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Expense Report Administrator Jobs (NOW HIRING)

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Expense Program Administrator

Washington, DC · On-site

Job Purpose Reporting to the Director, Corporate Services, the Expense Program Administrator will own day-to-day administration of Great Minds' Travel & Expense (T&E) program and corporate card ...

Jobless

Job Purpose Reporting to the Director, Corporate Services, the Expense Program Administrator will own day-to-day administration of Great Minds' Travel & Expense (T&E) program and corporate card ...

Robert Half

Expense Coordinator

Neptune, NJ · Remote

$22 - $25/hr

We are looking for an Accounting Administrator to support day-to-day financial operations and ... Respond to Expense Report tickets submitted through Rippling ticketing system * Perform other ...

New

NP Dodge Company

Expense Administrator

Omaha, NE · On-site

As an Expense Administrator, you will assist relocating families by processing expense reports and ... Process expense reports submitted by transferees following guidance from client policy and ...

Westat

Expense Administrator

Bethesda, MD · On-site

Job Summary Westat is seeking an Expense Administrator to be part of the accounting team, with ... Support accurate and timely reporting and filings, ensuring T&E are processed to the correct Cost ...

HOLT Group

Enterprise Expense Administrator

San Antonio, TX · On-site

$17.25 - $23.25/hr

Enterprise Expense Administrator Department: Finance and Bus Resources (FIN) Employment Type ... Additionally, this position is responsible for auditing expense reports and providing support to ...

LSI

TRAVEL ADMINISTRATOR I

Jacksonville, FL

The Travel Administrator I administers the expense report and purchasing/travel card programs, trains employees on the expense report and purchasing card processes, recommends policies and procedures ...

TJX Companies

Reports Administrator

Vandalia, OH

$18.15 - $24.50/hr

Posting Notes:2100 Douglas Way Dayton || OH 45377 Reports Administrator Job Summary * Compiles ... Monitors monthly Expense Detail report and creates/submits journal entries to Home Office Finance ...

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Expense Report Administrator information

What does an expense report administrator do?

An Expense Report Administrator is responsible for managing and processing employee expense reports within an organization. Their duties include reviewing submitted expenses for accuracy and compliance with company policies, ensuring required documentation is attached, and coordinating reimbursements. They often use specialized software to track expenses and generate reports for accounting or management teams. Additionally, they may assist in developing or updating expense policies and provide training or support to employees regarding expense procedures.

What are the key skills and qualifications needed to thrive as an expense report administrator?

To thrive as an Expense Report Administrator, you need strong attention to detail, expertise in accounting principles, and familiarity with expense policies, usually supported by relevant experience or education in finance or accounting. Proficiency in expense management software such as Concur, SAP, or Oracle, as well as Microsoft Excel, is typically required. Excellent organizational skills, communication abilities, and discretion with sensitive financial information make someone stand out in this role. These competencies ensure accurate processing, compliance with company policies, and efficient reimbursement workflows.

What are some common challenges expense report administrators face when ensuring compliance with company policies?

Expense Report Administrators often encounter challenges related to verifying that submitted expenses align with company policies and regulatory requirements. This may include identifying incomplete documentation, clarifying ambiguous expense descriptions, and ensuring timely approvals from management. Administrators must balance attention to detail with efficient processing to avoid delays, all while communicating diplomatically with employees to resolve discrepancies. Staying up-to-date with evolving policies and maintaining strong organizational skills are key to overcoming these challenges.

What is the difference between Expense Report Administrator vs Accounts Payable Clerk?

AspectExpense Report AdministratorAccounts Payable Clerk
CredentialsBasic accounting knowledge, possibly certification in finance or accountingBasic accounting skills, often with certification or training in accounts payable
Work EnvironmentOffice setting, handling expense reports and reimbursementsOffice setting, processing invoices and payments
Employer & IndustryCorporations, finance departments, travel managementBusinesses, finance, and accounting departments
Search & Comparison IntentUnderstanding roles related to expense managementUnderstanding roles related to invoice processing

The Expense Report Administrator primarily manages employee expense reports, ensuring accuracy and compliance, while the Accounts Payable Clerk focuses on processing vendor invoices and payments. Both roles require basic accounting skills and are common in finance departments. The main difference lies in their focus: expense reports versus vendor payments. Understanding these distinctions helps job seekers and employers find the right fit for their financial operations.

What cities are hiring for Expense Report Administrator jobs?

Cities with the most Expense Report Administrator job openings:

What states have the most Expense Report Administrator jobs?

States with the most job openings for Expense Report Administrator jobs include:

What are popular job titles related to Expense Report Administrator jobs?

For Expense Report Administrator jobs, the most frequently searched job titles are:

Infographic showing various Expense Report Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Expense Program Administrator

Washington, DC • On-site

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Posted 11 days ago

Job description

Who We Are

Great Minds is a high-growth, mission-driven organization founded by educators in 2007. As a for-profit, Public Benefit Corporation, we believe all students deserve access to meaningful, challenging content—and all teachers deserve tools that are intuitive, effective, and built for the realities of today’s classrooms.

