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Freelance Expense Report Processor Jobs (NOW HIRING)

AvAirPros

Workday Expense Report Analyst

Naples, FL · On-site

WHAT YOU'LL DO The Workday Expense Report Analyst is responsible for managing the creation, review ... Establish and maintain reporting process : Partner with Financial Analysts to develop Workday ...

Robert Half

Expense Coordinator

Neptune, NJ · Remote

$22 - $25/hr

Process employee expense reimbursements in a timely and accurate manner according to company policies * Respond to Expense Report tickets submitted through Rippling ticketing system * Perform other ...

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Rock West Composites

Expense Accountant

West Jordan, UT · On-site

$26 - $32/hr

Expense report auditing and timely reimbursement processing * Compliance with DCAA, FAR, and corporate travel policies * Accurate project and expense coding in accordance with accounting requirements

Rock West Composites

Expense Accountant

West Jordan, UT · Remote

$26 - $32/hr

Expense report auditing and timely reimbursement processing * Compliance with DCAA, FAR, and corporate travel policies * Accurate project and expense coding in accordance with accounting requirements

Rock West Composites

Expense Accountant

West Jordan, UT · On-site

$26 - $32/hr

Expense report auditing and timely reimbursement processing * Compliance with DCAA, FAR, and corporate travel policies * Accurate project and expense coding in accordance with accounting requirements

JerseySTEM, Inc.

FINA103: Expense Reimbursement Processor

$16.50 - $21/hr

Approving expense reports (done by board members / department leads) * Accessing or managing the ... check you process keeps a JerseySTEM instructor paid, a school program running, and a New Jersey ...

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How much do freelance expense report processor jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for freelance expense report processor in the United States is $16.74, according to ZipRecruiter salary data. Most workers in this role earn between $13.46 and $19.23 per hour, depending on experience, location, and employer.

What is a freelance expense report processor?

Freelance Expense Report Processors are independent professionals who manage, review, and process expense reports for businesses or individuals on a contract basis. Their primary responsibilities include verifying receipts, ensuring compliance with company policies, categorizing expenses, and preparing reports for reimbursement or tax purposes. They often work remotely and may use specialized software to submit and track expenses efficiently. Hiring a freelance processor can help organizations save time, improve accuracy, and maintain up-to-date financial records without hiring full-time staff.

What skills and qualifications are needed to be a freelance expense report processor?

To thrive as a Freelance Expense Report Processor, you need strong attention to detail, proficiency in basic accounting principles, and experience with expense reporting policies, often supported by a background in finance or bookkeeping. Familiarity with expense management software (like Expensify or Concur), spreadsheets, and financial reconciliation tools is typically required. Excellent organizational skills, time management, and effective communication help you manage multiple clients and resolve discrepancies efficiently. These skills ensure accurate, timely reporting and compliance with client and regulatory requirements, which is vital for financial transparency and trust.

What challenges do freelance expense report processors face, and how can they be addressed?

Freelance expense report processors often encounter challenges such as managing multiple clients with varying reporting standards, staying updated with changing expense policies, and ensuring timely submission despite limited oversight. To address these, it's important to maintain clear communication with each client regarding their specific requirements, use reliable expense management software to streamline documentation, and develop a consistent workflow for tracking deadlines. Proactively seeking feedback and regularly reviewing policy updates can also help ensure accuracy and client satisfaction.

What is the difference between Freelance Expense Report Processor vs Freelance Data Entry Specialist?

AspectFreelance Expense Report ProcessorFreelance Data Entry Specialist
CredentialsBasic computer skills, attention to detailBasic computer skills, fast typing
Work EnvironmentRemote, independentRemote, independent
Industry UsageFinance, accountingVarious industries including admin, healthcare
Job FocusProcessing expense reports, verifying receiptsEntering data into systems, updating records

While both roles are remote and require attention to detail, a Freelance Expense Report Processor specializes in reviewing and processing expense reports, often within finance or accounting contexts. A Freelance Data Entry Specialist handles a broader range of data input tasks across multiple industries. The main difference lies in the specific focus: expense report processing versus general data entry.

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Freelance Expense Report Processor jobs near you
Infographic showing various Freelance Expense Report Processor job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 2% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $34,822 per year, or $16.7 per hour.

Workday Expense Report Analyst NO Remote/Relocation

Naples, FL • On-site

AvAirPros
Aviation • 51 - 200 employees
Learn more about AvAirProsexternal

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 5 days ago

Job description

Responsive recruiter
Benefits:
  • Health insurance
  • Paid time off
  • Stock options plan
  • Vision insurance
  • 401(k) matching
  • Bonus based on performance
  • Competitive salary

