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Gift Processing Assistant Jobs in Ohio (NOW HIRING)

Beech Brook

Executive Assistant

Garfield Heights, OH · Hybrid

$21.63 - $24.03/hr

Complete monthly administrative tasks related to donations, online giving, and gift processing. * Assist with donor and fundraising reporting and other Development Department administrative needs.

New

Onu

Advancement Services Coordinator

Ada, OH · On-site

$18.25 - $23.25/hr

Supports Department of Advancement Services in Gift Processing, Biographic Data maintenance and ... The Advancement Services Coordinator will also assist the overall Advancement division with special ...

Lake Metroparks

Part-Time Gift Shop Associate

Kirtland, OH · On-site

$12 - $16/hr

Process sales transactions accurately using the point-of-sale system and follow established cash ... * Assist with receiving, pricing, stocking, organizing, and displaying merchandise to maintain an ...

Kent State University

Major Gift Discovery Officer

Kent, OH · On-site

$65K - $85K/yr

... assist in the planning and implementation of Kent State University's strategic donor pipeline ... DUTIES: · Aid in the execution of a robust discovery program, helping to establish processes and ...

New

Loris

Part-Time Assistant Manager

Akron, OH · On-site

$15 - $16/hr

As an Assistant Store Manager, you'll help lead a compassionate retail team within a hospital gift ... Accurately process transactions using POS systems; may handle bank deposits. * Assist in scheduling ...

LORIS GIFTS INC

Part-Time Assistant Manager

Akron, OH

As an Assistant Store Manager, you'll help lead a compassionate retail team within a hospital gift ... Accurately process transactions using POS systems; may handle bank deposits. * Assist in scheduling ...

LORIS GIFTS INC

Part-Time Assistant Manager

Akron, OH · On-site

As an Assistant Store Manager, you'll help lead a compassionate retail team within a hospital gift ... Accurately process transactions using POS systems; may handle bank deposits. * Assist in scheduling ...

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Gift Processing Assistant information

What is the difference between Gift Processing Assistant vs Gift Coordinator?

AspectGift Processing AssistantGift Coordinator
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; experience in donor relations or event planning
Work EnvironmentOffice setting, handling gift entries and dataOffice or event setting, coordinating gift donations and acknowledgments
Employer & IndustryNonprofits, charities, educational institutionsNonprofits, charities, fundraising organizations
Search & Comparison IntentLooking for entry-level gift processing rolesSeeking roles involving gift coordination and donor engagement

The Gift Processing Assistant primarily handles data entry and processing of donations, focusing on accuracy and record-keeping. In contrast, the Gift Coordinator manages donor relations, coordinates gift acknowledgments, and supports fundraising events. Both roles are essential in nonprofit organizations but differ in responsibilities and scope.

What are the most common challenges faced by a gift processing assistant, and how can they be managed effectively?

Gift Processing Assistants often encounter challenges such as managing high volumes of donations during peak fundraising periods, ensuring accurate data entry, and maintaining donor confidentiality. Effective time management, strong attention to detail, and familiarity with donor management software are key to overcoming these challenges. Additionally, clear communication with fundraising teams and following established protocols can help maintain data integrity and smooth operations.

What are the key skills and qualifications needed to thrive as a gift processing assistant?

To thrive as a Gift Processing Assistant, you need strong attention to detail, data entry proficiency, and basic knowledge of fundraising or nonprofit operations, often supported by a high school diploma or associate degree. Familiarity with donor management systems like Raiser's Edge or Salesforce, as well as general office software, is commonly required. Excellent organizational skills, discretion, and the ability to communicate clearly with internal teams set top performers apart. These competencies ensure timely, accurate processing of donations and maintain donor trust, which is critical for the organization's fundraising success.

What is a gift processing assistant?

Gift Processing Assistants are administrative professionals who handle the receipt, recording, and acknowledgment of donations for organizations such as non-profits, universities, or charities. Their responsibilities typically include entering donor information into databases, generating receipts, ensuring accuracy of financial records, and supporting donor stewardship efforts. They play a crucial role in maintaining the integrity and efficiency of fundraising operations by ensuring all contributions are processed correctly and donors are promptly acknowledged.

What cities in Ohio are hiring for Gift Processing Assistant jobs?

