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Full Time Secretary Jobs (NOW HIRING)

Akima, LLC

Secretary (Full-Time)

Loveland, CO · On-site

The Secretary maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently receiving a minimum of detailed supervision and ...

City of Ketchikan

Secretary II

Ketchikan, AK · On-site

Regular, full-time; Monday - Friday, 8:00am - 4:30pm; $23.34 - $24.77 DOQ, plus excellent benefits. Performs a wide variety of responsible and difficult clerical and secretarial duties, activities ...

New England Baptist Hospital

$46K - $56K/yr

Required Work Experience: 1 year of administrative/secretarial experience required. Medical Terminology required. Hospital experience strongly preferred. Employment Type: Full time

Autumn Lake Healthcare

Unit Secretary

Old Bridge, NJ · On-site

$16 - $19/hr

Now hiring: Full time 8:30am to 4:30pm Qualifications & Experience Requirements for Unit Secretary: * Previous Experience as a Unit Secretary preferred * Busy long term care unit

County of Alameda

Secretary II

Oakland, CA · On-site

$40.63 - $48.17/hr

MINIMUM QUALIFICATIONS Either I The equivalent of one year of full-time experience in the class of Secretary I, or an equivalent or higher level clerical class in Alameda County classified service ...

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Full Time Secretary information

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$24.5K

$45.9K

$63K

How much do full time secretary jobs pay per year?

As of Jul 15, 2026, the average yearly pay for full time secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Full Time Secretary, and why are they important?

To thrive as a Full Time Secretary, you need excellent organizational abilities, attention to detail, and proficiency in office administration, usually supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling systems, and basic bookkeeping tools is typically required. Strong interpersonal communication, discretion, and time management are vital soft skills that enhance performance in this role. These competencies ensure smooth office operations, effective support for staff and management, and the maintenance of a professional work environment.

What is the highest paying secretary job?

The highest paying secretary roles are often executive secretaries or executive assistants to high-level executives, especially in industries like finance, law, or technology. These positions typically require advanced skills, experience, and sometimes certifications, and can offer higher salaries compared to standard secretarial roles.

What is the difference between Full Time Secretary vs Administrative Assistant?

AspectFull Time SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles may require certificationHigh school diploma; often similar certifications
Work EnvironmentOffice settings, often in legal, medical, or corporate sectorsOffice environments across various industries
Employer & Industry UsageCommonly employed in legal, medical, corporate officesUsed broadly across industries for administrative support
Job ResponsibilitiesScheduling, correspondence, managing files, answering phonesSupporting daily operations, scheduling, data entry, communication

While both roles involve administrative tasks, a Full Time Secretary typically focuses on specialized support within specific industries like legal or medical, often with more clerical duties. An Administrative Assistant has a broader scope, supporting various departments and tasks across industries. The choice depends on the specific work environment and responsibilities desired.

Who gets paid more, secretary or receptionist?

Generally, secretaries tend to earn higher wages than receptionists due to their additional responsibilities, such as managing schedules, handling correspondence, and performing administrative tasks. Both roles often require strong organizational skills and proficiency with office software, but salary differences can vary based on experience, location, and industry.

How many hours does a secretary work?

A full-time secretary typically works around 35 to 40 hours per week, often during standard business hours from Monday to Friday. Overtime or additional hours may be required depending on the employer's needs and workload. The schedule can vary based on the organization and specific job responsibilities.

What are some typical challenges a full-time secretary may face in managing multiple priorities and how can they handle them effectively?

Full-time secretaries often juggle a variety of tasks like scheduling appointments, managing correspondence, and supporting multiple team members, which can make prioritization challenging. To handle these demands, it’s vital to develop strong organizational skills, utilize digital calendar and task management tools, and communicate clearly with supervisors about urgent deadlines. Proactively anticipating needs and maintaining flexibility can also help manage shifting priorities efficiently. Many secretaries find regular check-ins with their team useful to clarify expectations and stay aligned on priorities.

Can I be a secretary with no experience?

Full-time secretaries can often be hired with little or no prior experience if they demonstrate strong organizational skills, proficiency in office software, and good communication abilities. On-the-job training is common, and some employers may prefer candidates with basic administrative knowledge or relevant certifications such as a certificate in office administration.

What are the main responsibilities of a full time secretary?

