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Executive Operations Administrator Jobs in Arizona

LHH US

Executive Assistant

Chandler, AZ · On-site

$42 - $45/hr

Administer and track client-related financial tools (e.g., controlled-use credit cards), including ... Provide general administrative and operational support as needed to ensure business continuity ...

LHH US

Executive Assistant

Phoenix, AZ

$30 - $40/hr

This position will serve as a key partner to senior leadership, helping manage daily operations ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

LHH US

Executive Assistant

Phoenix, AZ · On-site

$30 - $40/hr

This position will serve as a key partner to senior leadership, helping manage daily operations ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

Arizona Department of Administration

$51K - $62K/yr

... operational policies. • Executive Administration: Serves as the primary contact for high-level administrators, manages complex calendars, coordinates telecommute schedules, and compiles ...

Rocket Lab Corporation

Office Administrator

Tucson, AZ · On-site

$17 - $23.50/hr

OFFICE ADMINISTRATOR Rocket Lab's Optical Systems division solves mission-critical space domain and ... day operations of a dynamic engineering office while partnering with the Executive Assistant ...

Rocket Lab Corporation

Office Administrator

Tucson, AZ · On-site

$17 - $23.50/hr

OFFICE ADMINISTRATOR Rocket Lab's Optical Systems division solves mission-critical space domain and ... day operations of a dynamic engineering office while partnering with the Executive Assistant ...

Rocket Lab Corporation

Office Administrator

Tucson, AZ · On-site

$17 - $23.50/hr

OFFICE ADMINISTRATOR Rocket Lab's Optical Systems division solves mission-critical space domain and ... day operations of a dynamic engineering office while partnering with the Executive Assistant ...

Pascua Yaqui Tribe, AZ

Executive Assistant

Tucson, AZ · On-site

$44K/yr

... to the Tribal Administrator, the Executive Assistant fosters a professional and welcoming ... Oversees front office operations and reception protocols, ensuring engagement with internal and ...

Heightschurch

Executive Admin Team Lead

Prescott, AZ · On-site

$50 - $70/hr

This role plays a critical part in strengthening the church's operational capacity by transitioning ... This role is ideal for a highly capable, spiritually grounded administrator who is ready to offer ...

Nucleusteq

Office Administrator at Phoenix, AZ

Phoenix, AZ · On-site

$17.75 - $24.50/hr

In this role, you will oversee daily office operations, ensuring a well-coordinated, efficient, and ... to CEO: Schedule meetings, appointments, and travel; handle internal communications and ...

NucleusTeq

Office Administrator at Phoenix, AZ

Phoenix, AZ · Hybrid

$17.75 - $24.50/hr

In this role, you will oversee daily office operations, ensuring a well-coordinated, efficient, and ... Administrative Support to CEO: Schedule meetings, appointments, and travel; handle internal ...

AHG MASTER

Executive Director

Phoenix, AZ · On-site

In addition to operational management, the Facility Executive Director is tasked with fostering a ... Organize and maintain an Administrator On - Call rotation for 24/7 management oversight. * Lead ...

New

The State of Arizona

EXECUTIVE DIRECTOR

Phoenix, AZ

$70K - $143K/yr

Direct the operations of the Board's office which oversees the regulation of approximately 11,300 ... administer discipline, conduct performance evaluations and hire and train employees Oversee and ...

LHH US

Executive Assistant

Phoenix, AZ · On-site

$70K - $85K/yr

... operations, and executive partnership: -Be the right hand to leadership -Keep priorities aligned ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

LHH US

Sr. Executive Assistant

Phoenix, AZ

$85K - $95K/yr

... operations. * Coordinate complex calendars, schedule meetings, and resolve scheduling conflicts ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

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Executive Operations Administrator information

What does an executive operations administrator do?

An Executive Operations Administrator supports senior leadership by managing daily operations, coordinating schedules, and handling communications. They often oversee administrative staff, facilitate meetings, and ensure that executive projects run smoothly. Additionally, they may manage budgets, prepare reports, and act as a liaison between executives and other departments. Their role is crucial in helping executives focus on strategic priorities by taking care of organizational and operational details.

What are the key skills and qualifications needed to thrive as an executive operations administrator?

To thrive as an Executive Operations Administrator, you need strong organizational skills, attention to detail, and experience in office management, typically supported by a bachelor's degree in business administration or a related field. Proficiency in office productivity software (such as Microsoft Office Suite), scheduling tools, and project management systems is commonly required. Exceptional communication, discretion, and problem-solving abilities are vital soft skills for managing executive schedules and sensitive information. These skills are crucial for ensuring efficient executive support, maintaining operational flow, and enabling leaders to focus on strategic priorities.

How does an executive operations administrator typically collaborate with executive leadership and other departments?

