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Executive Operations Administrator Jobs in Arizona

University of Arizona

Executive Assistant

Tucson, AZ · On-site

... Admin Svcs Department Website Link AZPM Location Tucson Campus Address Tucson, AZ USA Position Highlights The Executive Assistant provides specialized administrative, operational, and project support ...

@Vote

Executive Administrator

Phoenix, AZ · On-site

Vote.Online is seeking a detail-oriented Executive Administrator to support the Executive team with a wide range of administrative and operational tasks. This role plays a key part in keeping ...

@Vote

Executive Administrator

Phoenix, AZ · On-site

Vote.Online is seeking a detail-oriented Executive Administrator to support the Executive team with a wide range of administrative and operational tasks. This role plays a key part in keeping ...

LifeTree Inc.

Be Seen First

IT Operations and Infrastructure Administrator

Phoenix, AZ · On-site

$70K - $75K/yr

... & Infrastructure Administrator to lead and support the modernization of our organization ... This individual must be comfortable working directly with executive leadership, managing sensitive ...

The State of Arizona

Deputy Administrator

Phoenix, AZ · On-site +1

$160K - $225K/yr

Executive/Management PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM The mission of Public Safety ... Manage and oversee operations of internal business units as assigned, including the supervision of ...

The Atlas Group

Executive Admin

Phoenix, AZ

Phoenix Operations Job Title: Administrative Assistant Division: VIT (Atlas Phoenix) Department: Reports To: FLSA Status: Non-Exempt Position Summary The Administrative Assistant provides ...

The Atlas Group

Executive Admin

Phoenix, AZ · On-site

This position supports daily site operations by coordinating administrative activities, maintaining records, assisting leadership and employees, and ensuring effective communication between the ...

BC Forward

Observability Operations Engineer

Phoenix, AZ · On-site

$50 - $60/hr

Administer Splunk Enterprise, Universal Forwarders, Indexers, Search Heads, Cluster Manager, Deployment Server, and Splunk ITSI. Develop dashboards, alerts, reports, and executive operational metrics.

NucleusTeq

Office Administrator

Phoenix, AZ · Hybrid

$17.75 - $24.50/hr

In this role, you will oversee daily office operations, ensuring a well-coordinated, efficient, and ... to CEO: Schedule meetings, appointments, and travel; handle internal communications and ...

HireITPeople

Office Administrator/Receptionist

Tempe, AZ · On-site

$18 - $20/hr

Oversee day-to-day office operations to ensure efficiency. Manage office supplies and inventory ... Maintain and update calendars for executives or team members. Coordinate travel arrangements and ...

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Executive Operations Administrator information

What is the difference between Executive Operations Administrator vs Administrative Coordinator?

AspectExecutive Operations AdministratorAdministrative Coordinator
CredentialsTypically requires a bachelor's degree, relevant certifications (e.g., project management)Usually requires a high school diploma or associate degree, some certifications optional
Work EnvironmentCorporate offices, executive teams, fast-paced settingsOffice settings, supporting teams or departments
Employer & Industry UsageUsed in corporate, finance, tech industries for supporting executivesCommon across various industries for general administrative support
Search & Comparison IntentOften compared for roles supporting high-level operations and executive teamsCompared for general administrative support roles

The Executive Operations Administrator and Administrative Coordinator roles share similarities in supporting organizational functions. However, the Executive Operations Administrator typically handles more strategic tasks, works closely with senior leadership, and requires higher credentials. The Administrative Coordinator focuses on routine administrative duties supporting teams or departments. Understanding these differences helps job seekers identify roles aligned with their skills and career goals.

What does an executive operations administrator do?

An Executive Operations Administrator supports senior leadership by managing daily operations, coordinating schedules, and handling communications. They often oversee administrative staff, facilitate meetings, and ensure that executive projects run smoothly. Additionally, they may manage budgets, prepare reports, and act as a liaison between executives and other departments. Their role is crucial in helping executives focus on strategic priorities by taking care of organizational and operational details.