A full time secretary is responsible for managing administrative tasks such as scheduling appointments, handling correspondence, organizing files, and answering phone calls. They often support office staff and management by preparing documents, maintaining records, and coordinating meetings. Secretaries play a crucial role in ensuring the smooth operation of an office by providing efficient clerical and organizational support.
More about Full Time Secretary jobs
What cities are hiring for Full Time Secretary jobs? Cities with the most Full Time Secretary job openings:
What are the most commonly searched types of Secretary jobs? The most popular types of Secretary jobs are:
What states have the most Full Time Secretary jobs? States with the most job openings for Full Time Secretary jobs include:
Full Time Secretary jobs near you
Infographic showing various Full Time Secretary job openings in the United States as of July 2026, with employment types broken down into 74% Full Time, 24% Part Time, and 2% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.
Secretary II, Social Services

Secretary II, Social Services

University Hospital, Newark NJ

Newark, NJ • On-site

$26.84 - $28.16/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 14 days ago

Job description

Overview
About the Role
The primary purpose of the Secretary II position is to provide comprehensive administrative and secretarial support to the Department of Care Coordination. The incumbent is responsible for managing office operations, maintaining departmental records, and facilitating communication across internal and external stakeholders. This position supports the mission of University Hospital by ensuring efficient and organized workflow in support of patient-centered care.
Responsibilities
What You'll Do
  • Service provided is patient centered. Actively contributes to creating a friendly, welcoming, and safe environment for UH customers. Communicates clearly to ensure understanding.
  • Responds to complaints and concerns by resolving issues immediately whenever possible. Organizes work process to accommodate customer needs, including internal customers and co-workers.
  • Meets or exceeds customer expectations for service. Acts as a role model for Service Excellence. Maintains professional composure in the workplace.
  • Works effectively with team to ensure customer service scores for work area meet/exceed targets. Demonstrates respect for patient rights.
  • Performs general secretarial duties including typing, filing, photocopying, and document preparation. Maintains confidential departmental files, including personnel records, correspondence, and operational documents. Prepares payroll timesheets and tracks staff attendance.
  • Monitors staff compliance with mandatory education, health requirements, and licensure renewals. Coordinates internal communications, manages department calendars, and arranges meetings including scheduling, agenda
    preparation, and minute-taking.
  • Orders and maintains inventory of departmental supplies, including office materials, lab coats, and business cards.
  • Acts as liaison with University Hospital departments such as Payroll, Maintenance, and Human Resources. Manages daily discharge communications to contracted insurers.
  • Coordinates delivery and processing of regulatory forms, including Medicare Outpatient Observation Notices, NJ OBS forms, and UH Code 44 documentation.
  • Oversees the Livanta Discharge Appeal process in accordance with guidelines. Assists with maintenance of department databases, educational materials, contact grids, and shared drives. Fields incoming calls to the Care Coordination department and routes them appropriately.
  • Coordinates and manages AMION schedules and Workforce Management updates. Facilitates medical transportation for discharged inpatients and arranges appropriate services in collaboration with the care
    team.
  • Manages departmental invoices, letters of agreement, and coordinates the invoice process for contracted ambulance services.
  • Coordinates maintenance of office equipment and ensures timely service.
  • Understands and adheres to University Hospital's compliance standards as they appear in University Hospital's Corporate
    Compliance Policy, Code of Conduct and Conflict of Interest Policy. Keeps abreast of all pertinent federal, state and University Hospital regulations, laws, and policies as they presently exist and as they change or are modified. Performs other related duties as assigned.

Qualifications
What You'll Bring
  • Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience. An additional year of experience is required in lieu of the secretarial program.
  • Proficiency in typing and Microsoft Word, Excel and PowerPoint are required.
  • College credits may be substituted on a year-for-year basis for secretarial college. A maximum of sixty (60) credits or two (2) years may be substituted for two (2) years of secretarial experience.

What We Offer
  • Vacation Accrued Time
  • Medical & Prescription Drug Coverage
  • Dental & Vision Insurance
  • Health Savings Account (HSA) & Flexible Spending Account (FSA)
  • Short- & Long-Term Disability Insurance
  • Pension Plan
  • Pet Insurance
  • Employee Assistance Program (EAP)
  • Professional Development

Compensation (NJ Job Transparency Law)
In compliance with New Jersey's Pay Transparency Act, the hourly range for this position is $26.84- $28.16.
University Hospital considers multiple factors when determining compensation, including (but not limited to) the scope and responsibilities of the position, the candidate's relevant work experience, education and training, key skills, internal equity, market data, and organizational needs.
About Us
University Hospital is one of the nation's leading academic medical centers. As the principal teaching affiliate of Rutgers New Jersey Medical School and the only state-certified Level 1 Trauma Center in Northern New Jersey, University Hospital is training the next generation of physicians and advancing science to discovery while taking exceptional care of patients, regardless of their financial situation.
Apply Today
We encourage candidates from all backgrounds to apply. If you want to grow your career in healthcare while serving a vibrant community, we'd love to meet you.
University Hospital logo

About University Hospital

Sourced by ZipRecruiter

This University Hospital Credo expresses the commitment that our employees make to our patients and to their coworkers. Each individual promises to deliver the best outcome for each patient he or she encounters, at every encounter. This pledge encompasses everything from warm and professional customer service to a clear and succinct explanation of a medical diagnosis – and everything in between. We understand that each and every one of our patients deserves and will receive our utmost attention and respect. It is our pleasure to help our patients through their health care experience at University Hospital. It is our privilege to assist them in their journey. That is our commitment to you.

Industry

Health care and social assistance

Company size

1,001 - 5,000 Employees

Headquarters location

Newark, NJ, US

Year founded

1882

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