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Executive Operations Administrator Jobs in Arizona

Vote

Executive Administrator

Phoenix, AZ · On-site

Vote.Online is seeking a detail-oriented Executive Administrator to support the Executive team with a wide range of administrative and operational tasks. This role plays a key part in keeping ...

@Vote

Executive Administrator

Phoenix, AZ · On-site

Vote.Online is seeking a detail-oriented Executive Administrator to support the Executive team with a wide range of administrative and operational tasks. This role plays a key part in keeping ...

@Vote

Executive Administrator

Phoenix, AZ · On-site

Vote.Online is seeking a detail-oriented Executive Administrator to support the Executive team with a wide range of administrative and operational tasks. This role plays a key part in keeping ...

LHH US

Executive Assistant

Phoenix, AZ · On-site

$75K - $85K/yr

Provide comprehensive administrative support to the CHRO and assist with daily executive operations ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

LHH US

Executive Assistant

Phoenix, AZ · On-site

$75K - $85K/yr

Provide comprehensive administrative support to the CHRO and assist with daily executive operations ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

LifeTree Inc.

Be Seen First

IT Operations and Infrastructure Administrator

Phoenix, AZ · On-site

$70K - $75K/yr

... & Infrastructure Administrator to lead and support the modernization of our organization ... This individual must be comfortable working directly with executive leadership, managing sensitive ...

The State of Arizona

Deputy Administrator

Phoenix, AZ · On-site +1

$160K - $225K/yr

Executive/Management PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM The mission of Public Safety ... Manage and oversee operations of internal business units as assigned, including the supervision of ...

The Atlas Group

Executive Admin

Phoenix, AZ · On-site

This position supports daily site operations by coordinating administrative activities, maintaining records, assisting leadership and employees, and ensuring effective communication between the ...

The Atlas Group

Executive Admin

Phoenix, AZ · On-site

Phoenix Operations Job Title: Administrative Assistant Division: VIT (Atlas Phoenix) Department: Reports To: FLSA Status: Non-Exempt Position Summary The Administrative Assistant provides ...

Pascua Yaqui Tribe

Executive Assistant

Tucson, AZ

$44K/yr

Job Summary Reporting to the Tribal Administrator, the Executive Assistant fosters a professional ... Oversees front office operations and reception protocols, ensuring engagement with internal and ...

HireITPeople

Office Administrator/Receptionist

Tempe, AZ · On-site

$18 - $20/hr

Oversee day-to-day office operations to ensure efficiency. Manage office supplies and inventory ... Maintain and update calendars for executives or team members. Coordinate travel arrangements and ...

LHH US

Executive Assistant

Chandler, AZ · On-site

$42 - $45/hr

Administer and track client-related financial tools (e.g., controlled-use credit cards), including ... Provide general administrative and operational support as needed to ensure business continuity ...

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Executive Operations Administrator information

What does an executive operations administrator do?

An Executive Operations Administrator supports senior leadership by managing daily operations, coordinating schedules, and handling communications. They often oversee administrative staff, facilitate meetings, and ensure that executive projects run smoothly. Additionally, they may manage budgets, prepare reports, and act as a liaison between executives and other departments. Their role is crucial in helping executives focus on strategic priorities by taking care of organizational and operational details.

What are the key skills and qualifications needed to thrive as an executive operations administrator?

To thrive as an Executive Operations Administrator, you need strong organizational skills, attention to detail, and experience in office management, typically supported by a bachelor's degree in business administration or a related field. Proficiency in office productivity software (such as Microsoft Office Suite), scheduling tools, and project management systems is commonly required. Exceptional communication, discretion, and problem-solving abilities are vital soft skills for managing executive schedules and sensitive information. These skills are crucial for ensuring efficient executive support, maintaining operational flow, and enabling leaders to focus on strategic priorities.

How does an executive operations administrator typically collaborate with executive leadership and other departments?

