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Facilities Operations Coordinator Jobs (NOW HIRING)

Lancesoft

Facilities Operations Coordinator

Plano, TX · On-site

$22 - $25/hr

Facilities Operations Coordinator The Facilities Operations Coordinator provides high-level operational, administrative, and reporting support for the National Facilities team. This role is ...

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How much do facilities operations coordinator jobs pay per hour?

As of Jul 29, 2026, the average hourly pay for facilities operations coordinator in the United States is $24.76, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.88 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Facilities Operations Coordinator, and why are they important?

To thrive as a Facilities Operations Coordinator, you need strong organizational skills, knowledge of building systems, and usually a degree in facilities management or a related field. Familiarity with computerized maintenance management systems (CMMS), building automation systems, and relevant safety certifications is often required. Exceptional communication, problem-solving abilities, and attention to detail help set top performers apart. These skills ensure smooth facility operations, safety compliance, and effective coordination of maintenance activities.

What are some common challenges faced by Facilities Operations Coordinators, and how can they be addressed?

Facilities Operations Coordinators often encounter challenges such as juggling multiple maintenance requests, ensuring compliance with safety regulations, and coordinating with various vendors and internal teams. Effective time management and strong communication skills are essential to prioritize tasks and minimize disruptions. Utilizing facility management software can also streamline scheduling and reporting, helping coordinators stay organized and proactive in addressing issues as they arise.

What does a Facilities Operations Coordinator do?

A Facilities Operations Coordinator is responsible for managing and overseeing the daily operations and maintenance of a building or facility. Their duties typically include coordinating repairs, ensuring compliance with safety regulations, managing vendor relationships, and handling space planning. They act as a liaison between building occupants and service providers to ensure the facility operates efficiently and safely. This role often requires strong organizational and communication skills, as well as knowledge of facility management systems. Facilities Operations Coordinators play a key role in creating a comfortable and functional environment for employees and visitors.
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Facilities Operations Coordinator jobs near you
Infographic showing various Facilities Operations Coordinator job openings in the United States as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $51,511 per year, or $24.8 per hour.
Facilities Operations Coordinator

Facilities Operations Coordinator

Lancesoft

Plano, TX • On-site

$22 - $25/hr

Temporary

Medical, Dental, Vision, Life, Retirement

Posted 13 days ago

Job description


Job Title: Facilities Operations Coordinator
Job Description:
The Facilities Operations Coordinator provides high-level operational, administrative, and reporting support for the National Facilities team. This role is responsible for coordinating work order activity, maintaining CMMS data integrity, supporting vendor execution, organizing repair and capital project documentation, preparing leadership reporting, and improving the processes that keep Facilities operations running efficiently.
This position serves as a central coordination point between Facilities, Operations, Finance, Procurement, Construction, and external service providers. Success requires strong organization, attention to detail, follow-through, professional communication, and the ability to manage competing priorities in a fast-paced, multi-unit restaurant environment.
Primary Responsibilities:
  • CMMS Administration and Work Order Management
  • Manage, monitor, and support work orders from creation through completion within the CMMS platform, including Corrigo.
  • Maintain accurate restaurant, asset, vendor, and location information to support reliable reporting and operational decision-making.
  • Review open, aging, overdue, and escalated work orders;follow up with vendors, Facilities Specialists, and internal partners as needed.
  • Perform routine CMMS audits to identify missing data, duplicate entries, incomplete records, and documentation gaps.
  • Support workflow improvements that strengthen data quality, service visibility, and work order accountability.

Vendor Coordination:
  • Coordinate with service providers regarding work order status, proposals, scheduling, access needs, completion documentation, and follow-up actions.
  • Track vendor response times, proposal status, milestone completion, and outstanding service issues.
  • Maintain vendor documentation, certificates, supporting records, and service-related files in an organized and audit-ready manner.
  • Support vendor communication routines that drive timely execution, accurate documentation, and issue resolution.

Project Coordination:
  • Provide administrative and coordination support for Repair & Maintenance projects, capital projects, asset replacements, and operational initiatives.
  • Organize project documentation, proposals, approvals, purchase orders, invoices, schedules, closeout materials, and project files.
  • Track project milestones, budgets, completion dates, risks, and required follow-up actions.
  • Prepare project status updates, summaries, and documentation packages for Facilities leadership and business partners.

Reporting and Analytics:
  • Prepare recurring reports, dashboards, summaries, and leadership-ready updates that may include:
  • Open, aging, overdue, and completed work order reporting
  • Capital project status and milestone tracking
  • Vendor performance and service-level reporting
  • Repair and Maintenance activity trends
  • Budget, spend, proposal, and invoice tracking support
  • Compliance, asset, and documentation metrics
  • Executive leadership dashboards and operational summaries

Administrative and Department Support:
  • Prepare presentations, reports, meeting materials, action trackers, and communication documents for the Facilities team.
  • Maintain departmental documentation, SOPs, playbooks, reference materials, shared files, and knowledge resources.
  • Organize and manage Microsoft Teams, SharePoint, and shared folder structures to improve accessibility and consistency.
  • Coordinate meetings, schedules, agendas, follow-ups, and department communications as needed.
  • Maintain accurate records that support Facilities operations, project execution, compliance, and audit readiness.

