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Executive Operations Administrator Jobs in Kentucky

Travere Therapeutics

$246 - $332/hr

Department & Location Department: 106100 R&D Admin Location: San Diego, USA- Remote Position ... Governance & Executive Operations * Lead the R&D Leadership Team operating model and governance ...

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CommuniCare Health

$90 - $120/hr

## Executive Director / Nursing Home Administrator (LNHA)Applylocations: Dixon Healthcare Centertime ... Strong management and operation skills.* Strong math/budgetary skills.* Excellent written and ...

Ishe

$140 - $190/hr

Serve as operational owner and primary administrator of CHN's Care Management Platform. * Serve as ... Partner with executive leadership to support business development, payer strategy, care ...

Cim

$150 - $230/hr

Serve as operational owner and primary administrator of CHN's Care Management Platform. * Serve as ... Partner with executive leadership to support business development, payer strategy, care ...

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Executive Operations Administrator information

What does an executive operations administrator do?

An Executive Operations Administrator supports senior leadership by managing daily operations, coordinating schedules, and handling communications. They often oversee administrative staff, facilitate meetings, and ensure that executive projects run smoothly. Additionally, they may manage budgets, prepare reports, and act as a liaison between executives and other departments. Their role is crucial in helping executives focus on strategic priorities by taking care of organizational and operational details.

What are the key skills and qualifications needed to thrive as an executive operations administrator?

To thrive as an Executive Operations Administrator, you need strong organizational skills, attention to detail, and experience in office management, typically supported by a bachelor's degree in business administration or a related field. Proficiency in office productivity software (such as Microsoft Office Suite), scheduling tools, and project management systems is commonly required. Exceptional communication, discretion, and problem-solving abilities are vital soft skills for managing executive schedules and sensitive information. These skills are crucial for ensuring efficient executive support, maintaining operational flow, and enabling leaders to focus on strategic priorities.

How does an executive operations administrator typically collaborate with executive leadership and other departments?

An Executive Operations Administrator works closely with executive leadership to streamline daily operations, manage schedules, and facilitate effective communication across departments. This role often involves coordinating meetings, preparing reports, and acting as a liaison between executives and other teams to ensure organizational priorities are met. Collaboration skills are key, as you’ll regularly interact with department heads, external partners, and staff to support initiatives and address operational challenges. This collaborative environment provides valuable exposure to high-level decision-making and can open doors to further career advancement in operations or executive support roles.

What is the difference between Executive Operations Administrator vs Administrative Coordinator?

AspectExecutive Operations AdministratorAdministrative Coordinator
CredentialsTypically requires a bachelor's degree, relevant certifications (e.g., project management)Usually requires a high school diploma or associate degree, some certifications optional
Work EnvironmentCorporate offices, executive teams, fast-paced settingsOffice settings, supporting teams or departments
Employer & Industry UsageUsed in corporate, finance, tech industries for supporting executivesCommon across various industries for general administrative support
Search & Comparison IntentOften compared for roles supporting high-level operations and executive teamsCompared for general administrative support roles

The Executive Operations Administrator and Administrative Coordinator roles share similarities in supporting organizational functions. However, the Executive Operations Administrator typically handles more strategic tasks, works closely with senior leadership, and requires higher credentials. The Administrative Coordinator focuses on routine administrative duties supporting teams or departments. Understanding these differences helps job seekers identify roles aligned with their skills and career goals.

What are popular job titles related to Executive Operations Administrator jobs in Kentucky?

For Executive Operations Administrator jobs in Kentucky, the most frequently searched job titles are:

What job categories do people searching Executive Operations Administrator jobs in Kentucky look for?

The top searched job categories for Executive Operations Administrator jobs in Kentucky are:

What cities in Kentucky are hiring for Executive Operations Administrator jobs?

Cities in Kentucky with the most Executive Operations Administrator job openings:

Executive Operations Administrator jobs near you

Operations Assistant

American Saddlebred Horse & Breeders Association

Lexington, KY • On-site

Full-time

Posted 12 days ago

Job description

The Operations Assistant, provides comprehensive administrative and operational support across the organization. This role serves as the central point of coordination for office operations, correspondence, records management, and governance support.  

Success in this position requires strong organizational ability, professional written communication, and the capacity to manage competing priorities in support of the Executive Director and the broader staff. 
Essential Functions of the Job:

  • Monitor and respond to the organization’s email accounts and phone lines. 
  • Respond directly to routine inquiries and route all other correspondence to the appropriate staff member, ensuring inquiries are addressed within established response times. 
  • Answer incoming calls professionally and directing callers to the appropriate staff member or department. 
  • Attend meetings and prepare accurate, complete minutes for review and approval. 
  • Support Executive Director with assembling Board packets.
  • Open, sort, and process all incoming mail, routing items to the appropriate staff member and handling time-sensitive materials promptly. 
  • Coordinate outgoing mail, including special handling and shipping logistics for time-sensitive materials. 
  • Handle general office operations including inventory of supplies, maintaining office equipment, and vendor coordination. 
  • Support with administrative needs of staff, including copying, scanning, preparing meeting materials, and document formatting. 
Qualifications:
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
  • Excellent organizational and time management skills, with the ability to manage competing priorities and meet recurring deadlines.
  • Strong communication skills, both verbal and written, with a professional and polished writing style.
  • Detail-oriented with a demonstrated commitment to accuracy.
  • Ability to exercise sound judgment and maintain strict confidentiality.
  • Ability to work both independently and as part of a team.
  • Prior experience in administrative or office management roles preferred.

Additional Requirements:

  • Must be able to lift up to 25 pounds for filing, shipping, or office supply management. 
  • Must be able to sit or stand for extended periods of time. 
  • Travel required for offsite horse shows, meetings and events. 
  • Ability to work evenings or weekends as needed, including for Horse Shows, Conventions, Donor Events, Committee, Council, and Board meetings. 

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Employment with the American Saddlebred Horse & Breeders Association is at-will and may be terminated by either the employee or the Association at any time, with or without cause or notice. 

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