An Executive Operations Administrator works closely with executive leadership to streamline daily operations, manage schedules, and facilitate effective communication across departments. This role often involves coordinating meetings, preparing reports, and acting as a liaison between executives and other teams to ensure organizational priorities are met. Collaboration skills are key, as you’ll regularly interact with department heads, external partners, and staff to support initiatives and address operational challenges. This collaborative environment provides valuable exposure to high-level decision-making and can open doors to further career advancement in operations or executive support roles.

What is the difference between Executive Operations Administrator vs Administrative Coordinator?

AspectExecutive Operations AdministratorAdministrative Coordinator
CredentialsTypically requires a bachelor's degree, relevant certifications (e.g., project management)Usually requires a high school diploma or associate degree, some certifications optional
Work EnvironmentCorporate offices, executive teams, fast-paced settingsOffice settings, supporting teams or departments
Employer & Industry UsageUsed in corporate, finance, tech industries for supporting executivesCommon across various industries for general administrative support
Search & Comparison IntentOften compared for roles supporting high-level operations and executive teamsCompared for general administrative support roles

The Executive Operations Administrator and Administrative Coordinator roles share similarities in supporting organizational functions. However, the Executive Operations Administrator typically handles more strategic tasks, works closely with senior leadership, and requires higher credentials. The Administrative Coordinator focuses on routine administrative duties supporting teams or departments. Understanding these differences helps job seekers identify roles aligned with their skills and career goals.

What are popular job titles related to Executive Operations Administrator jobs in Arizona?

For Executive Operations Administrator jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Executive Operations Administrator jobs in Arizona look for?

The top searched job categories for Executive Operations Administrator jobs in Arizona are:

What cities in Arizona are hiring for Executive Operations Administrator jobs?

Cities in Arizona with the most Executive Operations Administrator job openings:

Executive Operations Administrator jobs near you
Infographic showing various Executive Operations Administrator job openings in Arizona as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Executive Administrator

Vote

Phoenix, AZ • On-site

Full-time

Re-posted 8 days ago

Job description

Vote.Online, a new 501(c)(3) non-profit, nonpartisan voter engagement organization. Our mission is to register voters, provide simple and clear online voting information, and ensure more Americans cast their ballots nationwide.
JOB DESCRIPTION: Vote.Online is seeking a detail-oriented Executive Administrator to support the Executive team with a wide range of administrative and operational tasks. This role plays a key part in keeping internal processes running smoothly and ensuring effective communication across teams and external partners. Responsibilities include handling invoices, coordinating schedules, maintaining office supplies, and supporting day-to-day administrative needs. This is an entry-level position with strong growth potential for candidates interested in organizational operations and leadership support.
PRIMARY RESPONSIBILITIES:
The primary responsibilities include, but are not limited to the following:
  • Maintain and update data across internal systems, including Google Sheets
  • Process, track, and ensure timely payment of invoices
  • Coordinate scheduling and respond to internal and external communications
  • Build and maintain professional relationships with aligned organizations
  • Oversee organization and upkeep of the Vote Online Airtable database
  • Manage and organize files within Google Drive
  • Support general administrative and operational needs of the Executive team

MINIMUM QUALIFICATIONS:
  • 1-2 years of experience in an administrative, research, or support role
  • Strong written and verbal communication skills, with an emphasis on clarity and professionalism
  • Proficiency with Google Workspace, including Docs and Sheets
  • Highly organized with the ability to manage tasks, timelines, and information efficiently
  • Demonstrates reliability, accountability, and a consistent follow-through on responsibilities
  • Able to work independently, take initiative, and manage priorities without constant oversight
  • Detail-oriented with a strong sense of ownership over assigned work
  • Dependable, responsive, and able to meet deadlines in a timely manner

"WOW!" SKILLS:
  • Past Executive Assistance experience
  • Past/present involvement in civic engagement

All applicants will be subject to a background check and would be required to sign an NDA for employment.

Apply