An Executive Operations Administrator works closely with executive leadership to streamline daily operations, manage schedules, and facilitate effective communication across departments. This role often involves coordinating meetings, preparing reports, and acting as a liaison between executives and other teams to ensure organizational priorities are met. Collaboration skills are key, as you’ll regularly interact with department heads, external partners, and staff to support initiatives and address operational challenges. This collaborative environment provides valuable exposure to high-level decision-making and can open doors to further career advancement in operations or executive support roles.

What is the difference between Executive Operations Administrator vs Administrative Coordinator?

AspectExecutive Operations AdministratorAdministrative Coordinator
CredentialsTypically requires a bachelor's degree, relevant certifications (e.g., project management)Usually requires a high school diploma or associate degree, some certifications optional
Work EnvironmentCorporate offices, executive teams, fast-paced settingsOffice settings, supporting teams or departments
Employer & Industry UsageUsed in corporate, finance, tech industries for supporting executivesCommon across various industries for general administrative support
Search & Comparison IntentOften compared for roles supporting high-level operations and executive teamsCompared for general administrative support roles

The Executive Operations Administrator and Administrative Coordinator roles share similarities in supporting organizational functions. However, the Executive Operations Administrator typically handles more strategic tasks, works closely with senior leadership, and requires higher credentials. The Administrative Coordinator focuses on routine administrative duties supporting teams or departments. Understanding these differences helps job seekers identify roles aligned with their skills and career goals.

What are popular job titles related to Executive Operations Administrator jobs in Arizona?

For Executive Operations Administrator jobs in Arizona, the most frequently searched job titles are:

What job categories do people searching Executive Operations Administrator jobs in Arizona look for?

The top searched job categories for Executive Operations Administrator jobs in Arizona are:

What cities in Arizona are hiring for Executive Operations Administrator jobs?

Cities in Arizona with the most Executive Operations Administrator job openings:

Executive Operations Administrator jobs near you
Infographic showing various Executive Operations Administrator job openings in Arizona as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Executive Assistant

LHH US

Chandler, AZ • On-site

$42 - $45/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 28 days ago

Job description

Executive Assistant
Position Overview: LHH Recruiting is seeking a highly organized and detail-oriented Executive Assistant to support the VP and assist with day-to-day administrative and operational functions with our client in Chandler, AZ. This role is ideal for someone who thrives in a fast-paced environment, is proactive, and can manage multiple priorities while maintaining a high level of professionalism and discretion.
Key Responsibilities:
  • Manage and prioritize the VP's communications, including reviewing daily voicemails, preparing transcripts, and ensuring timely follow-up within 24 hours
  • Answer, screen, and direct incoming calls while maintaining a professional and welcoming front-office presence
  • Maintain and coordinate the VP's calendar, scheduling both internal and external appointments while balancing priorities
  • Track and reconcile expense reports for the VP and staff, including matching receipts and credit card transactions to statements
  • Support accounts payable processes using QuickBooks
  • Coordinate and arrange quarterly meetings and events
  • Organize weekly catering for multiple office locations, along with planning larger monthly, quarterly, and holiday events
  • Order and manage office supplies, snacks, and beverages for multiple offices
  • Oversee equipment logistics for field operations, including tracking, deployment, and monitoring alerts for specialized equipment
  • Administer and track client-related financial tools (e.g., controlled-use credit cards), including monitoring notifications and expiration timelines
  • Provide general administrative and operational support as needed to ensure business continuity
Qualifications:
  • 3+ years of Executive Assistant or senior administrative experience supporting leadership at a VP level.
  • Strong organizational skills with the ability to manage multiple priorities and deadlines
  • Excellent verbal and written communication skills
  • High level of professionalism, discretion, and attention to detail
  • Proficiency with Microsoft Office Suite
  • Ability to work independently and proactively solve problems
Pay Details: $42.00 to $45.00 per hour
Search managed by: Chris Collins
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance
Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
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About LHH

Sourced by ZipRecruiter

LHH Recruitment Solutions is a division of the Adecco Group, the world's leading HR Solutions provider and the 7th best workplace in the world. We are an industry leader in temporary and permanent recruitment within accounting and finance. We work with premier clients, from small businesses to Global Fortune 500 companies, and we know that every opening is more than a job, and that every candidate is more than a resume. We work closely with candidates to understand their needs and apply our industry expertise to make matches for clients that drive business results. Our ability to dynamically balance your needs with the right Solutions gives clients and candidates the right fit to succeed. We are an evolving organization and take pride in a culture of trust, where we celebrate diversity, equality and inclusion. We always put our people first, drive a growth mindset and foster a collective spirit. We understand that talent and potential come from every section of society, regardless of gender, race, age, or physical ability. At the Adecco Group, we are committed to making the future work for everyone!

Industry

Human resource programs administration

Company size

10,000+ Employees

Headquarters location

Jacksonville, FL, US

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