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Gift Processing Assistant Jobs in Austin, TX (NOW HIRING)

Texas Freedom Network

Development Associate

Austin, TX · Hybrid

$21/hr

Gift Processing & Acknowledgment * Accurately enter donations (online, checks, events, grants, etc ... Generate routine and ad hoc fundraising reports * Assist development staff with donor lists ...

Texas Freedom Network

Development Associate

Austin, TX · On-site

$21/hr

Gift Processing & Acknowledgment * Accurately enter donations (online, checks, events, grants, etc ... Generate routine and ad hoc fundraising reports * Assist development staff with donor lists ...

Camino Partners

Administrative Support Assistant

Austin, TX · On-site

$34K - $46K/yr

This role reports directly to the Executive Assistant to the Founder and requires a proactive ... End of year gift project: Lead the end-to-end process of sourcing, assembling, and delivering gift ...

Camino Partners

Administrative Support Assistant

Austin, TX · On-site

$34K - $46K/yr

This role reports directly to the Executive Assistant to the Founder and requires a proactive ... End of year gift project: Lead the end-to-end process of sourcing, assembling, and delivering gift ...

Camino Partners

Administrative Support Assistant

Austin, TX · On-site

$34K - $46K/yr

This role reports directly to the Executive Assistant to the Founder and requires a proactive ... End of year gift project: Lead the end-to-end process of sourcing, assembling, and delivering gift ...

company1314

Development Operations Coordinator

Austin, TX · On-site

$43K - $58K/yr

Support the department's annual budgeting process; * Assist with prospect research and donor qualification; * Oversee the timely completion of matching gift requests and other financial request forms;

Karisch Jonas Law

Estate Planning Paralegal

Austin, TX · Hybrid

$70K/yr

... * Assist with estate tax returns and gift tax returns * Communicate with clients in a professional, compassionate manner * Help maintain and refine form templates and processes * Assist attorneys ...

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Gift Processing Assistant information

What is the difference between Gift Processing Assistant vs Gift Coordinator?

AspectGift Processing AssistantGift Coordinator
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; experience in donor relations or event planning
Work EnvironmentOffice setting, handling gift entries and dataOffice or event setting, coordinating gift donations and acknowledgments
Employer & IndustryNonprofits, charities, educational institutionsNonprofits, charities, fundraising organizations
Search & Comparison IntentLooking for entry-level gift processing rolesSeeking roles involving gift coordination and donor engagement

The Gift Processing Assistant primarily handles data entry and processing of donations, focusing on accuracy and record-keeping. In contrast, the Gift Coordinator manages donor relations, coordinates gift acknowledgments, and supports fundraising events. Both roles are essential in nonprofit organizations but differ in responsibilities and scope.

What are the most common challenges faced by a gift processing assistant, and how can they be managed effectively?

Gift Processing Assistants often encounter challenges such as managing high volumes of donations during peak fundraising periods, ensuring accurate data entry, and maintaining donor confidentiality. Effective time management, strong attention to detail, and familiarity with donor management software are key to overcoming these challenges. Additionally, clear communication with fundraising teams and following established protocols can help maintain data integrity and smooth operations.

What are the key skills and qualifications needed to thrive as a gift processing assistant?

To thrive as a Gift Processing Assistant, you need strong attention to detail, data entry proficiency, and basic knowledge of fundraising or nonprofit operations, often supported by a high school diploma or associate degree. Familiarity with donor management systems like Raiser's Edge or Salesforce, as well as general office software, is commonly required. Excellent organizational skills, discretion, and the ability to communicate clearly with internal teams set top performers apart. These competencies ensure timely, accurate processing of donations and maintain donor trust, which is critical for the organization's fundraising success.

What is a gift processing assistant?

Gift Processing Assistants are administrative professionals who handle the receipt, recording, and acknowledgment of donations for organizations such as non-profits, universities, or charities. Their responsibilities typically include entering donor information into databases, generating receipts, ensuring accuracy of financial records, and supporting donor stewardship efforts. They play a crucial role in maintaining the integrity and efficiency of fundraising operations by ensuring all contributions are processed correctly and donors are promptly acknowledged.
What are the most commonly searched types of Gift Processing jobs in Austin, TX? The most popular types of Gift Processing jobs in Austin, TX are:
What cities near Austin, TX are hiring for Gift Processing Assistant jobs? Cities near Austin, TX with the most Gift Processing Assistant job openings:
Gift Processing Assistant jobs near you
Infographic showing various Gift Processing Assistant job openings in Austin, TX as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Development Associate

Texas Freedom Network

Austin, TX • Hybrid

$21/hr

Part-time

Re-posted 28 days ago

Job description

Department: Development
Employment Type: Part-time
Location: Austin, TX
Supervisory: No
Union Position: Yes
Pay Grade: Part-time
Pay Class: Non-Exempt

Development Associate

The Texas Freedom Network (TFN) seeks a part-time Development Associate based in Austin, Texas. TFN is a statewide non-partisan, grassroots organization that is building an informed and effective movement working toward equality and social justice. 

The Development Associate plays a key role in supporting the organization's fundraising operations, with a primary focus on accurate and timely gift processing and database management. This position ensures the integrity of donor records, supports reporting needs, and helps maintain a strong foundation for donor engagement and stewardship. The Development Associate will report to the Senior Development Director. This position is expected to be hybrid and work during regular business hours. 

Responsibilities include but are not limited to:

  • Gift Processing & Acknowledgment

    • Accurately enter donations (online, checks, events, grants, etc.) into the donor database

    • Generate and track donor acknowledgment letters and tax receipts

    • Maintain documentation for all gifts, including soft credits, pledges, and matching gifts

    • Assist with monthly reconciliation of gifts with finance records in coordination with Development Manager and the finance team 

  • Database Management

    • Maintain and update donor records to ensure accuracy and completeness

    • Perform regular data audits and cleanup (duplicates, formatting, standardization)

    • Manage imports from online giving platforms and event systems

    • Ensure data integrity and adherence to database policies and procedures

  • Reporting & Support

    • Generate routine and ad hoc fundraising reports

    • Assist development staff with donor lists, segmentation, and mailing prep

    • Support campaign tracking and data pulls for appeals and events

    • Help maintain dashboards and metrics related to fundraising performance

  • General Development Support

    • Assist with event data tracking and post-event reconciliation

    • Support stewardship efforts through accurate record-keeping

    • Contribute to process improvements for data entry and reporting workflows

Qualifications and Skills

  • A minimum of 3 years of experience using Raisers' Edge (database view) 

  • Experience with Every Action and Omatic Connector preferred 

  • Advanced level skills in Microsoft Office Suite, Adobe Acrobat, and G suite. 

  • Strong project management, time management, and organizational skills, including the ability to set priorities and the ability to improve on existing processes/systems.  

  • Demonstrates a keen attention to detail, a commitment to follow-through, and a high level of motivation while displaying readiness, optimism, and calm under pressure while working in a fast-paced environment. 

  • A  commitment to the principles and values of TFN and its mission. 

  • Commitment to equality and social justice. 

TFN Core Values

We encourage all applicants to review TFN's Core Values to ensure organizational alignment and to learn about the principles we use in our work, decisions, and culture to advance our mission.

Pay & Benefits

  • $21 per hour

  • Monthly remote work stipend

  • Paid sick time

Applications will be considered on a rolling basis.

Texas Freedom Network is an equal-opportunity employer and encourages people of color, ethnic minorities, women, and individuals from the LGBTQ community to apply.

Apply