ZipRecruiter

Log In

1

Expense Administrator Jobs in Virginia (NOW HIRING)

Hire With Ease

Office Administrator

Sterling, VA · On-site

$48K - $65K/yr

Office Administrator At RXO Freight Forwarding (A sister company of XPO), we proactively manage the ... Prepare and maintain expense, invoice, commission, and billing reports; assist with foundational A/ ...

Morgan Stanley

Team Administrator

Roanoke, VA

$35K/yr

The Team Administrator is responsible for providing executive assistant support for Financial ... expense processing. A successful candidate for this role will be a highly organized individual with ...

Morgan Stanley

Team Administrator

Roanoke, VA · On-site

$35K/yr

The Team Administrator is responsible for providing executive assistant support for Financial ... expense processing. A successful candidate for this role will be a highly organized individual with ...

Cnoinc

Branch Office Administrator

Richmond, VA · On-site

$19.75 - $20.25/hr

Job Title Branch Office Administrator Location BLC -RICHMOND, VA 2161 Job Details Overall Job ... PAL, BSPN, Gryphon, nomoreforms, Predictive Index, FSP Account Expense reporting, direct bill ...

Nightwing

Deltek Costpoint Administrator

Sterling, VA · On-site

... Expense (TE) and Cognos reporting systems • Ability to write design specifications, test scripts, and user documentation • Understanding of ERP system integration and business process alignment ...

The Russian School of Math

Office Administrator

Ashburn, VA

$18.50 - $25.25/hr

The Russian School of Mathematics is looking to hire a part-time Office Administrator in our ... expense reports for the School Principal and the office * Help with special projects as assigned ...

next page

Showing results 1-20

All JobsExpense Administrator JobsExpense Administrator Jobs in Virginia

Expense Administrator information

See Virginia salary details

$25.8K

$67.6K

$135.3K

How much do expense administrator jobs pay per year?

As of Aug 10, 2026, the average yearly pay for expense administrator in Virginia is $67,630.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,600.00 and $79,800.00 per year, depending on experience, location, and employer.

What are the primary challenges an expense administrator might face in this role?

Expense Administrators often face challenges such as managing a high volume of expense reports while ensuring accuracy and policy compliance. They may need to communicate regularly with employees across different departments to resolve discrepancies or clarify missing documentation, which requires strong interpersonal and problem-solving skills. Handling tight deadlines, navigating evolving company policies, and staying up-to-date with changes in tax regulations are also common aspects of the role. Despite these challenges, the work is rewarding for detail-oriented professionals who enjoy contributing to a company's financial integrity.

What is an expense administrator?

An Expense Administrator is responsible for managing and processing company expenses, ensuring compliance with financial policies and budgets. They review expense reports, verify receipts, and assist employees with reimbursement requests. Additionally, they may analyze spending patterns and generate reports to help improve cost efficiency. Their role requires attention to detail, organizational skills, and knowledge of accounting or financial systems.

What are the key skills and qualifications needed to thrive as an expense administrator?

To thrive as an Expense Administrator, you need a solid understanding of accounting principles, attention to detail, and prior experience in finance or bookkeeping. Familiarity with expense management software, spreadsheet tools like Microsoft Excel, and knowledge of ERP systems such as SAP or Oracle is highly valuable. Strong organizational skills, communication, and problem-solving abilities help candidates excel in processing and reviewing financial transactions. These skills ensure accuracy, efficiency, and compliance with company policies and financial regulations.

What are the most commonly searched types of Expense Administrator jobs in Virginia? The most popular types of Expense Administrator jobs in Virginia are:
What are popular job titles related to Expense Administrator jobs in Virginia? For Expense Administrator jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Expense Administrator jobs in Virginia look for? The top searched job categories for Expense Administrator jobs in Virginia are:
Expense Administrator jobs near you
Infographic showing various Expense Administrator job openings in Virginia as of August 2026, with employment types broken down into 81% Full Time, 15% Part Time, 1% Temporary, and 3% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution, with an average salary of $67,630 per year, or $32.5 per hour.

Unanet Administrator

Business Management Associates, Inc.

Arlington, VA • On-site

Full-time

Re-posted 7 days ago

Job description

System Administration & Configuration
  • Serve as the primary system administrator for Unanet ERP (Time, Expense, Projects, and Labor modules).
  • Configure user roles, approval groups, charge codes, cost pools, and labor categories in compliance with contract structures.
  • Manage system parameters, fiscal calendars, and project hierarchies across multiple funding sources and CLINs.
  • Administer DCAA-compliant timekeeping workflows, including leave types, overtime rules, and correction procedures.
  • Maintain integration with external systems such as ADP, Deltek, or Costpoint for payroll, accounting, and labor distribution.
Timekeeping & Compliance Management
  • Oversee all timekeeping operations, ensuring employee submissions, supervisor approvals, and audit logs are accurate and complete.
  • Conduct weekly compliance reviews of labor entries, approvals, and adjustments per DCAA guidelines.
  • Support internal and external DCAA, GAO, or agency audits through reporting, reconciliation, and documentation.
  • Ensure labor distribution reports accurately align with indirect cost pools and contract-level funding.
  • Maintain separation of duties between timekeeping, project management, and financial reporting functions.
User Support & Training
  • Provide Tier 1–3 Unanet support to users across HR, Payroll, Finance, and Project teams.
  • Develop and deliver training materials, SOPs, and user guides for time and expense reporting.
  • Host periodic training and refresher sessions to reinforce compliance awareness.
Reporting & Data Management
  • Design, maintain, and distribute custom Unanet reports and dashboards (labor utilization, indirect rates, project profitability, etc.).
  • Support Finance in preparing monthly labor reconciliations, variance analyses, and incurred cost submissions (ICS).
  • Ensure data accuracy and integrity across Unanet modules, including employee, project, and vendor records.
System Enhancements & Upgrades
  • Coordinate Unanet patch testing, release notes review, and upgrade validation in collaboration with IT.
  • Recommend and implement workflow improvements or automation initiatives to improve efficiency and compliance monitoring.
  • Liaise with Unanet Support and/or system integrators for issue resolution or advanced configurations.
Qualifications
Required:
  • Bachelor's degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
  • 3–5+ years of direct experience administering Unanet ERP (Time & Expense modules) in a federal contracting environment.
  • Demonstrated knowledge of DCAA, FAR, CAS, and OMB circulars related to labor charging and cost allocation.
  • Experience managing labor distribution, cost pools, indirect rates, and project charging structures.
  • Strong analytical and problem-solving skills; advanced Excel and reporting proficiency.
  • Ability to work cross-functionally with HR, Finance, and Project Control teams in a fast-paced, deadline-driven setting.
Preferred:
  • Experience supporting Incurred Cost Submissions (ICS) and DCAA pre-/post-award audits.
  • Familiarity with Unanet Financials, CRM, or Accounting module integrations.
  • Knowledge of ADP, Costpoint, or Deltek Time & Expense environments.
  • Unanet Certified Administrator (UCA) credential or equivalent.
Core Competencies
  • In-depth understanding of federal timekeeping and labor compliance.
  • Exceptional attention to detail and audit readiness mindset.
  • Strong interpersonal skills with an ability to communicate technical information clearly.
  • Proactive and self-motivated, with a continuous improvement mindset.
  • Proven ability to handle sensitive employee and contract data securely.

Apply