balance through our hybrid schedule for many positions, combining in-office collaboration with up to 2 days of remote work flexibility.

Your comprehensive benefits package includes medical, vision, and dental coverage, company paid life insurance, generous vacation time including 24 days annually, and more. Generous pension benefits are also included. We invest in your present and future wellbeing, providing the support you need to succeed.

Application Process: For full consideration for the role, all candidates must complete an online application and include a cover letter and resume. Candidates may create a profile through For further information regarding application procedures, contact Foundation Human Resources at uifhrsearches@uif.uillinois.edu.

THE UNIVERSITY OF ILLINOIS FOUNDATION IS AN EQUAL OPPORTUNITY EMPLOYERRequirements:

PId5832be0291a-25403-41359529

University of Illinois logo

About University of Illinois

Sourced by ZipRecruiter

The University of Illinois, located in Urbana, Illinois, US, is a prominent entity in the higher education sector. Operating its official functions through its website uillinois.edu, the institution provides a range of educational programs and services. The University was founded in 1867 and has since grown dramatically both in size and reputation. Its core values are embodied in its mission to enhance the lives of its students and citizens in the state, nation, and world through leadership in learning, discovery, engagement, and economic development. The university boasts several notable achievements including producing Nobel laureates and Pulitzer prize winners. It is renowned for its research programs and is known for significant advancements across various fields including engineering, science, and humanities.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Urbana, IL, US

Year founded

1974

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