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Executive Operations Administrator Jobs (NOW HIRING)

usahs

Executive Operations Administrator

Miami, FL

GENERAL SUMMARY The Executive Operations Administrator exhibits a high level of professionalism, proactive thinking, and the ability to anticipate the needs of C-level executives and campus ...

Oakland Community College

Lead Operations Administrator

MI · On-site

$90K - $110K/yr

Supports the Executive Director, Dean, and division faculty and administrators by assisting with programmatic compliance from an operational and procedural perspective. * Coordinates and facilitates ...

Robert Half

Operations Administrator

Colorado Springs, CO · On-site

$50K - $58K/yr

A growing and well-established organization is seeking an organized, professional, and proactive Operations Administrator to serve as a key support partner to executive leadership. This position ...

Kavaliro

Operations Administrator

Colorado Springs, CO · On-site

$24 - $26/hr

Our client is seeking an Operations Administrator for an exciting contract to hire scenario. Pay ... Assisting the Executive Team with projects and day-to-day tasks. * Collaboration with other ...

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Executive Operations Administrator information

See salary details

$31.5K

$76.7K

$138.5K

How much do executive operations administrator jobs pay per year?

As of Aug 4, 2026, the average yearly pay for executive operations administrator in the United States is $76,731.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,000.00 and $86,500.00 per year, depending on experience, location, and employer.

What is the difference between Executive Operations Administrator vs Administrative Coordinator?

AspectExecutive Operations AdministratorAdministrative Coordinator
CredentialsTypically requires a bachelor's degree, relevant certifications (e.g., project management)Usually requires a high school diploma or associate degree, some certifications optional
Work EnvironmentCorporate offices, executive teams, fast-paced settingsOffice settings, supporting teams or departments
Employer & Industry UsageUsed in corporate, finance, tech industries for supporting executivesCommon across various industries for general administrative support
Search & Comparison IntentOften compared for roles supporting high-level operations and executive teamsCompared for general administrative support roles

The Executive Operations Administrator and Administrative Coordinator roles share similarities in supporting organizational functions. However, the Executive Operations Administrator typically handles more strategic tasks, works closely with senior leadership, and requires higher credentials. The Administrative Coordinator focuses on routine administrative duties supporting teams or departments. Understanding these differences helps job seekers identify roles aligned with their skills and career goals.

What does an executive operations administrator do?

An Executive Operations Administrator supports senior leadership by managing daily operations, coordinating schedules, and handling communications. They often oversee administrative staff, facilitate meetings, and ensure that executive projects run smoothly. Additionally, they may manage budgets, prepare reports, and act as a liaison between executives and other departments. Their role is crucial in helping executives focus on strategic priorities by taking care of organizational and operational details.

How does an executive operations administrator typically collaborate with executive leadership and other departments?

An Executive Operations Administrator works closely with executive leadership to streamline daily operations, manage schedules, and facilitate effective communication across departments. This role often involves coordinating meetings, preparing reports, and acting as a liaison between executives and other teams to ensure organizational priorities are met. Collaboration skills are key, as you’ll regularly interact with department heads, external partners, and staff to support initiatives and address operational challenges. This collaborative environment provides valuable exposure to high-level decision-making and can open doors to further career advancement in operations or executive support roles.

What are the key skills and qualifications needed to thrive as an executive operations administrator?

To thrive as an Executive Operations Administrator, you need strong organizational skills, attention to detail, and experience in office management, typically supported by a bachelor's degree in business administration or a related field. Proficiency in office productivity software (such as Microsoft Office Suite), scheduling tools, and project management systems is commonly required. Exceptional communication, discretion, and problem-solving abilities are vital soft skills for managing executive schedules and sensitive information. These skills are crucial for ensuring efficient executive support, maintaining operational flow, and enabling leaders to focus on strategic priorities.
More about Executive Operations Administrator jobs
What cities are hiring for Executive Operations Administrator jobs? Cities with the most Executive Operations Administrator job openings:
What states have the most Executive Operations Administrator jobs? States with the most job openings for Executive Operations Administrator jobs include:
What job categories do people searching Executive Operations Administrator jobs look for? The top searched job categories for Executive Operations Administrator jobs are:
Executive Operations Administrator jobs near you
Infographic showing various Executive Operations Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $76,731 per year, or $36.9 per hour.

