Executive Administrator Jobs in Raleigh, NC (NOW HIRING)

Job Overview:

The Executive and Equity Compensation Manager serves as a key subject matter expert responsible for the administration, governance, analysis, and ongoing support of the Company's executive and equity compensation programs. This role partners closely with Human Resources, Legal, Finance, Payroll, Tax, Treasury, senior leadership, and external service providers to ensure executive and equity compensation programs are administered effectively, remain compliant with applicable regulations, and align with the Company's compensation philosophy and business objectives.

Key responsibilities include analyzing and modeling executive compensation programs; developing recommendations and materials to support senior leadership, Board of Directors, and Management Development and Compensation Committee decision-making; overseeing the end-to-end administration of equity compensation programs and related processes; supporting executive and equity compensation communications; maintaining the integrity of compensation and equity data and records; managing relationships with external vendors and advisors; and supporting regulatory, governance, compliance, and disclosure requirements related to executive and equity compensation programs.

Summary of Responsibilities:

• Support the design, analysis, modeling, and evaluation of executive compensation programs.
• Serve as the primary administrator for equity compensation programs, managing the end-to-end lifecycle of equity awards, including grant processing, vesting events, distributions, terminations, corporate actions, participant transactions, and related reporting and compliance activities.
• Develop and deliver executive and equity compensation communications, training, and educational materials, and respond to participant inquiries regarding compensation programs and equity plans.
• Maintain the integrity, accuracy, and completeness of employee and equity data within company and stock administration systems, including reconciling and monitoring equity share pool balances in partnership with Accounting, Treasury, and Payroll.
• Collaborate with cross-functional stakeholders, including Payroll, Legal, Finance, Tax, and HR, on executive or equity compensation matters.
• Lead cross-functional projects supporting enhancements to equity administration, executive compensation programs, reporting capabilities, and governance processes.
• Prepare reports, analyses, presentations, and other materials for internal stakeholders, senior leadership, the Board of Directors, and the Management Development and Compensation Committee, and respond to ad hoc, audit, and external requests.
• Manage the ongoing relationship with the Company's equity administration platform (Fidelity) and other external service providers.
• Support executive compensation governance and disclosure activities, including preparation of Section 16 filings (Forms 3, 4, and 5), executive compensation disclosures, and annual proxy statement materials.
• Support the development and maintenance of processes, controls, and compliance programs related to SOX requirements, internal controls, and insider trading governance, including blackout periods, pre-clearance requirements, and participant communications.
• Support compliance with US and international tax regulations related to equity compensation programs, coordinating with external advisors as needed.
• Identify opportunities to improve program effectiveness, operational efficiency, participant understanding, and compliance outcomes.
• Provide broader support for executive compensation programs, including executive offer development, compensation modeling, and annual executive compensation planning activities.
• Perform other duties and responsibilities as assigned.

Qualifications (Minimum Required):

• Education level: Bachelor's Degree.
• Experience administering a variety of equity compensation programs across multiple jurisdictions.
• Experience supporting executive compensation disclosures and regulatory filings, including proxy statement disclosures and Section 16 reporting.
• Working knowledge of U.S. and international tax considerations related to executive and equity compensation.
• Strong commitment to confidentiality, data privacy, and compliance, including GDPR requirements.
• Experience supporting processes, systems, and controls in a SOX-compliant environment.
• Demonstration of a high degree of accuracy and attention to detail
• Strong critical thinking and analytical skills
• Ability to interact with employees and executives at all levels.
• Strong knowledge of Microsoft Office, particularly Excel
• Excellent written and oral communication skills
• Fortrea may consider relevant and equivalent experience in lieu of educational requirements.

Experience (Minimum Required):

• 5+ years of relevant compensation experience including executive compensation and equity administration.

Preferred Qualifications Include:

• Certified Compensation Professional (CCP), preferred
• Certified Equity Professional (CEP) designation (Level 2 or 3), preferred.

Physical Demands / Work Environment:

Work Environment:

• Work is performed in an office environment with exposure to electrical office equipment.
• Occasional drives to site locations with occasional travel both domestic and international.

Physical Requirements:

• Frequently stationary for 6-8 hours per day.
• Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
• Occasional crouching, stooping, with frequent bending and twisting of upper body and neck.
• Ability to access and use a variety of computer software developed both in-house and off-the-shelf.
• Light to moderate lifting and carrying, or moving of objects, including luggage and laptop computer with a maximum lift of 15-20 lbs.
• Regular and consistent attendance.
• Varied hours may be required.

This is a hybrid role with the expectation to work within our Durham headquarters 3 days each week.

Pay Range: $105,000-$125,000 (The range does not include benefits, and if applicable, bonus, commission, or equity)

Benefits: All job offers will be based on a candidate's skills and prior relevant experience, applicable degrees/certifications, as well as internal equity and market data. Regular, full-time or part-time employees working 20 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(K), ESPP, Paid time off (PTO) or Flexible time off (FTO), and Company bonus where applicable. For more detailed information, please click here.

Application Deadline: August 15, 2026

Learn more about our EEO & Accommodations request here.