Expense Administrator Jobs in Virginia (NOW HIRING)

Bowman has an opportunity for a Expense Reporting Coordinator to join our team in Reston, VA.

At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That’s why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.

Facilitate and administer the processing expense reports and credit card charges. Responsible for audit of Expense Reports for compliance to T&E policy and ensure proper supporting documentation is present.

Leadership and Direction

• Perform work under moderate supervision. Receive direction on moderately complex assignments, tasks, and execution.  Work is frequently reviewed by more senior staff to ensure application of sound techniques and principles.  Review work produced by junior staff for quality assurance.

At the Operational and Company Level

• Coordinate with various regional and corporate services departments on expense matters.
• Provide recommendations to T&E Organization leaders for focus review areas.
• Provide required communications to assist associates with program compliance, i.e. monitoring card program past due activity, personal use of card activity, etc.
• Provide superior help desk customer service.

Do the Work

• Collect and verify all expense reports.
• Code incoming expense reports and log them on internal systems.
• Review receipts and records to reconcile discrepancies.
• Confirm appropriate approvals before processing invoices.
• Analyze account trends and routine transactions.
• Maintain knowledge of T&E systems to aid end users.
• Navigate the T&E systems and card program systems to perform reconciliation for associate corporate card accounts.
• Provide guidance or education on training materials and conduct frequent trainings.
• Resolve, discuss outstanding expense report issues.
• Assist the Monthly corporate credit card reconciliation. Ensure expense reports and payments to card providers offset and balance within the GL clearing account monitor / assist in resolving expense posting errors.
• Run the payment proposal for all processed expense reports in accordance with Local country’s payment. calendar. Closely work with the Treasury team for proper T&E payment release.
• Support Other T&E related activities.

• Ability to work both independently and within a team environment.
• Ability to effectively communicate with all levels of the organization and external partners.
• High degree of discretion and ability to manage highly confidential information.
• Highly motivated and problem-solving attitude.
• Strong sense of urgency in responding to constituents.
• Effective verbal and written communication skills.
• Strong work ethic and commitment to quality.
• Ability to effectively manage multiple time-sensitive tasks.
• Basic understanding of financial reports and metrics.
• Ability to support basic accounting/finance/internal control decisions with logical evidence and persuasively present position.

• High School Diploma, GED, or equivalent commensurate experience required.
• Associate’s degree in accounting, preferred.
• Three or more (3+) years of relevant experience.
• Experience with basic accounting principles and processes.
• Experience working with invoices, expense reports and other financial documents.
• Proficiency in numerical reasoning.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Are you ready to build a career that makes a lasting impact? At Bowman, our people are at the center of everything we do. We’re committed to creating an environment where employees can thrive both personally and professionally, while helping to shape the infrastructure of tomorrow.

A career at Bowman means being part of a collaborative, forward-thinking organization where innovation, inclusion, and growth are encouraged at every level. We offer competitive compensation, a supportive work environment, and benefits designed to help our employees succeed.

Salary and eligible variable compensation (if any) commensurate with experience. Hourly Range $28.00 - $30.00 and includes a comprehensive benefits package.

Our comprehensive benefits package includes:

• Medical, dental, vision, life, and disability insurance
• 401(k) retirement savings plan with company match
• Paid time off, sick leave, and paid holidays
• Tuition reimbursement and professional development support
• Discretionary bonuses and other performance-based incentives
• Employee Assistance Program (EAP), wellness initiatives, and employee discounts

Eligibility for certain benefits may vary based on position, location, and employment status.

• Primarily indoor professional office environment which may include bright/dim light, noise, fumes, odors, and traffic.
• Mobility around an office environment.
• Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Occasional lifting or carrying up to 20 pounds.
• Occasional pushing or pulling up to 20 pounds.
• Occasional reaching outward or above shoulder.

#LI-BJ1

Note: While this job description is intended to be an accurate reflection of the job requirements, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary at any time with or without notice.

Bowman is proud to be an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace where all employees feel valued and respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you’d like more information on your EEO rights under the law, please click here.

Bowman has an obligation to provide and maintain a safe, healthy, and productive environment for its employees and clients. We are committed to maintaining a drug and alcohol-free workplace.

If you have any questions about the application process, please email recruiting@bowman.com.

• High School Diploma, GED, or equivalent commensurate experience required.
• Associate’s degree in accounting, preferred.
• Three or more (3+) years of relevant experience.
• Experience with basic accounting principles and processes.
• Experience working with invoices, expense reports and other financial documents.
• Proficiency in numerical reasoning.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).