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Freelance Expense Report Processor Jobs in Virginia

Nightwing

Travel and Expense Specialist

Sterling, VA · On-site

$55K - $106K/yr

Expense Processing: Review and process employee expense reports for accuracy and compliance, including verifying receipts and proper coding of expenses. Policy Compliance: Ensure all travel and ...

Nwis

Travel and Expense Specialist

Sterling, VA · On-site

$55K - $106K/yr

Expense Processing: Review and process employee expense reports for accuracy and compliance, including verifying receipts and proper coding of expenses. Policy Compliance: Ensure all travel and ...

NewGen

Concur Expense & Request Consultant

Herndon, VA · On-site +1

The selected candidate will provide business process expertise for SAP Concur Travel & Expense and ... In-depth knowledge of Concur configuration (travel, expense, reporting) * Experience in integrating ...

New

Noblis

Finance/Accounting Associate

Reston, VA · On-site

Process employee travel and expense reimbursements - Review, validate, and process travel vouchers and expense reports in Costpoint Time & Expense, ensuring accuracy, proper documentation, and timely ...

Bcore

Senior Accountant

Reston, VA · On-site

$90K - $100K/yr

Process and post expense reports * Administer Unanet user setup and access Weekly Tasks * Run weekly AP aging reports and process approved vendor payments in coordination with FP&A * Process vendor ...

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Freelance Expense Report Processor information

What is a freelance expense report processor?

Freelance Expense Report Processors are independent professionals who manage, review, and process expense reports for businesses or individuals on a contract basis. Their primary responsibilities include verifying receipts, ensuring compliance with company policies, categorizing expenses, and preparing reports for reimbursement or tax purposes. They often work remotely and may use specialized software to submit and track expenses efficiently. Hiring a freelance processor can help organizations save time, improve accuracy, and maintain up-to-date financial records without hiring full-time staff.

What skills and qualifications are needed to be a freelance expense report processor?

To thrive as a Freelance Expense Report Processor, you need strong attention to detail, proficiency in basic accounting principles, and experience with expense reporting policies, often supported by a background in finance or bookkeeping. Familiarity with expense management software (like Expensify or Concur), spreadsheets, and financial reconciliation tools is typically required. Excellent organizational skills, time management, and effective communication help you manage multiple clients and resolve discrepancies efficiently. These skills ensure accurate, timely reporting and compliance with client and regulatory requirements, which is vital for financial transparency and trust.

What challenges do freelance expense report processors face, and how can they be addressed?

Freelance expense report processors often encounter challenges such as managing multiple clients with varying reporting standards, staying updated with changing expense policies, and ensuring timely submission despite limited oversight. To address these, it's important to maintain clear communication with each client regarding their specific requirements, use reliable expense management software to streamline documentation, and develop a consistent workflow for tracking deadlines. Proactively seeking feedback and regularly reviewing policy updates can also help ensure accuracy and client satisfaction.

What is the difference between Freelance Expense Report Processor vs Freelance Data Entry Specialist?

AspectFreelance Expense Report ProcessorFreelance Data Entry Specialist
CredentialsBasic computer skills, attention to detailBasic computer skills, fast typing
Work EnvironmentRemote, independentRemote, independent
Industry UsageFinance, accountingVarious industries including admin, healthcare
Job FocusProcessing expense reports, verifying receiptsEntering data into systems, updating records

While both roles are remote and require attention to detail, a Freelance Expense Report Processor specializes in reviewing and processing expense reports, often within finance or accounting contexts. A Freelance Data Entry Specialist handles a broader range of data input tasks across multiple industries. The main difference lies in the specific focus: expense report processing versus general data entry.

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For Freelance Expense Report Processor jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Freelance Expense Report Processor jobs in Virginia look for?

The top searched job categories for Freelance Expense Report Processor jobs in Virginia are:

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Cities in Virginia with the most Freelance Expense Report Processor job openings:

Freelance Expense Report Processor jobs near you
Infographic showing various Freelance Expense Report Processor job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Travel, Expense and Procurement Coordinator

Leesburg, VA • Remote

The Building People
Facilities Support Services • 51 - 200 employees
Learn more about The Building Peopleexternal

Full-time, Per diem

Re-posted 7 days ago

Job description

$60,000 - $80,000

The Building People, LLC has an opening for a full-time Travel, Expense, and Procurement Coordinator at our headquarters in Leesburg, VA. This role is responsible for coordinating employee travel authorizations, processing travel expenses, administering reimbursements, and maintaining travel tracking records in support of government contracts and corporate travel requirements. The position reviews travel documentation for completeness and compliance, processes expense reports and vouchers in Deltek Costpoint, reconciles receipts, supports invoicing activities, and ensures travel documentation is audit-ready. The Coordinator will also review companywide travel and expense vouchers for accuracy and alignment with the Federal Travel Regulation and assist Program Managers with entering purchase requests in Deltek Costpoint. This position works closely with employees, Program Managers, accounting, and finance personnel to support efficient, accurate, and compliant travel and procurement operations.

Key Responsibilities

  • Review travel authorization requests for accuracy, completeness, and compliance with company and contract requirements.
  • Validate estimated travel costs, including airfare, lodging, rental vehicles, parking, mileage, fuel, rideshare expenses, and other allowable travel expenses.
  • Verify required supporting documentation, including per diem information, mileage documentation, and travel estimates.
  • Ensure travel requests are submitted within required timelines and follow established procedures.
  • Review employee travel expense reports and support reconciliation of receipts for accuracy and completeness.
  • Verify actual travel expenses against approved travel authorizations and identify discrepancies or variances.
  • Process travel expense reports and reimbursements within Deltek Costpoint.
  • Provide guidance to employees regarding travel procedures, documentation requirements, and reimbursement policies.
  • Maintain project travel balance tracking spreadsheets by recording approved estimated travel costs and authorized travel activities.
  • Update travel tracking records to support reimbursement processing, invoicing activities, and management reporting.
  • Maintain accurate travel records, receipts, expense reports, and supporting documentation.
  • Support invoice preparation activities by providing complete and accurate travel documentation.
  • Ensure travel estimates and supporting documentation are properly maintained and audit-ready.
  • Assist Program Managers by providing travel-related documentation and status information as requested.
  • Maintain organized electronic records of travel authorizations, expense reports, receipts, and supporting documentation.
  • Coordinate with Program Managers, Accounting, and Finance teams regarding travel-related activities.
  • Assist with internal reviews and travel documentation audits as needed.
  • Communicate professionally and effectively with employees across the organization.
  • Review companywide travel and expense reports for accuracy and alignment with the Federal Travel Regulation and Joint Travel Regulations and export expenses from Deltek Expense to Deltek Costpoint for timely employee payments.
  • Assist, as needed, with booking employee travel for corporate functions.
  • Assist Program Managers with submitting purchase requisitions into Deltek Costpoint

Required Experience & Skills

  • 3 + years of experience with Federal Travel Regulation, Joint Travel regulation and application of principles with Federal Contractors
  • 3 + years of experience in Deltek Costpoint Expense Module
  • Intermediate Microsoft Excel skills
  • Proficiency in Outlook, Word and Teams
  • Must be able to demonstrate exceptional attention to detail, strong customer service, excellent organization skills, professional judgement and can work independently while being able to collaborate professionally across departments.

Preferred Experience & Skills

  • Experience processing monthly travel authorizations and expense reports in Deltek Time and Expense
  • Experience working under Government Contracts
  • Experience with the Deltek Costpoint Procurement Module

Required Education

  • Bachelor's Degree preferred or 6 years of relevant experience