How does an executive operations administrator typically collaborate with executive leadership and other departments?

An Executive Operations Administrator works closely with executive leadership to streamline daily operations, manage schedules, and facilitate effective communication across departments. This role often involves coordinating meetings, preparing reports, and acting as a liaison between executives and other teams to ensure organizational priorities are met. Collaboration skills are key, as you’ll regularly interact with department heads, external partners, and staff to support initiatives and address operational challenges. This collaborative environment provides valuable exposure to high-level decision-making and can open doors to further career advancement in operations or executive support roles.

What are the key skills and qualifications needed to thrive as an executive operations administrator?

To thrive as an Executive Operations Administrator, you need strong organizational skills, attention to detail, and experience in office management, typically supported by a bachelor's degree in business administration or a related field. Proficiency in office productivity software (such as Microsoft Office Suite), scheduling tools, and project management systems is commonly required. Exceptional communication, discretion, and problem-solving abilities are vital soft skills for managing executive schedules and sensitive information. These skills are crucial for ensuring efficient executive support, maintaining operational flow, and enabling leaders to focus on strategic priorities.
What are popular job titles related to Executive Operations Administrator jobs in Arizona? For Executive Operations Administrator jobs in Arizona, the most frequently searched job titles are:
What job categories do people searching Executive Operations Administrator jobs in Arizona look for? The top searched job categories for Executive Operations Administrator jobs in Arizona are:
What cities in Arizona are hiring for Executive Operations Administrator jobs? Cities in Arizona with the most Executive Operations Administrator job openings:
Executive Operations Administrator jobs near you
Infographic showing various Executive Operations Administrator job openings in Arizona as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Executive Assistant

University of Arizona

Tucson, AZ • On-site

Full-time

Medical, Dental, Vision, Life, PTO

Posted 19 days ago

University Of Arizona rating

7.2

Company rating: 7.2 out of 10

Based on 67 frontline employees who took The Breakroom Quiz

382nd of 617 rated colleges and universities

Job description

Executive Assistant
Posting Number
req26595
Department
AZ Public Media Admin Svcs
Department Website Link
AZPM
Location
Tucson Campus
Address
Tucson, AZ USA
Position Highlights
The Executive Assistant provides specialized administrative, operational, and project support to the Chief Executive Officer (CEO) and Executive Leadership Team. This position manages executive operations, coordinates strategic initiatives, facilitates executive communications, and ensures the efficient operation of the Office of the CEO.
The Executive Assistant also serves as the primary administrative liaison to AZPM's Community Advisory Board (CAB), supporting board governance, communications, and community engagement activities. Additionally, the position maintains records and coordinates selected regulatory and licensing processes that support AZPM's broadcast operations in collaboration with responsible university and external partners.
This highly visible position requires exceptional judgment, discretion, initiative, and organizational skills, with the ability to manage multiple priorities under moderate guidance while maintaining the highest level of professionalism and confidentiality.
Visa sponsorship is not available for this position.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities
Executive Leadership Support:
  • Provide executive-level administrative support to the CEO and Executive Leadership Team.
  • Manage complex executive calendars, scheduling meetings, travel, speaking engagements, and special events while balancing competing priorities.
  • Coordinate travel authorizations, itineraries, expense reimbursements, purchasing requests, and related administrative transactions.
  • Prepare executive correspondence, presentations, briefing materials, reports, agendas, and meeting documentation.
  • Draft and edit correspondence on behalf of executive leadership, including communications with donors, community leaders, university officials, and public media partners.
  • Track executive priorities, action items, and strategic initiatives to ensure timely follow-up and completion.
  • Support executive recruitment activities, including interview scheduling and candidate logistics.

Executive Office Operations:
  • Coordinate Executive Leadership Team meetings, retreats, and strategic planning sessions.
  • Prepare agendas, record meeting minutes, distribute action items, and monitor progress.
  • Maintain confidential executive files, records, and correspondence.
  • Coordinate executive visits involving donors, elected officials, University leadership, community partners, and media organizations.
  • Assist in planning organizational events, donor receptions, ceremonies, and executive functions.
  • Maintain administrative systems and office procedures that support executive operations and recommend process efficiencies.