Cities in Ohio with the most Gift Processing Assistant job openings:

Gift Processing Assistant jobs near you
Infographic showing various Gift Processing Assistant job openings in Ohio as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Gift Planning Coordinator

The Salvation Army Eastern Territory

Cincinnati, OH • On-site

Full-time

Re-posted 5 days ago

Salvation Army rating

6.1

Company rating: 6.1 out of 10

Based on 362 frontline employees who took The Breakroom Quiz

571st of 772 rated non-profit organizations

Job description

Overview
Reports to: Gift Planning Director
Job Status: Full Time
Classification: Non-Exempt
Overview
The Gift Planning Coordinator is a full-time, non-exempt employee. He/she works under the direction of the Director of Gift Planning for the timely and accurate completion and proper coordination of all general, routine and special administrative functions of the office in a professional and confidential manner.
Responsibilities
Specific Responsibilities
Administrative
  • Provide administrative support to the Gift Planning staff (i.e. answer phones, typing, filing, general office management, etc.).

  • Process inquiries/responses from regional, divisional, territorial and national marketing efforts/campaigns. This includes production of the appropriate gift illustrations, correspondence, and recording of responses and necessary follow-up activity.

  • Process outright, deferred and life income planned gifts in approved manner and forward to the territorial special gifts' office. Prepare the necessary documentation and reports to accompany the gifts as required either by the territorial office or the Divisional Gift Planning Director. In certain cases, usually involving outright gifts, process gifts with the Divisional Finance Dept. corresponding to the geographic origin or stated purpose/intent of the donor.

  • Maintain and coordinate accurate gift production records as gifts are recorded, as directed by the Divisional Gift Planning Director.

  • Prepare all written correspondence related to Gift Planning, as needed.

  • Prepare reports as requested by Gift Planning Director or his/her direct reports for divisional, as well as territorial leadership.

  • Maintain all Gift Planning filing and record keeping. Simultaneously assist/advise in the development and maintenance of Standard Operating Procedures for the same.

  • Utilize and update SalesForce data for Gift Planning donors, suspects, prospects, and professional advisors. Perform data entry or verification of accuracy of key conversations and notes related to the same in said database. Run or request queries to produce reports involving specific constituencies.

  • Assists in special projects or assignments as required by the Gift Planning Director.

Marketing
  • Organize and complete mailings to specific donor and prospect audiences as required.

  • Assist with the territorial legacy society, The Hope Brigade, and for recognition and stewardship of Gift Planning donors.

  • Update monthly Crescendo e-newsletters.

Internal/External Communications
  • Communicates with financial institutions/brokers etc., to facilitate gifts from IRAs and/or securities to The Salvation Army and their delivery. May, at times, be called upon to communicate with other Salvation Army staff outside the Gift Planning function to affect these specific gift transfers and follow-up (i.e. receipt letters).

  • Expedites inquiries regarding proper will wording etc. from professional advisors or prospects themselves in a timely manner to the appropriate Gift Planning staffer.

  • Coordinates matured, deferred gift processing and reporting with divisional and, if necessary territorial legal offices.

  • Coordinate, under the guidance of the Gift Planning Director, all facets of ECPGI in the Division. Coordinate with Territory for continuing education credits for attendees.

  • Attend continuing education seminars and training to further his/her basic understanding of Gift Planning concepts and vehicles. This will include, but not be limited to opportunities through the Greater Cincinnati Planned Giving Council and Crescendo Software Gift Planning Software Training to further his/her skills in advanced analyses production.

  • Maintain a small caseload of current GP donors for stewardship purposes. Assure their information is up to date and provide additional information when needed. Often will be required to communicate with recently moved GP donors and if necessary, coordinate changes of address and direct deposit with donors/powers of attorneys, THQ and State Street Bank.

Qualifications
  • Minimum requirement of a Bachelor's degree or equivalent combination of relevant education and experience.
  • Proficiency in Microsoft Office and facility with database applications. Knowledge of gift planning or constituent management software a plus.
  • Excellent organizational skills.
  • Must have excellent interpersonal skills with an ability to deal with sensitive situations and confidential information.
  • Self-motivation and initiative a must.
  • Well-developed oral and written communication skills.
  • Ability and willingness to acquire Gift Planning knowledge.
  • Must be able to work both autonomously and as part of a team.

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.
The Salvation Army's Mission Statement
The Salvation Army, an international movement, is an evangelical part of the universal Christian church.
Its message is based on the Bible. Its ministry is motivated by the love of God.
Its mission is to preach the gospel of Jesus Christ
and to meet human needs in His name without discrimination.

What Salvation Army employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About Salvation Army

Sourced by ZipRecruiter

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Industry

Non-profits, retail, amusement, gambling, and recreation and religious organizations

Company size

5,001 - 10,000 Employees

Headquarters location

Alexandria, VA, US

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