Freelance Expense Report Processor Jobs (NOW HIRING)

Blackstone is the world's largest alternative asset manager. Blackstone seeks to deliver compelling returns for institutional and individual investors by strengthening the companies in which the firm invests. Blackstone's over $1.3 trillion in assets under management include global investment strategies focused on real estate, private equity, credit, infrastructure, life sciences, growth equity, secondaries and hedge funds. Further information is available at www.blackstone.com. Follow @blackstone onLinkedIn,X (Twitter), andInstagram.

Blackstone Credit & Insurance ("BXCI") is one of the world's leading credit investors. Our investments span the credit markets, including private investment grade, asset based lending, public investment grade and high yield, sustainable resources, infrastructure debt, collateralized loan obligations, direct lending and opportunistic credit. We seek to generate attractive risk-adjusted returns for institutional and individual investors by offering companies capital needed to strengthen and grow their businesses. BXCI is also a leading provider of investment management services for insurers, helping those companies better deliver for policyholders through our world-class capabilities in investment grade private credit.

The Expense Team Assistant Vice President will support and oversee key functions across the BXCI Expense Team, with responsibility for multiple day-to-day expense operations, developing team members, and driving process improvements across travel & entertainment (T&E) and invoice allocation workflows. This role requires a candidate who is highly motivated, detail-oriented, and able to operate effectively in a fast-paced environment supporting a wide variety of functions.

A strong background in Finance, Accounting, and expense operations is required. The successful candidate will bring significant experience in T&E and invoice allocation processes, expense policy adherence, expense reporting/status updates, and hands-on expertise with expense systems and workflow approvals.

Responsibilities:

Core Expense Operations & Oversight

• Lead the day-to-day management of T&E expense allocations and invoice allocation processes, ensuring accuracy, timeliness, and compliance with allocation procedures and firm policies.
• Oversee expense report reviews for adherence to policies and allocation procedures; act as an escalation point for exceptions and complex issues.
• Contribute to expense status reporting, including tracking approvals, aging, bottlenecks, and resolution plans.
• Field questions regarding invoice status and provide technical guidance for related workflows.

People Leadership & Stakeholder Management

• Manage, mentor, and develop junior team members; set priorities, provide coaching, and ensure coverage for critical processes.
• Serve as a key point of contact for employee questions related to T&E allocations, approvals, and expense process expectations.
• Train new employees on T&E allocations and invoice allocation workflows.

Systems Ownership (EAS + Concur) & Process Improvement

• Oversee workflows for T&E reports and approvals, including working with the team on documentation and training materials.
• Provide system administration support for Expense Allocation System (EAS) and operations (queue oversight, data maintenance, user support, and issue escalation).
• Assist with technical system troubleshooting and user assistance; coordinate with internal partners to resolve recurring system/process issues.
• Drive special projects to improve controls, reduce cycle times, and improve user experience.

Allocation Governance & Service Management

• Support allocation of select research and technology services and ensure proper allocation and documentation.
• Identify, assess, and escalate operational risks; recommend improvements and implement solutions with appropriate stakeholders.

Qualifications (Required)

• 5+ years of relevant experience in Finance, Accounting, expense operations, invoice allocation, T&E allocation, or related functions (asset management or financial services experience strongly preferred).
• 2+ years of people/team leadership experience including prioritization and training
• Required systems experience: hands-on experience with expense management systems such as Concur and EAS, including workflow approvals, reporting, and troubleshooting/user support.
• Demonstrated capability to review and enforce policy and allocation procedures, resolve exceptions, and follow up for approvals.
• Strong technical and analytical skills; highly detail-oriented with a strong control mindset.
• Proven capability to manage multiple tasks, shift priorities quickly, and support a wide variety of functions in a dynamic environment.
• Advanced Excel proficiency (e.g., pivots, lookups, reconciliation support).
• Excellent verbal and written communication skills, including the capability to summarize issues, develop recommendations, and make sound decisions.
• Proactive, takes initiative, and demonstrates strong ownership from problem identification through resolution.

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Expected annual base salary range:

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location. For roles located outside of the US, please disregard the posted salary bands as these roles will follow a separate compensation process based on local market comparables.
Additional compensation and benefits offered in connection with the role consist of comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits; paid time off; life insurance; 401(k) plan; and discretionary bonuses. Certain employees may also be eligible for equity and other incentive compensation at Blackstone's sole discretion.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), +44 (0)20 7451 4000 (EMEA) or +852 3656 8600 (APAC).

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:

• Attending client meetings where you are discussing Blackstone products and/or and client questions;

• Marketing Blackstone funds to new or existing clients;

• Supervising or training securities licensed employees;

• Structuring or creating Blackstone funds/products; and

• Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.

Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis. Please speak with your Blackstone Recruiting contact with any questions.
To submit your application please complete the form below. Fields marked with a red asterisk * must be completed to be considered for employment (although some can be answered "prefer not to say"). Failure to provide this information may compromise the follow-up of your application. When you have finished click Submit at the bottom of this form.