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Facilities Operations Assistant Jobs (NOW HIRING)

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Facilities Operations Assistant 1

Latham, NY · On-site

$36K/yr

Duties Description Under the supervision of a higher-level maintenance/custodial position or the Superintendent/Manager, Facilities Operations Assistant 1 perform various custodial and facilities ...

New York State

Facilities Operations Assistant 1

Albany, NY · On-site

$20.53 - $28.17/hr

Duties Description Responsible for maintaining the cleanliness of the floors, tables, microwaves with the use of mops, brushes, and cleaning implements. Responsible for maintaining the cleanliness of ...

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How much do facilities operations assistant jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for facilities operations assistant in the United States is $19.82, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $22.36 per hour, depending on experience, location, and employer.

What is a facilities operations assistant?

Facilities Operations Assistants are support staff who help ensure that buildings and grounds are well-maintained, safe, and functional. They perform a variety of tasks, including basic repairs, cleaning, moving furniture, and assisting with facility inspections. These assistants often work closely with facility managers and maintenance teams to address day-to-day operational needs and emergencies. Their role is essential for the smooth and efficient running of workplaces, schools, hospitals, and other organizations.

What are the key skills and qualifications needed to thrive as a facilities operations assistant?

To thrive as a Facilities Operations Assistant, you need a solid understanding of building maintenance, safety procedures, and basic repair skills, often supported by a high school diploma or equivalent. Familiarity with facility management software, work order systems, and common hand and power tools is typically required. Strong organizational skills, attention to detail, and the ability to communicate effectively with both staff and vendors help individuals excel in this role. These competencies are essential for ensuring safe, efficient, and well-maintained facilities that support organizational operations.

What are some common challenges facilities operations assistants face when managing day-to-day building maintenance?

Facilities Operations Assistants often encounter challenges such as coordinating repairs across multiple departments, addressing unexpected equipment failures, and balancing routine maintenance with urgent requests. Effective communication and strong organizational skills are essential to prioritize tasks and ensure safety standards are met. Additionally, adapting quickly to changing schedules and maintaining accurate records are key to supporting smooth facility operations.

What is the difference between Facilities Operations Assistant vs Facilities Coordinator?

AspectFacilities Operations AssistantFacilities Coordinator
CredentialsHigh school diploma or equivalent; certifications like OSHA or facilities management coursesSimilar credentials; often requires additional experience in coordination or project management
Work EnvironmentSupportive roles in maintenance, repairs, and daily operationsOversees scheduling, vendor management, and communication between teams
Employer & Industry UsageCommon in commercial, educational, and healthcare facilitiesOften found in larger organizations managing multiple sites
Search & Comparison IntentYesYes

The Facilities Operations Assistant primarily handles maintenance support and daily operational tasks, while the Facilities Coordinator manages scheduling, vendor relations, and coordination efforts. Both roles require similar credentials and are vital in facility management, but the Coordinator position involves more oversight and communication responsibilities.

What does a facilities operations assistant get paid?

The average salary for a facilities operations assistant typically ranges from $30,000 to $50,000 per year, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Benefits often include health insurance, paid time off, and opportunities for advancement.
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Facilities Operations Assistant jobs near you
Infographic showing various Facilities Operations Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $41,222 per year, or $19.8 per hour.

Facilities & Operations Assistant

Parvus Therapeutics Inc

South San Francisco, CA • On-site

$30 - $34/hr

Part-time

Posted 23 days ago

Job description

Facilities & Operations Assistant
Location: South San Francisco, CA (On-site)
Part-time (24 hours/week)
Parvus Therapeutics Inc.
Parvus Therapeutics is a clinical-stage biotechnology company pioneering in vivo generation of antigen-specific Treg cell therapy to treat and potentially cure autoimmune disease. Parvus pMHC nanomedicines trigger in vivo differentiation of the patients own autoreactive T-cells into antigen-specific Treg cells that home to target sites of inflammation and restore local immune tolerance without broad immunosuppression. The Parvus lead drug candidate, PVT201, targets autoimmune liver disease and organ transplant rejection has demonstrated favorable safety, pharmacokinetics, and on-target pharmacodynamic activity in a Phase 1 first-in-human study. PVT401, being developed in partnership with AbbVie, targets inflammatory bowel disease and has entered clinical evaluation. Additional pMHC nanomedicine programs address type 1 diabetes, multiple sclerosis, celiac disease, and rheumatoid arthritis.
The Position
The Facility & Operations Assistant will contribute to supporting the day-to-day operations of our facility, ensuring a safe, clean, organized, and efficient workplace for our laboratory and office teams.
Working closely with the Operations Specialist, this position focuses on facility coordination, inventory management, shipping and receiving, equipment upkeep, vendor coordination, and maintaining a well-functioning workplace. The successful candidate will play an important role in supporting the overall operation of the facility while gaining valuable experience in the biotechnology industry.
Primary Responsibilities:
Laboratory Facilities
  • Maintain a clean, organized, and efficient laboratory environment that supports daily research activities.
  • Manage laboratory inventory, including consumables, PPE, gases, cryogenic liquids, and other facility supplies through ordering, receiving, stocking, and vendor-managed inventory programs.
  • Coordinate inbound and outbound shipments, including hazardous materials, in compliance with applicable regulations (DOT).
  • Coordinate equipment servicing, preventative maintenance, calibration, vendor visits, and facility repairs to ensure laboratory equipment remains operational.
  • Respond to monitored laboratory equipment alarms (e.g., freezers, refrigerators, incubators) and participate in an on-call rotation as required.
  • Coordinate laboratory waste disposal, recycling, chemical waste collection, and other facility services.
  • Maintain equipment records, maintenance schedules, inventory logs, and operational documentation.
  • Support Environmental Health & Safety (EHS) initiatives by assisting with inspections, safety programs, emergency preparedness, and regulatory compliance.

Office Facilities
  • Maintain clean, organized, and welcoming office, kitchen, meeting, and common areas to ensure a positive employee experience.
  • Order, receive, stock, and manage office supplies, kitchen supplies, groceries, and workplace essentials.
  • Maintain kitchen cleanliness by loading and unloading the dishwasher, organizing cupboards, restocking supplies, and ensuring shared spaces remain tidy.
  • Prepare meeting rooms for meetings, training sessions, company events, and visitor arrivals.
  • Assist with employee onboarding by preparing workstations, office supplies, access cards, and welcome materials.
  • Support office moves, workstation setup, furniture assembly, and general office organization.
  • Assist with employee events, team lunches, celebrations, and other workplace initiatives.
  • Coordinate with vendors, contractors, and building management to support day-to-day office operations and facility needs.

Requirements:
  • Office/facilities experience including:
    • Purchasing
    • Shipping and receiving
    • Contractor/service provider procurement and management
    • Equipment and consumables inventory management
    • Project planning and execution
  • Awareness of employee and environmental health and safety guidelines (specific biotech EHS awareness a plus).
  • Computer/IT literacy, including Excel-based database/master file setup and maintenance.
  • Experience and competency with word-processing and spreadsheet programs.
  • Ability to work in a fast-paced environment and adapt to changes under short notice with a proactive attitude.
  • Familiarity with laboratory equipment a plus.
  • Strong attention to detail and organizational skills.
  • Good communication and teamwork skills.
The expected pay range for this role is $30 - $34 per hour. Actual pay will be determined based on experience, qualifications, geographic location, business needs, and other job-related factors permitted by law.

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