Executive & Operations Administrator

Habitat For Humanity

New York, NY

$70K - $75K/yr

Other

Re-posted 3 days ago

Job description

The Executive and Operations Administrator serves as a trusted partner to the Chief Executive Officer, providing high-level executive support to ensure the CEO's time, priorities, and communications are effectively managed. This role is central to maintaining the day-to-day flow of the CEO's work and enabling leadership to focus on strategic priorities. 
In addition to core Executive Assistant responsibilities, this role supports organizational operations and provides administrative support to the Chief Operating Officer, including coordination of select HR processes and internal communications. This position plays a key role in connecting executive leadership with the broader organization and supporting a well-coordinated, high-functioning workplace.
The ideal candidate is highly organized, proactive, and able to manage multiple priorities with discretion and sound judgment. This individual is comfortable operating in a fast-paced, mission-driven environment and enjoys working across teams.
This position reports to the Chief Executive Officer and works closely with the Chief Operating Officer.    
Responsibilities:
Executive Assistant Support (Core Function 80%)
Provide comprehensive, day-to-day executive support to the CEO to ensure effective use of time and priorities
 Manage complex and dynamic calendar, including scheduling, prioritization, and resolving conflicts with little guidance. Maintain a clear calendar system (including color coding, meeting types, and priorities) 
Serve as the primary point of contact for the CEO, triaging requests, track all outstanding commitments and ensuring timely follow-up across stakeholders
 Coordinate all meetings, including preparing agendas, materials, and tracking follow-up items
Anticipate and plan for in-person meetings and events, including venue coordination and hospitality details
 Manage travel logistics, itineraries, and related coordination
Manage and submit monthly expense reports and receipts on behalf of the CEO in a timely and accurate manner
 Draft, edit, and manage correspondence, presentations, and communications on behalf of the CEO
Anticipate needs and proactively address issues to ensure smooth daily operations
 Handle confidential and sensitive information with discretion
Support CEO engagement with Board, donors, and external stakeholders
 Support preparation of board communications, memos, meetings, logistics and presentations
Maintain organized records of board and executive materials 
 Other duties as assigned
Operations and Organizational Support (20%)
Assist with tracking and follow-up on organizational priorities and cross-team initiatives
 Support office operations, procurement, and coordination with building management
Maintain organized systems for document management and internal resources
 Assist in improving administrative and operational processes
Provide administrative support to the COO on operational and HR-related processes
 Assist with coordination of hiring, onboarding, and staff transitions
Maintain and organize HR-related documentation and internal records
 Support implementation of internal policies and procedures
Help maintain organizational charts and internal tracking tools
 Support internal communications related to operations, HR updates, and organizational initiatives
Qualifications:
3-5 years of relevant experience in executive support, operations, or administrative roles
 Experience working in a nonprofit or mission-driven organization preferred
Strong organizational and time management skills with attention to detail
 Excellent written and verbal communication skills
Ability to manage multiple priorities and adapt to changing needs
 High level of emotional intelligence, professionalism, and kindness in all interactions
Strong judgment and ability to handle sensitive and confidential information
 Ability to work independently and collaboratively across teams
Demonstrated ability to manage up and anticipate leadership needs
 Proficiency in Microsoft Office, Google Suite, and common workplace systems
Comfortable working in a fast-paced environment
 Interest in affordable housing and community development a plus
Location, Hours:
This position is a hybrid in-person and work-from-home model. At least two full days in person/in office. The office is located at 111 John St., Suite 770, New York, NY 10038. Regular hours are Monday through Friday, 9am to 5pm, with flexibility required for evenings and weekends as needed.
Compensation:
Salary range: $70,000 to $75,000, commensurate with experience.
Application Instructions:
If you are interested in bringing your passion for the mission of Habitat for Humanity to the organization, please apply by sending a resume and cover letter to Human Resources at humanresources@habitatnycwc.org.
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