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Executive Administrator Jobs in Puerto Rico (NOW HIRING)

GM Sectec, Corp.

PR · On-site

$45K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Executive Assistant will provide high-level administrative support to a C-Level Executive at GM Sectec, including calendar management, travel coordination, meetings, communications, and other ...

GM Sectec, Corp.

PR · On-site

$45K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Executive Assistant will provide high-level administrative support to a C-Level Executive at GM Sectec, including calendar management, travel coordination, meetings, communications, and other ...

Invest Puerto Rico

PR · On-site

Overview The CRM Administrator is the technical steward and operational owner of Invest Puerto Rico ... or C-Suite executive in support of Invest Puerto Rico's mission and mandate. Required ...

Biosimilar Sciences PR LLC

PR · On-site

  • Medical

  • Dental

  • Vision

Executive Administrative Assistant Company: OcyonBio is a partnership development and manufacturing organization focused on advancing gene and cell therapies. OcyonBio provides dedicated autonomous ...

Teselta

Executive Administrative Assistant

San Juan, PR · On-site

Support for CEO: • Provide professional and personal scheduling for the CEO, managing agendas, emails, phone calls, and client interactions. • Coordinate complex scheduling and information flow ...

ExecutiveHome Search and Realty Services Inc

PR · On-site

$14 - $15/hr

Recibir las facturas y enviarlas a los administradores para su aprobación. Distribuir las copias ... Registrar los depósito en el registro diario ("daily") de Executive Homesearch and Reality ...

Residence Inn Isla Verde

Security Officer

Carolina, PR · On-site

$10.75 - $12.75/hr

With an executive team consisting of some of the industry's most experienced hotel management ... Administer First Aid/CPR as necessary. * Challenge suspicious persons. * Check safety hazards.

Residence Inn Isla Verde

Security Officer

Carolina, PR

$10.75 - $12.75/hr

With an executive team consisting of some of the industry's most experienced hotel management ... Administer First Aid/CPR as necessary. * Challenge suspicious persons. * Check safety hazards.

NeoMed Center Inc

PR · On-site

$24.69 - $26.07/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Reports concerns to the Center Administrator and/or Clinic Manager. * Completes and follows up on ... Minimum Education Master of Science in Nursing (MSN) with a specialization in Executive Nursing ...

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Executive Administrator information

What is an executive administrator?

An executive administrator is responsible for handling the daily administrative tasks for a group of executive professionals. Your job duties include creating statistical reports for the executives, overseeing the daily activities of the executive office area, and developing meeting agendas for executive briefings. The educational qualifications for this career include an associate degree, although some employers prefer a bachelor’s degree in business administration. You need to have strong organizational skills and have experience working in an administrative position.

What are the key skills and qualifications needed to thrive as an executive administrator, and why are they important?

To thrive as an Executive Administrator, you need strong organizational skills, attention to detail, and experience with office management, often supported by a degree in business administration or a related field. Proficiency in office software like Microsoft Office Suite, scheduling systems, and sometimes project management tools is essential. Excellent communication, discretion, and problem-solving abilities set top performers apart in this position. These skills ensure efficient executive support, smooth office operations, and effective management of sensitive information.

How does an executive administrator typically manage competing priorities and last-minute requests from leadership?

Executive Administrators often juggle multiple high-priority tasks and must respond quickly to shifting demands from executives. Strong organizational skills, proactive communication, and the ability to reprioritize work efficiently are essential. Many rely on digital tools for scheduling, task management, and collaboration to stay ahead of rapid changes, while maintaining a clear line of communication with leadership to ensure critical deadlines are met. Adapting to fast-paced environments and anticipating leaders’ needs are key to thriving in this role.

Is an executive administrator a high position?

An executive administrator is a professional responsible for supporting high-level executives by managing schedules, communications, and administrative tasks. While it is a key role within an organization, it is generally considered a mid-level position rather than a senior or executive leadership role.
More about Executive Administrator jobs

What are the most commonly searched types of Administrator jobs in Puerto Rico?

The most popular types of Administrator jobs in Puerto Rico are:

What are popular job titles related to Executive Administrator jobs in Puerto Rico?

For Executive Administrator jobs in Puerto Rico, the most frequently searched job titles are:

What job categories do people searching Executive Administrator jobs in Puerto Rico look for?

The top searched job categories for Executive Administrator jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Executive Administrator jobs?

Cities in Puerto Rico with the most Executive Administrator job openings:

What are popular job titles related to Executive Administrator jobs in PR?

For Executive Administrator jobs in PR, the most frequently searched job titles are:

Executive Administrator jobs near you
Infographic showing various Executive Administrator job openings in Puerto Rico as of August 2026, with employment types broken down into 1% Internship, 85% Full Time, 8% Part Time, 2% Temporary, and 4% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution.

Executive Assistant

GM Sectec, Corp.

PR • On-site

$45K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 7 days ago

Job description

Job Overview:

The Executive Assistant will provide high-level administrative support to a C-Level Executive at GM Sectec, including calendar management, travel coordination, meetings, communications, and other executive support functions.

The ideal candidate will demonstrate professionalism, discretion, confidentiality, initiative, and sound judgment, with the ability to anticipate needs, manage multiple priorities, and work independently. This role will also serve as a key liaison with employees, clients, vendors, and business partners.

Key Responsibilities:

  • Provide high-level administrative and executive support to a C-Level Executive.
  • Manage executive calendars, meetings, appointments, and priorities.
  • Coordinate business travel, including flights, accommodations, transportation, and itineraries.
  • Organize internal and external meetings, client visits, corporate events, and Executive Briefing Center (EBC) activities.
  • Support the planning and coordination of corporate events, executive meetings, sales kick-offs, and annual meetings.
  • Prepare presentations, reports, correspondence, meeting minutes, and other business documents.
  • Manage executive communications, expense reports, confidential files

Requirements and Skills:

  • Associate or Bachelor’s degree in Business Administration, Office Administration, or a related field preferred.
  • Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior-level executives.
  • Experience managing executive calendars, meetings, business travel, and corporate events.
  • Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and virtual meeting tools.
  • Excellent written and verbal communication skills in English and Spanish.
  • Strong organizational, time management, and multitasking skills.
  • High level of professionalism, discretion, and confidentiality.
  • Proactive, detail-oriented, and able to work independently, manage changing priorities, and meet deadlines.

We are an employer EEO/M/F/V/D.

Job Type: Full-time

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Vision insurance
  • Paid time off

Schedule:

  • 8 hour shift
  • Day shift

Work Location: In person


Monday through Friday, 9:00 a.m. to 6:00 p.m.