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Expense Report Administrator Jobs (NOW HIRING)

AEG

Officiating Administrator

Indianapolis, IN · On-site

You will coordinate travel and apparel, prepare reports and penalty notices, partner with accounting on competitor fines, administer seasonal-staff pay and expense reporting, and keep teams informed.

CREATIVE GLOBAL CONSULTING

SAP Concur Expense

... administrators, travelers). PREFERRED SKILLS * Experience with E-Gov Travel Service (ETS) system * Experience with GSA Travel reporting Tool * SAP Concur certification TASKS * Provide business ...

Integrated Resources

Admin Assistant

Concord, NH · On-site

$18 - $24.50/hr

Admin Assistant Integrated Resources, Inc., is led by a seasoned team with combined decades in the ... Expense report processing. - Maintain all records of expense and refunds for our facility ...

ComTec Solutions

Internal IT Administrator

Rochester, NY · On-site

$43K - $75K/yr

The Internal IT Administrator owns ComTec's internal technology environment. This role combines ... Maintain daily timesheet and expense report entries and submit them accurately and timely * Other ...

Synectics Inc

Accountant / Administrator

Milwaukee, WI

$30 - $35/hr

Accountant / Administrator * We are looking for an experienced Accountant / Administrator to join ... Reviewing and processing employee expense reports * Completing bank and company credit card ...

New

Cengage Learning

Position Summary As a Concur Administrator at Cengage, you will guide our financial operations ... Support onboarding of new users and provide ongoing mentorship related to expense reporting, travel ...

Cengage Learning

Concur Administrator

Charleston, WV · On-site

Position Summary As a Concur Administrator at Cengage, you will guide our financial operations ... Support onboarding of new users and provide ongoing mentorship related to expense reporting, travel ...

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Expense Report Administrator information

What does an expense report administrator do?

An Expense Report Administrator is responsible for managing and processing employee expense reports within an organization. Their duties include reviewing submitted expenses for accuracy and compliance with company policies, ensuring required documentation is attached, and coordinating reimbursements. They often use specialized software to track expenses and generate reports for accounting or management teams. Additionally, they may assist in developing or updating expense policies and provide training or support to employees regarding expense procedures.

What are the key skills and qualifications needed to thrive as an expense report administrator?

To thrive as an Expense Report Administrator, you need strong attention to detail, expertise in accounting principles, and familiarity with expense policies, usually supported by relevant experience or education in finance or accounting. Proficiency in expense management software such as Concur, SAP, or Oracle, as well as Microsoft Excel, is typically required. Excellent organizational skills, communication abilities, and discretion with sensitive financial information make someone stand out in this role. These competencies ensure accurate processing, compliance with company policies, and efficient reimbursement workflows.

What are some common challenges expense report administrators face when ensuring compliance with company policies?

Expense Report Administrators often encounter challenges related to verifying that submitted expenses align with company policies and regulatory requirements. This may include identifying incomplete documentation, clarifying ambiguous expense descriptions, and ensuring timely approvals from management. Administrators must balance attention to detail with efficient processing to avoid delays, all while communicating diplomatically with employees to resolve discrepancies. Staying up-to-date with evolving policies and maintaining strong organizational skills are key to overcoming these challenges.

What is the difference between Expense Report Administrator vs Accounts Payable Clerk?

AspectExpense Report AdministratorAccounts Payable Clerk
CredentialsBasic accounting knowledge, possibly certification in finance or accountingBasic accounting skills, often with certification or training in accounts payable
Work EnvironmentOffice setting, handling expense reports and reimbursementsOffice setting, processing invoices and payments
Employer & IndustryCorporations, finance departments, travel managementBusinesses, finance, and accounting departments
Search & Comparison IntentUnderstanding roles related to expense managementUnderstanding roles related to invoice processing

The Expense Report Administrator primarily manages employee expense reports, ensuring accuracy and compliance, while the Accounts Payable Clerk focuses on processing vendor invoices and payments. Both roles require basic accounting skills and are common in finance departments. The main difference lies in their focus: expense reports versus vendor payments. Understanding these distinctions helps job seekers and employers find the right fit for their financial operations.

What cities are hiring for Expense Report Administrator jobs?

Cities with the most Expense Report Administrator job openings:

What states have the most Expense Report Administrator jobs?

States with the most job openings for Expense Report Administrator jobs include:

What are popular job titles related to Expense Report Administrator jobs?

For Expense Report Administrator jobs, the most frequently searched job titles are:

Infographic showing various Expense Report Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Officiating Administrator

Indianapolis, IN • On-site

AEG
Recruiting and Staffing Services • 51 - 200 employees
Learn more about AEGexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 17 days ago

Key responsibilities

  • Coordinate travel, accommodations, and itineraries for officiating staff at race events.

  • Prepare, distribute, and file reports and penalty notices related to officiating activities.

  • Manage apparel, credentialed gear, and maintain accurate records for the officiating department.

