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Executive Operations Administrator Jobs in Indiana

TriMedx

Senior Executive Administrator

Indianapolis, IN · On-site

The Senior Executive Administrator for C suite executive support provides high-level administrative ... Operations meetings, and other executive-led forums; partner with other administrative team members ...

Trimedx

Senior Executive Administrator

Indianapolis, IN · On-site

The Senior Executive Administrator for C suite executive support provides high-level administrative ... Operations meetings, and other executive-led forums; partner with other administrative team members ...

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Executive Operations Administrator information

What does an executive operations administrator do?

An Executive Operations Administrator supports senior leadership by managing daily operations, coordinating schedules, and handling communications. They often oversee administrative staff, facilitate meetings, and ensure that executive projects run smoothly. Additionally, they may manage budgets, prepare reports, and act as a liaison between executives and other departments. Their role is crucial in helping executives focus on strategic priorities by taking care of organizational and operational details.

What are the key skills and qualifications needed to thrive as an executive operations administrator?

To thrive as an Executive Operations Administrator, you need strong organizational skills, attention to detail, and experience in office management, typically supported by a bachelor's degree in business administration or a related field. Proficiency in office productivity software (such as Microsoft Office Suite), scheduling tools, and project management systems is commonly required. Exceptional communication, discretion, and problem-solving abilities are vital soft skills for managing executive schedules and sensitive information. These skills are crucial for ensuring efficient executive support, maintaining operational flow, and enabling leaders to focus on strategic priorities.

How does an executive operations administrator typically collaborate with executive leadership and other departments?

An Executive Operations Administrator works closely with executive leadership to streamline daily operations, manage schedules, and facilitate effective communication across departments. This role often involves coordinating meetings, preparing reports, and acting as a liaison between executives and other teams to ensure organizational priorities are met. Collaboration skills are key, as you’ll regularly interact with department heads, external partners, and staff to support initiatives and address operational challenges. This collaborative environment provides valuable exposure to high-level decision-making and can open doors to further career advancement in operations or executive support roles.

What is the difference between Executive Operations Administrator vs Administrative Coordinator?

AspectExecutive Operations AdministratorAdministrative Coordinator
CredentialsTypically requires a bachelor's degree, relevant certifications (e.g., project management)Usually requires a high school diploma or associate degree, some certifications optional
Work EnvironmentCorporate offices, executive teams, fast-paced settingsOffice settings, supporting teams or departments
Employer & Industry UsageUsed in corporate, finance, tech industries for supporting executivesCommon across various industries for general administrative support
Search & Comparison IntentOften compared for roles supporting high-level operations and executive teamsCompared for general administrative support roles

The Executive Operations Administrator and Administrative Coordinator roles share similarities in supporting organizational functions. However, the Executive Operations Administrator typically handles more strategic tasks, works closely with senior leadership, and requires higher credentials. The Administrative Coordinator focuses on routine administrative duties supporting teams or departments. Understanding these differences helps job seekers identify roles aligned with their skills and career goals.

What are popular job titles related to Executive Operations Administrator jobs in Indiana?

For Executive Operations Administrator jobs in Indiana, the most frequently searched job titles are:

What cities in Indiana are hiring for Executive Operations Administrator jobs?

Cities in Indiana with the most Executive Operations Administrator job openings:

Executive Operations Administrator jobs near you
Infographic showing various Executive Operations Administrator job openings in Indiana as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Senior Executive Administrator | Executive Operations (Office of the CEO)

Bolder Industries LLC

Carmel, IN • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 10 days ago

Job description

Description

Senior Executive Administrator | Executive Operations (Office of the CEO)

Join Bolder Industries - Where Innovation Meets Impact


About Us

Bolder Industries is redefining the rules of sustainable manufacturing. We deliver traceable, mass-balanced circular solutions for the rubber, plastics, and petrochemical sectors - transforming end-of-life tires into high-value materials used by global brands across more than 3,000 applications.

