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Gift Processing Assistant Jobs in Texas (NOW HIRING)

Adecco

Advancement Operations Specialist

Houston, TX · On-site

$23 - $25/hr

Opportunity to use Raiser's Edge NXT for gift processing, reporting, and reconciliation. What You ... * Assist with audits, tax reporting, and compliance requirements as needed. * Maintain data ...

Greater Austin YMCA

Database Administrator I

Austin, TX · On-site

... * Assist with user access, routine troubleshooting, and coordination with the database vendor or ... Gift Processing and Acknowledgments * Enter and post gifts, pledges, pledge payments, matching ...

Greater Austin YMCA

Database Administrator I

Austin, TX · On-site

... * Assist with user access, routine troubleshooting, and coordination with the database vendor or ... Gift Processing and Acknowledgments * Enter and post gifts, pledges, pledge payments, matching ...

Texas Freedom Network

Development Associate

Austin, TX · Hybrid

$21/hr

Gift Processing & Acknowledgment * Accurately enter donations (online, checks, events, grants, etc ... Generate routine and ad hoc fundraising reports * Assist development staff with donor lists ...

Texas Freedom Network

Development Associate

Austin, TX · On-site

$21/hr

Gift Processing & Acknowledgment * Accurately enter donations (online, checks, events, grants, etc ... Generate routine and ad hoc fundraising reports * Assist development staff with donor lists ...

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Gift Processing Assistant information

What is a gift processing assistant?

Gift Processing Assistants are administrative professionals who handle the receipt, recording, and acknowledgment of donations for organizations such as non-profits, universities, or charities. Their responsibilities typically include entering donor information into databases, generating receipts, ensuring accuracy of financial records, and supporting donor stewardship efforts. They play a crucial role in maintaining the integrity and efficiency of fundraising operations by ensuring all contributions are processed correctly and donors are promptly acknowledged.

What are the key skills and qualifications needed to thrive as a gift processing assistant?

To thrive as a Gift Processing Assistant, you need strong attention to detail, data entry proficiency, and basic knowledge of fundraising or nonprofit operations, often supported by a high school diploma or associate degree. Familiarity with donor management systems like Raiser's Edge or Salesforce, as well as general office software, is commonly required. Excellent organizational skills, discretion, and the ability to communicate clearly with internal teams set top performers apart. These competencies ensure timely, accurate processing of donations and maintain donor trust, which is critical for the organization's fundraising success.

What are the most common challenges faced by a gift processing assistant, and how can they be managed effectively?

Gift Processing Assistants often encounter challenges such as managing high volumes of donations during peak fundraising periods, ensuring accurate data entry, and maintaining donor confidentiality. Effective time management, strong attention to detail, and familiarity with donor management software are key to overcoming these challenges. Additionally, clear communication with fundraising teams and following established protocols can help maintain data integrity and smooth operations.

What is the difference between Gift Processing Assistant vs Gift Coordinator?

AspectGift Processing AssistantGift Coordinator
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; experience in donor relations or event planning
Work EnvironmentOffice setting, handling gift entries and dataOffice or event setting, coordinating gift donations and acknowledgments
Employer & IndustryNonprofits, charities, educational institutionsNonprofits, charities, fundraising organizations
Search & Comparison IntentLooking for entry-level gift processing rolesSeeking roles involving gift coordination and donor engagement

The Gift Processing Assistant primarily handles data entry and processing of donations, focusing on accuracy and record-keeping. In contrast, the Gift Coordinator manages donor relations, coordinates gift acknowledgments, and supports fundraising events. Both roles are essential in nonprofit organizations but differ in responsibilities and scope.

What are the most commonly searched types of Gift Processing jobs in Texas?

The most popular types of Gift Processing jobs in Texas are:

What cities in Texas are hiring for Gift Processing Assistant jobs?

Cities in Texas with the most Gift Processing Assistant job openings:

Gift Processing Assistant jobs near you
Infographic showing various Gift Processing Assistant job openings in Texas as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 19% Part Time, 1% Temporary, 4% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Donor Services Specialist

Houston, TX • On-site

Covenant House Texas
Non-Profits • 51 - 200 employees
Learn more about Covenant House Texasexternal