COMPANY OVERVIEW
AvAirPros is an employee-owned commercial aviation consulting firm headquartered in Naples, FL with professional staff located at major airports across the US. Our clients, airlines and airports, rely on us for strategic analysis, planning, program management, project management, and facilities management services. For over 30 years we have encouraged a culture that provides our professional staff with a high degree of independence and responsibility leading to professional and personal growth opportunities.
WHAT YOU'LL DO
The Workday Expense Report Analyst is responsible for managing the creation, review, and approval of employee and non-employee expense reports within Workday. This role ensures that all expenses are accurately documented, compliant with company policies, satisfy IRS and client audit requirements, and are processed promptly to support timely employee reimbursements and client invoicing.
KEY RESPONSIBILITIES
  • Review and Approve Expense Reports: Use Workday's Inbox ("My Tasks") to review expense reports, ensuring inclusion of proper documentation, and that expenses are correctly allocated to client projects, Marketing or Overhead as determined by the business purpose provided. Collaborate with Accounting Operations Leads to understand nuances of specific projects, and their impact on invoicing and expense classification changes post-approval.
  • Compliance and Policy Adherence: Verify that expenses align with company travel, credit card, and reimbursement policies. Ensure worktags and cost center allocations are correct.
  • Receipt Management: Review and validate receipts for legibility and completeness, ensuring expense entries are in sync with receipt details. Engage and educate the user community on the utilization of Workday's receipt scanning and OCR features to populate expense line details.
  • Establish and maintain reporting process: Partner with Financial Analysts to develop Workday reports, analyze data, and provide executive summary of findings. Coordinate with Financial Analyst to deliver analyses in conjunction with revenue forecast.
  • Training and Support: Assist users in understanding Workday expense processes and troubleshoot reported and observed issues. Utilize various reports to research expenses for potential duplication, and to identify reports requiring special handling resulting from changes made within the Workday Expenses module (e.g. Business Process and/or Custom Validation changes). Participate in roll-out of the Workday Expenses module to remaining staff. Act as SME for all matters related to employee expense reimbursements, provide guidance related to Workday functionality.
  • Audit Support: Prepare reports and documentation for internal or external audits as needed.

ADDITIONAL RESPONSIBILITIES
  • Accounts Payable support: Assist Accounting Operations Leads with receipt and posting of supplier invoices, supplier payment processing, supplier inquiries and A/P reconciliations.
  • Accounts Receivable support: Assist Leads with client invoicing requirements, including use of Workday invoicing functionality, application of client payments, unapplied cash research and A/R reconciliations.

REQUIRED SKILLS & QUALIFICATIONS
  • Proficiency in Workday Expenses module a plus, including creating, editing, and approving expense reports.
  • Demonstrated understanding of company expense policies, travel regulations, and reimbursement procedures. Ability to effectively communicate application of policy with employees at all levels of the organization.
  • Strong attention to detail and accuracy in financial documentation.
  • Ability to manage multiple tasks and meet deadlines.
  • Familiarity with receipt scanning, OCR, and digital document management a plus.
  • Basic knowledge of financial compliance and audit processes.
  • Experience in Accounts Payable and Accounts Receivable: 1 - 3 years.

TOOLS & SYSTEMS
  • Workday Expenses Hub, Inbox (aka My Tasks) and Report creation and management.
  • Workday Prism for data mining and historical reporting.Receipt scanning/OCR tools.
  • Microsoft suite of applications, mainly excel, for presentation of analyses and supporting data.

WORK ENVIRONMENT
  • Office-based at corporate headquarters in Naples, FL.
  • Member of Corporate Business Analysis team, reporting to Comptroller.
  • May require occasional travel for training or audit support.
  • Will require professional and polite communication with employees at all levels of the Company.

Note: This role is critical to maintaining accurate, compliant, and timely expense processing, supporting both employee and, periodically, non-employee reimbursements, as well as protecting company revenues via client invoicing.
EMPLOYEE BENEFITS
  • AvAirPros pays 100% of the premium for employees: Medical insurance, Dental insurance, Vision Insurance, and Short and Long-term Disability insurance.
  • Health/Dental Coverage is available for eligible dependents with a premium contribution
  • Company funded Health Reimbursement Arrangement (HRA)
  • 401(k) with company match and voluntary contribution
  • Paid time off: Vacation, Holidays, Sick Leave
  • Performance awards
  • Company ownership opportunities available

AvAirPros is an Equal Opportunity Employer; we embrace and celebrate diversity and are committed to maintaining an inclusive work environment for all including minorities/women/veterans/disabled/lgbt.
OUR COMPANY
AvAirPros works with the largest airlines and airports in the United States. We provide valuable advice and assistance to our clients supporting their need for enhancement, expansion, and excellence in operations.
Our Consulting business manages capital improvement projects that expand and modernize airport facilities ranging from gate extensions to lounge upgrades, hangar builds to complex baggage handling systems, concourse improvements to terminal redevelopment. We also consult with our clients on issues including lease negotiations, rates and changes and operational readiness.
Our Services division provides experienced management talent to airports and airlines that allows the essential functions of aviation to run efficiently and effectively.
We offer support and counsel to our clients to help them achieve their business objectives. Our success comes from building trusted relationships and over-delivering on expectations.
That same spirit of excellence creates a culture at AvAirPros that provides our professionals with a high degree of independence and responsibility and a sense of achievement that leads to professional and personal growth opportunities.
OUR PEOPLE
Services are delivered to our clients by our incredibly talented and diverse staff of architects, aviation managers, civil engineers, financial analysts, operations experts, and program and project managers.

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