Job description

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.
Work Location:Indianapolis, IN Department:INDYCAR Officiating Employment Type:Full-Time | Non-Exempt Reports To:Managing Director, Officiating, INDYCAR Officiating, Inc.
If you are the person who keeps everything running - travel booked, records straight, paperwork accurate, and deadlines met - this full-time role puts that talent to work on the officiating side of the sport. As Officiating Administrator, you will be the operational backbone of the officiating group across both the NTT INDYCAR SERIES and INDY NXT. You will coordinate travel and apparel, prepare reports and penalty notices, partner with accounting on competitor fines, administer seasonal-staff pay and expense reporting, and keep teams informed. This is detail-driven, behind-the-scenes work for someone who takes pride in getting things right.
About INDYCAR Officiating INDYCAR Officiating, Inc. (IOI) is an independent, not-for-profit organization established in December 2025 to oversee officiating for the NTT INDYCAR SERIES and INDY NXT, including race control, technical inspection, and rules enforcement. Operating independently of the series and its ownership, IOI is committed to ensuring racing is governed fairly, consistently, and with the highest standards of integrity. On the administrative side, that means keeping the officiating group organized and on the move across superspeedways, short ovals, road courses, and street circuits. The Officiating Administrator supports both series throughout the season, helping the department stay accurate, responsive, and ready for every race weekend.
The Impact You'll Make Every INDYCAR and INDY NXT race weekend depends on accurate information, coordinated travel, organized records, and timely administrative support. As Officiating Administrator, you will keep those details moving so officials can focus on governing competition fairly and consistently. What You'll Own
  • Coordinate travel. Book and manage travel, itineraries, and accommodations for the officiating group at every INDYCAR and INDY NXT race weekend.
  • Manage apparel. Order, track, and distribute officiating apparel and credentialed gear for full-time and seasonal staff.
  • Prepare reports and notices. Prepare, distribute, and file IOI reports and penalty notices accurately and on deadline, as directed by officiating leadership and on-track officials.
  • Track competitor fines. Work with the Accounting department to process and reconcile competitor fines while maintaining clean, timely documentation.
  • Administer seasonal staff pay. Collect, review, and submit seasonal staff pay and expense reports, including overtime reporting.
  • Keep teams informed. Serve as an administrative point of contact for team communications and distribute officiating notices and bulletins.
  • Maintain records. Keep thorough, accurate records, files, and databases for the department across both series.
  • Support the team. Take on additional responsibilities and special projects as needed to support officiating operations and organizational goals.

What Makes You Successful
  • Administrative experience. Two (2) to three (3) years in an administrative role; motorsports or live-event experience is strongly preferred.
  • Organization. The ability to manage travel, apparel, documentation, payroll, and shifting priorities across two racing series at once.
  • Attention to detail. Consistent, thorough, and accurate, particularly when handling penalty notices, fine records, payroll, and expense reporting.
  • Discretion. Sound judgment when handling sensitive competitive, financial, and personnel information.
  • Communication. Clear, professional written and verbal communication with officials, teams, staff, and internal partners.
  • Composure. Able to stay focused, adaptable, and level-headed through long, fast-paced race weekends.
  • Travel and flexibility. Able to travel to all INDYCAR and INDY NXT events during the racing season and adjust to changing schedules and priorities.
  • Software. Comfortable with Microsoft Excel, Word, and PowerPoint, with the ability to quickly learn new systems.
  • Adaptability. Able to respond quickly and constructively to the often-changing demands of the season.
  • Education. A bachelor's degree is preferred; relevant motor sports or live-event administration experience is valued equally.

What to Expect This full-time, non-exempt role travels to all INDYCAR and INDY NXT events during the racing season, plus occasional additional travel. Race weekends often involve long days and changing priorities. The position has no direct reports; it administers pay and expense reporting for seasonal staff but does not supervise personnel. You will spend significant time on your feet, help move and load equipment, and operate certain equipment at the track and in the shop. The role moves between office and shop settings and active race environments with high noise, changing weather, moving race cars, and designated danger areas where awareness and safety are essential.
Why You'll Love Working Here You'll join a collaborative, fast-paced team and play an important role in supporting the officiating operations for two premier open-wheel racing series. You'll enjoy:
  • Medical (with tax-advantaged Health Savings Account), Dental, and Vision
  • 401(k) with 100% company match up to 5%
  • Paid Vacation, Personal & Sick Days, and 12 Paid Holidays
  • Company-Paid Life Insurance plus Short-Term & Long-Term Disability
  • Paid Maternity / Paternity Leave, on-site workout facility - and more
Every race weekend, your accuracy, follow-through, and judgment will directly support fair, consistent, and world-class competition.
Equal Opportunity Employer INDYCAR Officiating, Inc. provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. The Company complies with applicable state and local laws governing nondiscrimination in employment in every location in which it has facilities and/or events.
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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About AEG

Sourced by ZipRecruiter

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

Saint Louis, MO, US

Year founded

1992

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