We develop high-quality, knowledge-rich math, science and ELA curricula grounded in research and designed in collaboration with educators. Our materials reflect real classroom needs and are built to drive lasting student outcomes.

We are committed to usability, coherence, and practical implementation—supporting teachers not just through curriculum, but with professional learning, purposeful technology, and responsive service that enable strong adoption and impact.

What We Build

Our products—Eureka Math and Eureka Math², Wit & Wisdom, Geodes, and the newly launched Arts & Letters ELA—are trusted by thousands of schools and districts nationwide.

  • Eureka Math is the most widely used math curriculum in the U.S., and is focused on balancing conceptual understanding, procedural fluency, and application.

  • Wit & Wisdom® and Arts & Letters ELA™ anchor our reading strategy with content-rich, grade-level instruction that integrates literature, history, and the arts, grounded in the science of reading. Geodes® complements our reading suite with decodable texts that pair phonics with meaningful content to support early literacy.

These programs reflect a shared belief in high expectations, joyful rigor, and deep respect for educators and students.

Where We’re Headed

Great Minds is entering a new stage of growth and product maturity. We are focused on building more connected, customer-informed experiences across the full educator journey—from curriculum to professional learning to platform and support.

Our long-term vision is to become a true partner in impact—not just delivering curriculum, but supporting educators in achieving outcomes at scale.

Job Purpose

Reporting to the Director, Corporate Services, the Expense Program Administrator will own day-to-day administration of Great Minds' Travel & Expense (T&E) program and corporate card program. This role will review and process expense reports, administer the corporate card program, support reconciliation, and deliver front-line employee and manager support in Concur Expense — ensuring accurate, timely, and policy-compliant expense and card activity across the organization.

Responsibilities

  • Expense Report Administration

    • Review and process expense reports in Concur Expense, ensuring compliance with T&E policy (itemized receipts, per diem limits, restricted-expense rules, alcohol policy).

    • Perform first-line review of expense reports for completeness and adherence to established guidelines, flagging policy violations, exceptions, and compliance concerns for further review.

    • Monitor turnaround time and troubleshoot delayed or stuck reports to keep reimbursements timely.

    • Support reconciliation of involuntary termination expenses and other non-standard cases per established workflows.

  • Corporate Card Program Administration:

    • Process routine new card requests and standard cancellations/suspensions (e.g., employee-requested, standard offboarding) in coordination with HR and the card issuer.

    • Monitor card transactions for policy compliance and unusual activity, flagging suspected misuse or fraud for further review.

    • Support monthly reconciliation of card program activity, including bank-file discrepancy triage.

    • Coordinate the logistics of card program offboarding for departing employees, including initiating cancellation and tracking timelines.

  • Concur System Support and Training:

    • Serve as the first point of contact for employee and manager questions on Concur Expense.

    • Deliver T&E training to new hires, cardholders, and managers.

    • Maintain delegate access, user setup, and basic troubleshooting within Concur.

    • Support Concur reporting needs (e.g., Expense Entry Analysis, Card Transaction Detail) for ad hoc requests.

  • Cross-Functional Support:

    • Partner with Accounting, HR, and Payroll on expense- and card-related matters requiring coordination.

    • Provide expense and reconciliation support for large internal events as needed.

    • Crosstrain a designated backup team member on core review and monitoring tasks to ensure coverage during absences and peak volume.

Requirements

Requirements

  • 3 years of experience in expense administration, accounts payable, and/or corporate card administration when combined with an Associate’s degree or higher in accounting, business, or a related field

  • Experience with an expense management system

  • Strong attention to detail and ability to recognize when a situation falls outside routine guidelines and requires escalation

  • Clear, professional written communication for employee-facing policy guidance

  • Ability to handle sensitive financial information with discretion

Preferred Qualifications

  • 3 years of experience in expense administration, accounts payable, and/or corporate card administration when combined with an Associate’s degree or higher in accounting, business, or a related field

  • Experience with an expense management system

  • Strong attention to detail and ability to recognize when a situation falls outside routine guidelines and requires escalation

  • Clear, professional written communication for employee-facing policy guidance

  • Ability to handle sensitive financial information with discretion

Required Education

Bachelor’s degree, preferably in accounting, business, or a related field; an Associate’s degree combined with relevant experience may be accepted in lieu of a Bachelor’s degree

Status

Full-time

Location

This role will be full-time in our D.C. offices.

The expected base salary range for this position is $62,000-$68,000, however the offered salarymay be higher or lower than the above range dependent on numerous factors including, but not limited to location, work experience, skills and internal equity considerations. The base salary is not inclusive of benefits or other incentives.

A cover letter and resume are required to be considered for this position.

New employees will be required to successfully complete a background check.

Any communication to applicants relating to the Great Minds hiring process will only come from email addresses with the domains greatminds.org or greatminds.recruitee.com. If in the course of the application or hiring process with Great Minds you are contacted through another domain, are requested to provide banking or other sensitive information, or you note any other suspicious activity, please contact security@greatminds.org

Great Minds is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability, age, genetic information, or any other status protected under applicable federal, state, or local laws. Our policy reflects and affirms the organization’s commitment to the principles of fair employment and the elimination of all discriminatory practices.

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