Community Advisory Board Administration:
  • Serve as the administrative liaison to AZPM's Community Advisory Board by:
  • Coordinating board and committee meetings, including scheduling, logistics, agendas, meeting materials, minutes, and follow-up.
  • Supporting the CEO and CAB Chair in developing work plans and meeting agendas.
  • Maintaining board records, bylaws, membership rosters, attendance records, and committee assignments.
  • Coordinating board member recruitment, onboarding, orientation, and recognition activities.
  • Managing communications between board members and AZPM leadership.
  • Supporting strategic planning, volunteer engagement, and community outreach initiatives.
  • Maintain required board documentation and coordinate administrative processes in accordance with applicable FCC, Arizona Board of Regents, University of Arizona, and organizational requirements; clarify requirements with responsible offices when needed.

Communications and Administrative Services:
  • Draft, edit, and proofread executive, donor, member, foundation, and organizational communications.
  • Respond to executive office inquiries and maintain executive contact databases.
  • Coordinate document routing, approvals, signatures, and confidential records management.
  • Coordinate special projects and organizational initiatives assigned by executive leadership and provide status reporting.
  • Provide work guidance and mentorship to assigned student workers or administrative support staff; coordinate administrative coverage as needed at the direction of leadership.

Regulatory and Corporate Administration:
  • Maintain FCC-required public inspection files for all broadcast properties and respond to related public inquiries within established procedures.
  • Coordinate FCC licensing documentation, ownership reports, and regulatory filings in collaboration with the Arizona Board of Regents and university officials.
  • Maintain intellectual property and agreement records, including invention disclosures, original content licensing, retransmission agreements, content distribution contracts, and related documentation; track deadlines and route materials for review and approval.

Knowledge, Skills, and Abilities:
  • Exceptional organizational and time-management skills.
  • Ability to anticipate executive needs and work proactively with minimal supervision.
  • Excellent writing, editing, and proofreading abilities.
  • Strong project management and coordination skills.
  • Ability to manage multiple priorities in a dynamic environment.
  • Outstanding interpersonal skills with the ability to build productive relationships across diverse constituencies.
  • Demonstrated discretion, diplomacy, professionalism, and sound judgment.
  • Ability to work independently while collaborating effectively across departments.
  • Excellent written, verbal, and interpersonal communication skills.
  • Proficiency with Microsoft Office, PowerPoint and/or Keynote, Google Workspace, and virtual collaboration platforms.
  • Strong organizational, project management, and problem-solving skills.
  • Ability to exercise sound judgment and maintain strict confidentiality.
  • Knowledge of board governance practices.
  • Familiarity with public media programs, FCC regulations, licensing, or regulatory compliance.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications
  • Bachelor's degree or equivalent advanced learning attained through professional level experience required.
  • Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications
  • Experience in higher education, nonprofit organizations, public media, or broadcasting.
  • Experience supporting executive leadership teams.
  • Experience coordinating community engagement and donor relations activities.
  • Demonstrated experience managing complex executive calendars, travel, and confidential communications.
  • Experience supporting governing boards, advisory boards, or executive committees.

FLSA
Non-Exempt
Full Time/Part Time
Full Time
Number of Hours Worked per Week
40
Job FTE
1.0
Work Calendar
Fiscal
Job Category
Organizational Administration
Benefits Eligible
Yes - Full Benefits
Rate of Pay
$28.56 - $35.70
Compensation Type
hourly rate
Grade
8
Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
PC2
Job Family
Administrative Support
Job Function
Organizational Administration
Type of criminal background check required:
Name-based criminal background check (non-security sensitive)
Number of Vacancies
1
Target Hire Date
8/31/2026
Expected End Date
Contact Information for Candidates
Gene Robinson,
grobinson@azpm.org
Open Date
7/23/2026
Open Until Filled
Yes
Documents Needed to Apply
Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

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