Process Improvement:
  • Identify opportunities to improve administrative processes, reporting routines, documentation standards, and workflow consistency.
  • Standardize templates, trackers, reports, file structures, and communication tools to improve department efficiency.
  • Support CMMS data quality initiatives and operational reporting improvements.
  • Assist with automation, dashboarding, and process simplification efforts that reduce manual administrative work.

Minimum Qualifications:
  • Associate degree required;bachelor's degree preferred.
  • Three (3) or more years of experience in operations coordination, facilities administration, project coordination, executive administrative support, property management support, or a related field.
  • Strong organizational, follow-up, documentation, and project coordination skills.
  • Strong written and verbal communication skills, with the ability to prepare clear updates for leadership and cross-functional partners.
  • Ability to manage multiple priorities, deadlines, and stakeholders while maintaining accuracy and professionalism.
  • High attention to detail, sound judgment, confidentiality, and ownership of assigned work.

Preferred Qualifications:
  • Experience with CMMS platforms such as Corrigo, ServiceChannel, Maximo, FMX, or similar systems.
  • Experience supporting Facilities, Construction, Property Management, Restaurant Operations, or multi-unit field support teams.
  • Experience coordinating vendors, tracking proposals, organizing project files, and supporting service execution.
  • Experience preparing executive reports, dashboards, presentations, or operational scorecards.
  • Experience working with purchase orders, invoices, budgets, or spend tracking is a plus.

Technical Skills:
  • Microsoft Excel, including filtering, formatting, pivot tables, XLOOKUP, data validation, and reporting
  • Microsoft Outlook, Teams, SharePoint, PowerPoint, and Word
  • Adobe Acrobat or similar document management tools
  • CMMS software experience preferred
  • Ability to learn internal systems, dashboards, reporting tools, and workflow platforms quickly

Core Competencies:
  • Organization, planning, and prioritization
  • Attention to detail and data accuracy
  • Follow-through and accountability
  • Customer service and business partnership
  • Written and verbal communication
  • Critical thinking and problem solving
  • Process improvement mindset
  • Professional judgment and confidentiality
  • Adaptability in a fast-paced operating environment

Success Measures:
  • Success in this role will be measured by the coordinator's ability to:
  • Maintain accurate, complete, and timely CMMS records.
  • Reduce documentation gaps, missing data, and unresolved follow-up items.
  • Keep vendor status, project files, proposals, approvals, and closeout documentation current.
  • Produce reliable reports, dashboards, and leadership updates on schedule.
  • Support Facilities projects from initiation through completion with organized documentation and clear follow-up.
  • Improve reporting accuracy, process consistency, and departmental efficiency.
  • Build trusted working relationships with Operations, Finance, Procurement

Location: Remote in EST or CST time zones
Compensation: $22.00 - $24.00 per hour
Benefits:
At LanceSoft, full time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits:
• Four options of medical Insurance
• Dental and Vision Insurance
• 401k Contributions
• Critical Illness Insurance
• Voluntary Permanent Life Insurance
• Accident Insurance
• Other Employee Perks
About LanceSoft
LanceSoft is rated as one of the largest staffing firms in the US by SIA. Our mission is to establish global cross-culture human connections that further the careers of our employees and strengthen the businesses of our clients. We are driven to use the power of our global network to connect businesses with the right people, and people with the right businesses without bias. We provide Global Workforce Solutions with a human touch
Equal Opportunity Statement:
LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.
Meet Your Recruiter
Shivani Mourya
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About LanceSoft

Sourced by ZipRecruiter

Established in 2000, LanceSoft is a Certified MBE and Woman-Owned organization. Lancesoft Inc. is one of the highest rated companies in the industry. We have been recognized as one of the Largest Staffing firms and ranked in the top 50 fastest Growing Healthcare Staffing firms in 2022. Lancesoft offers short- and long-term contracts, permanent placements, and travel opportunities to credentialed and experienced professionals throughout the United States. We pride ourselves on having industry leading benefits. We understand the importance of partnering with an expert who values your needs, which is why we're 100% committed to finding you an assignment that best matches your career and lifestyle goals. Our team of experienced career specialists takes the time to understand your needs and match you with the right job Lancesoft has been chosen by Staffing Industry Analysts as one of the Best Staffing Firms to Work for.LanceSoft specializes in providing Registered Nurses, Nurse Practitioners, LPNs/LVNs, Social Workers, Medical Assistants, and Certified Nursing Assistants to work in Acute Care Centers, Skilled Nursing Facilities, Long-Term Care centers, Rehab Facilities, Behavioral Health Centers, Drug & Alcohol Facilities, Home Health & Community Health, Urgent Care Clinics, and many other provider-based facilities.

Industry

Recruiting and staffing services

Company size

1,001 - 5,000 Employees

Headquarters location

Herndon, VA, US

Year founded

2000

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