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Gift Processing Assistant Jobs in Monroeville, PA

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Gift Processing Assistant information

What is a gift processing assistant?

Gift Processing Assistants are administrative professionals who handle the receipt, recording, and acknowledgment of donations for organizations such as non-profits, universities, or charities. Their responsibilities typically include entering donor information into databases, generating receipts, ensuring accuracy of financial records, and supporting donor stewardship efforts. They play a crucial role in maintaining the integrity and efficiency of fundraising operations by ensuring all contributions are processed correctly and donors are promptly acknowledged.

What are the key skills and qualifications needed to thrive as a gift processing assistant?

To thrive as a Gift Processing Assistant, you need strong attention to detail, data entry proficiency, and basic knowledge of fundraising or nonprofit operations, often supported by a high school diploma or associate degree. Familiarity with donor management systems like Raiser's Edge or Salesforce, as well as general office software, is commonly required. Excellent organizational skills, discretion, and the ability to communicate clearly with internal teams set top performers apart. These competencies ensure timely, accurate processing of donations and maintain donor trust, which is critical for the organization's fundraising success.

What are the most common challenges faced by a gift processing assistant, and how can they be managed effectively?

Gift Processing Assistants often encounter challenges such as managing high volumes of donations during peak fundraising periods, ensuring accurate data entry, and maintaining donor confidentiality. Effective time management, strong attention to detail, and familiarity with donor management software are key to overcoming these challenges. Additionally, clear communication with fundraising teams and following established protocols can help maintain data integrity and smooth operations.

What is the difference between Gift Processing Assistant vs Gift Coordinator?

AspectGift Processing AssistantGift Coordinator
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; experience in donor relations or event planning
Work EnvironmentOffice setting, handling gift entries and dataOffice or event setting, coordinating gift donations and acknowledgments
Employer & IndustryNonprofits, charities, educational institutionsNonprofits, charities, fundraising organizations
Search & Comparison IntentLooking for entry-level gift processing rolesSeeking roles involving gift coordination and donor engagement

The Gift Processing Assistant primarily handles data entry and processing of donations, focusing on accuracy and record-keeping. In contrast, the Gift Coordinator manages donor relations, coordinates gift acknowledgments, and supports fundraising events. Both roles are essential in nonprofit organizations but differ in responsibilities and scope.

Gift Processing Assistant jobs near you
Infographic showing various Gift Processing Assistant job openings in Monroeville, PA as of August 2026, with employment types broken down into 2% As Needed, 70% Full Time, 23% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Assistant Director, Annual Giving Analytics and Reporting

University of Pittsburgh

Pittsburgh, PA • On-site

Full-time

Posted 4 days ago

Job description

Philanthropic and Alumni Engagement (PAE) is a centralized organization supporting the University's mission in scholarship, teaching, research, and clinical care. PAE builds and sustains relationships with donors, alumni, and stakeholders to strengthen philanthropy, enrich the community, and advance strategic priorities. Our collaborative approach ensures innovative work that drives institutional success.
We invite you to join our team as the Assistant Director, Annual Giving Analytics and Reporting, supporting Alumni Annual Giving programs and initiatives.
Reporting to Sean Dean, Senior Director, Annual Programs, this role serves as a key member of Annual Programs. The Assistant Director supports planning, implementation, and management of Alumni Annual Giving efforts and oversees data integrity that informs strategic direction. The position leads data initiatives that strengthen donor retention, reactivation, and acquisition across Pitt's annual giving programs.
The Assistant Director collaborates with University Programs leadership to resolve unforeseen situations, create and manipulate data for solicitation strategies across mail, phone, and electronic channels, support segmentation and appeal code tracking, refine and backfill Donor Experience Officer (DXO) portfolios, and identify prospects using tools such as trigger scans, modeling outputs, and data analysis.
This role serves as the lead data strategist for University Programs and primary liaison to PAE Systems for all data needs. Responsibilities include creating monthly metrics and ad-hoc reports to track trends and progress toward fundraising goals; running reports and analyzing solicitation results; utilizing predictive modeling; improving reporting automation; supporting emerging campaigns and solicitation channels through research, system integration guidance, and results analysis; providing post-Pitt Day of Giving (PDoG) data; leading the PDoG offline gift process; processing leadership and donor data to identify positive trends; and conducting ROI and cost-benefit analysis for direct marketing projects. Additional duties support University Programs and the broader Individual Giving, Schools & Centers team.
Key Responsibilities:
  • Managing the PDoG offline gift process
  • Building reports for school/unit partners post-PDoG
  • Presenting post-PDoG reports to school/unit partners
  • Creating new portfolios and backfilling portfolios for DXO's
  • Creating and maintaining a suite of annual giving reports for University Programs staff
  • Pulling data for direct mail and electronic sends
  • Becoming a Salesforce Affiniquest expert user
  • Using other platforms to manipulate data for reporting purposes
  • Fulfilling data requests from leadership

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