$25/hr

Full-time

Posted 14 days ago

Job description

Donor Services Specialist
Department: Development / Advancement
Reports To: Director of Development Operations or Chief Advancement Officer
Classification: Full-Time, Non-Exempt
Location: Houston, Texas
Position Summary
The Donor Services Specialist plays a key role in supporting the fundraising and advancement efforts of Covenant House Texas by ensuring accurate gift processing, donor data integrity, timely acknowledgments, and exceptional donor service. This position serves as an important connection between donors and the organization, helping ensure every donor interaction reflects professionalism, gratitude, accuracy, and the mission of Covenant House Texas.
The Donor Services Specialist manages day-to-day gift entry and donor records, assists with reconciliation and reporting, responds to donor inquiries, and supports Development team members with the information and administrative processes necessary to cultivate and steward donors effectively.
Essential Duties and Responsibilities
Gift Processing & Acknowledgment
  • Process and accurately record donations received through checks, credit cards, online giving platforms, ACH, stock, donor-advised funds, matching gifts, and other giving channels.
  • Ensure gifts are properly coded according to campaign, fund, appeal, source, and donor designation.
  • Generate and distribute timely donor acknowledgment letters, tax receipts, tribute notifications, and other donor correspondence.
  • Process recurring gifts, pledges, pledge payments, and adjustments.
  • Identify and appropriately escalate unusual, complex, restricted, or high-value gifts.
  • Maintain documentation supporting gift transactions and donor intent.
  • Support timely processing of gifts during high-volume fundraising periods and campaigns.

Donor Database Management
  • Maintain accurate and complete donor records within the organization's CRM/database.
  • Create new donor records and update contact, demographic, communication, and giving information.
  • Research and resolve duplicate records and data inconsistencies.
  • Maintain appropriate donor recognition, solicitation, communication, and confidentiality preferences.
  • Conduct routine data quality reviews to ensure database accuracy and consistency.
  • Follow established data-entry standards and procedures.
  • Assist with database imports, exports, queries, lists, and reporting as needed.

Donor Relations & Customer Service
  • Provide responsive and professional service to donors by telephone, email, and written correspondence.
  • Respond to questions regarding donations, receipts, recurring gifts, donor records, and giving history.
  • Research and resolve donor concerns promptly and courteously.
  • Ensure donor interactions reflect the organization's commitment to gratitude, respect, responsiveness, and stewardship.
  • Coordinate with Development colleagues when donor inquiries require relationship management or additional follow-up.

Gift Reconciliation & Financial Coordination
  • Partner with Finance to support accurate and timely reconciliation of contributed revenue.
  • Prepare gift batches, deposit documentation, transaction reports, and supporting records.
  • Research and resolve discrepancies between the donor database, payment platforms, bank deposits, and financial records.
  • Maintain appropriate documentation and internal controls for gift processing.
  • Assist with month-end and year-end reconciliation and reporting activities.

Development Operations
  • Support Development staff with donor lists, mailing lists, reports, event information, and campaign data.
  • Assist with direct mail, digital campaigns, special events, and fundraising initiatives.
  • Maintain accurate campaign, appeal, fund, and source coding.
  • Support donor segmentation and stewardship activities.
  • Assist with special projects, database cleanup, audits, and process improvements.
  • Document procedures and recommend opportunities to improve efficiency, accuracy, and donor experience.
  • Provide administrative support to the Advancement/Development department as needed.

Qualifications
Education & Experience
  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Two or more years of experience in donor services, nonprofit development, database administration, accounting support, customer service, or a related field preferred.
  • Experience working with a fundraising CRM or donor database strongly preferred.
  • Experience processing financial transactions or performing reconciliation is a plus.

Knowledge, Skills & Abilities
  • Exceptional attention to detail and commitment to accuracy.
  • Strong data-entry and database-management skills.
  • Excellent organizational and time-management abilities.
  • Strong written and verbal communication skills.
  • Demonstrated commitment to providing excellent customer service.
  • Ability to manage confidential donor and financial information appropriately.
  • Ability to prioritize multiple assignments and meet deadlines.
  • Strong analytical and problem-solving skills.
  • Proficiency with Microsoft Excel, Word, Outlook, and related business applications.
  • Ability to learn and effectively use fundraising databases, online giving platforms, and other Development technology.
  • Ability to work collaboratively across Development, Finance, and other departments.
  • Ability to maintain accuracy and composure during high-volume fundraising periods.

Core Competencies
  • Donor-Centered Service: Treats every donor interaction as an opportunity to strengthen the donor's relationship with Covenant House Texas.
  • Accuracy & Accountability: Takes ownership of data quality, financial accuracy, and timely completion of responsibilities.
  • Confidentiality: Protects sensitive donor, financial, youth, employee, and organizational information.
  • Collaboration: Works effectively with colleagues across Development, Finance, Programs, and Administration.
  • Continuous Improvement: Identifies opportunities to improve systems, processes, efficiency, and donor experience.
  • Mission Alignment: Demonstrates a commitment to the mission, values, and young people served by Covenant House Texas.

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