With proven technology, a strong commercial track record, and rapid global growth, Bolder leads the industry in circularity at scale. Executives join for the mission and stay for the people. We have a bold, collaborative culture driven to make a difference.

If you're ready to lead innovation and scale global impact, this is where bold ideas meet real results. Bolder Industries is ISO 9001 certified and holds a Bronze EcoVadis rating. Visit www.bolderindustries.com to learn more. 

Location: Carmel, IN
Type: Full-Time

Role Overview

Bolder Industries is seeking a dynamic Senior Executive Administrator to support

the CEO and executive leadership team. This is not a traditional administrative

role-this individual will serve as a central force in assisting the team in driving

execution, ensuring alignment, and maintaining operational rigor across the business.

The ideal candidate is highly organized, proactive, and thrives in fast-paced, high-

growth environments. They bring structure, discipline, and follow-through to executive

priorities while operating with urgency and precision.


Key Responsibilities

Own end-to-end preparation for executive and leadership meetings (internal and

external), including agenda development, pre-read coordination, and

documentation of outcomes

Establish and manage a RAIL (Risks, Actions, Issues, Lessons) tracking system;

drive accountability and ensure timely closure of action items across leadership

and functional teams

Assemble CEO-level executive reports by consolidating KPI inputs from

Operations, Engineering, Technology, Finance, and HR into clear, decision-ready

materials

Support preparation and coordination of board materials and investor reporting,

including compiling inputs, formatting presentations, and ensuring alignment with

executive messaging

Act as a key communication conduit for the CEO and executive team; support

development and execution of a consistent internal communication cadence

across the organization

Manage complex and dynamic calendars for the CEO and COO, ensuring

alignment with strategic priorities and optimizing time allocation

Develop and maintain tracking tools, dashboards, and reporting systems using

Excel, Microsoft Office, and project management platforms such as Monday.com

or Asana

Support preparation of high-quality executive presentations, reports, and

communications; familiarity with desktop publishing tools is preferred

Apply strong project management discipline across executive priorities, including

timeline management, stakeholder coordination, and proactive follow-ups to

ensure on-time delivery

Operate with high energy, responsiveness, and flexibility, including willingness to

travel to support executive and business needs


Qualifications

5+ years of experience in executive administration or senior administrative

support roles, preferably in high-growth, industrial, or technology-enabled

environments

Strong project management skills, with demonstrated ability to coordinate cross-

functional initiatives, manage timelines, and drive tasks to completion with

minimal oversight

Proven ability to operate with speed and accuracy in a high-demand, executive-

facing role

Advanced proficiency in Excel and Microsoft Office; experience with

Monday.com, Asana, or similar workflow tools

Excellent organizational skills with the ability to manage multiple priorities and

stakeholders simultaneously

Strong written and verbal communication skills; capable of synthesizing

information into clear, actionable formats

High level of professionalism, discretion, and judgment in handling sensitive

information

What Success Looks Like


Executive meetings are tightly run, well-prepared, and action-oriented

RAIL tracking is consistently maintained, with clear ownership and timely follow-

through

Cross-functional initiatives are tracked and delivered on schedule with strong

coordination and visibility

CEO reporting and board/investor materials are accurate, well-structured, and

delivered on time

Internal communications are clear, consistent, and aligned with leadership

priorities

The CEO and executive team operate efficiently with well-managed schedules

and strong administrative leverage

Why Bolder Industries?

We offer a competitive benefits package designed to support your personal and professional growth:

  • Career Growth: Training and development programs
  • Employee Recognition: Real-time appreciation with personalized rewards
  • Time Off: Generous PTO and paid sick leave
  • Comprehensive Insurance: Medical, dental, and vision for employees and families
  • Security: Short-term/long-term disability and life insurance at no cost to      employee
  • Retirement: 401(k) participation

Our Commitment to Inclusion

Bolder Industries is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees-regardless of race, color, religion, age, gender identity, national origin, disability, veteran status, sexual orientation, or any other protected status.


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