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Gift Processing Assistant Jobs in Texas (NOW HIRING)

Woodruff Arts Center

Development Manager

Center, TX · On-site

... benefits. * Assist with reconciliation of development tracking systems, Development Operations ... flow, timely gift processing, and consistent reporting. * Maintain centralized campus wide ...

Moffitt

... services on gift funds and sub-account activity. Additional responsibilities will include ... processes. Assist with various ad hoc request as needed. Foundation Finance Analyst Position ...

Headwaters School

Development Coordinator

Austin, TX · On-site

$43K - $58K/yr

Essential Job Duties: * Assist with all development communications, including fundraising mailings ... gift processing, prospect management, reporting, accuracy, and data hygiene. * Maintain accurate ...

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Gift Processing Assistant information

What is a gift processing assistant?

Gift Processing Assistants are administrative professionals who handle the receipt, recording, and acknowledgment of donations for organizations such as non-profits, universities, or charities. Their responsibilities typically include entering donor information into databases, generating receipts, ensuring accuracy of financial records, and supporting donor stewardship efforts. They play a crucial role in maintaining the integrity and efficiency of fundraising operations by ensuring all contributions are processed correctly and donors are promptly acknowledged.

What are the key skills and qualifications needed to thrive as a gift processing assistant?

To thrive as a Gift Processing Assistant, you need strong attention to detail, data entry proficiency, and basic knowledge of fundraising or nonprofit operations, often supported by a high school diploma or associate degree. Familiarity with donor management systems like Raiser's Edge or Salesforce, as well as general office software, is commonly required. Excellent organizational skills, discretion, and the ability to communicate clearly with internal teams set top performers apart. These competencies ensure timely, accurate processing of donations and maintain donor trust, which is critical for the organization's fundraising success.

What are the most common challenges faced by a gift processing assistant, and how can they be managed effectively?

Gift Processing Assistants often encounter challenges such as managing high volumes of donations during peak fundraising periods, ensuring accurate data entry, and maintaining donor confidentiality. Effective time management, strong attention to detail, and familiarity with donor management software are key to overcoming these challenges. Additionally, clear communication with fundraising teams and following established protocols can help maintain data integrity and smooth operations.

What is the difference between Gift Processing Assistant vs Gift Coordinator?

AspectGift Processing AssistantGift Coordinator
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; experience in donor relations or event planning
Work EnvironmentOffice setting, handling gift entries and dataOffice or event setting, coordinating gift donations and acknowledgments
Employer & IndustryNonprofits, charities, educational institutionsNonprofits, charities, fundraising organizations
Search & Comparison IntentLooking for entry-level gift processing rolesSeeking roles involving gift coordination and donor engagement

The Gift Processing Assistant primarily handles data entry and processing of donations, focusing on accuracy and record-keeping. In contrast, the Gift Coordinator manages donor relations, coordinates gift acknowledgments, and supports fundraising events. Both roles are essential in nonprofit organizations but differ in responsibilities and scope.

What are the most commonly searched types of Gift Processing jobs in Texas?

The most popular types of Gift Processing jobs in Texas are:

What cities in Texas are hiring for Gift Processing Assistant jobs?

Cities in Texas with the most Gift Processing Assistant job openings:

Gift Processing Assistant jobs near you
Infographic showing various Gift Processing Assistant job openings in Texas as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 19% Part Time, 1% Temporary, 4% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Submission for the position: Foundation Data Specialist - (Job Number: 26014852)

Dallas, TX • On-site

Baylor Scott & White Healthcare
Outpatient Health Care • 10K+ employees
Learn more about Baylor Scott & White Healthcareexternal

Full-time

Posted 15 days ago

Baylor Scott & White Health rating

7.4

Company rating: 7.4 out of 10

Based on 775 frontline employees who took The Breakroom Quiz

263rd of 898 rated healthcare providers

Job description

Job Summary
This position is responsible for gifting quality and updating donor information (maintenance) in Donor Database to support the development and financial needs of the Foundation. This individual reviews and commits the gift batches in the Donor Database. The Foundation Specialist - Donor Database reviews the donor information entered by the gift associates and development daily. This position is back up for the Foundation Officer and Officer Sr - Donor Database on specific tasks as needed. The position develops and implements automation for Donor Database queries and reports.
Essential Functions of the Role
  • Assist in providing month-end and year to date Donor Database reporting for the close process
  • Assist accounting in monthly Donor Database pledge and contribution reconciliations
  • Monitor posting from Donor Database by reviewing work and recommending daily activity for posting to general ledger.
  • Recommend and document needed adjustments to Donor Database.
  • Assist in providing development with analytical reports including weekly gift reports, solicitor reports, mailing lists, campaign and event reports, etc
  • Assist in importing new constituents into the Donor Database. Produces pledge reminders as scheduled.
  • Recommend and assist in Donor Database maintenance by identifying duplicate donors, change of addresses, etc.
  • Manage the processing of online donations from the website. Monitor content management database and ensure that all documentation is in the appropriate record.
  • Performs other position appropriate duties as required in a competent, professional and courteous manner.

The essential job functions as stated are intended to describe the general nature and level of work being performed by individuals assigned to this job. The stated job functions are not intended to be construed as an exhaustive list of all job responsibilities, duties and skills required of personnel so classified.
Knowledge, Skills and Abilities
  • Preferred knowledge and use of Raiser's Edge software and/or fundraising.
  • Associate degree preferred at a minimum
  • Advanced skills in Word and Excel
  • Familiar with website solutions
  • Strong interpersonal, organizational and communication skills

Minimum Requirements
  • Associate's or 2 years of work experience above the minimum qualification
  • 2 Years of Experience

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