Freelance Expense Report Processor Jobs (NOW HIRING)

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Join us at BLM GROUP USA and be part of bringing our clients' world-changing ideas to life. At BLM, we have the opportunity to grow and collectively make an impact by supporting the innovative clients and communities BLM GROUP serves. We pride ourselves in having both a diverse client roster and an equally diverse and inclusive organization.
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Job Title: Expense Auditor and Travel Coordinator
Department: Administrative Operations
FLSA Status: Non-Exempt
Cost Center: US100004HA - Logistics
Summary
The Expense Auditor and Travel Coordinator is responsible for administering and monitoring the company's travel and expense compliance process, with primary emphasis on the review, audit, and approval of employee expense reports in accordance with established company policies, procedures, and documentation requirements. Provide additional support with coordinating domestic and international travel arrangements for BLM GROUP team members and support the accounting team as needed.
Essential Functions
The essential functions listed below describe the primary duties and responsibilities of this position. These responsibilities are representative of the work required and are not intended to be an exhaustive list of all duties. The omission of a specific duty does not preclude management from assigning responsibilities that are similar, related, or consistent with the position's purpose and level of responsibility.
• Review, audit, and approve employee expense reports for accuracy, completeness, proper documentation, and compliance with company travel, expense, reimbursement, and approval policies.
• Monitor compliance with company policy by identifying unapproved, unsupported, incomplete, late, or non-compliant expense submissions and initiating appropriate follow-up, clarification, reimbursement requests, or escalation.
• Track expense report submission status and proactively follow up on missing, incomplete, or overdue reports to support timely processing, accountability, and consistent policy enforcement.
• Maintain appropriate records related to expense report audits, policy exceptions, reimbursement follow-up, approvals, and submission status in accordance with company expectations.
• Support employees' understanding of company travel and expense policies by assisting with onboarding, training, communication, and guidance related to procedures, documentation requirements, and reimbursement expectations.
• Assist the Corporate Travel Specialist with the coordination of domestic and international travel arrangements for the BLM GROUP organization as a secondary function, including both routine and complex travel needs.
• Coordinate with multiple BLM GROUP locations globally to support travel-related needs, expense-related follow-up, and related administrative requirements.
• Assist with reservations and scheduling of required maintenance for BLM GROUP USA company vehicles.
• Provide additional support to the accounting team as assigned by management.
• Maintain the highest level of confidentiality when handling employee, financial, travel, and company information.
• Be available to work the required overtime necessary to complete work necessary for operational concerns.
• Other duties as assigned by management.
Qualifications
• High school diploma or equivalent required; associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of two (2) years of experience in expense report administration, accounting support, finance administration, travel coordination, accounts payable, or a related business support role required.
• Experience reviewing expense reports, receipts, invoices, or reimbursement documentation for accuracy, completeness, and policy compliance strongly preferred.
• Working knowledge of corporate travel and expense policies, reimbursement procedures, internal controls, and documentation requirements preferred.
• Prior experience supporting employees with policy interpretation, process questions, or administrative training preferred.
• One (1) year of experience with Concur, SAP, ERPS or Travel and Expense software highly preferred.
• In depth knowledge of North America and Italy geography and/or ability to understand distances between points of travel.
Knowledge, Skills, and Abilities
• Highly proficient in MS Office, including Word, Excel, PowerPoint, and Outlook.
• Highly organized; thorough and efficient; methodical and detailed worker.
• Able to work independently and effectively with minimal supervision.
• Ability to create, maintain, and manage a project plan.
• Ability to understand and meet deadlines and goals.
• Ability to work in a fast-paced environment.
• Ability to maintain confidentiality regarding employee situations.
• Excellent verbal and written communication skills.
• Must be able to effectively listen, understand, and analyze problems.
• Excellent time management skills.
• Able to meet deadlines and communicate deadlines to other team members.
• Able to effectively work with all levels of team members.
Licensing/Certifications
• A clear driving record containing no more than two (2) minor moving violations in three (3) years and no major violations in the last seven (7) years.
Equipment, Machinery, Tools, and Vehicles Used
• General office equipment, including computers, printers, fax machines and telephones.
Physical Demands
The physical demands described here are representative of those that an employee must be able to accomplish to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
While performing the duties of this job, the employee is regularly required to use hands to manipulate, handle, feel or operate objects, tools or controls; reach with hands and arms; stand; talk and hear; walk; sit, climb or balance; stoop, kneel, crouch or crawl; and lift or move up to fifteen (15) pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral visions, depth perception and the ability to adjust focus.
Mental Demands
While performing the duties of this position, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents, analyze and solve problems, use math and mathematical reasoning; observe and interpret situations; learn and apply new information or new skills; work under deadlines and constant interruptions; interact with staff and other organizations; and frequently deal with dissatisfied or quarrelsome individuals.
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
The incumbent works primarily in an office environment.
This position is not a remote or hybrid position. The position requires only occasional travel, up to 10%, for training or similar activities. Travel may be domestic or international as required by management.
Reporting Relationships
This position reports to the Chief Financial Officer
Supervisory Responsibility
None
We are an Equal Employment Opportunity ("EEO") Employer. If you need assistance or an accommodation with completing the application, you may contact us at (248) 560-0080.