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Executive Secretary Jobs in Puerto Rico (NOW HIRING)

Acelero Learning

Floater

San Juan, PR · On-site

Are you a socially conscious, dedicated individual who is committed to building a better future for children, families, and their communities? If so, join us as we support early childhood education ...

Shine Early Learning

Floater

San Juan, PR

Are you a socially conscious, dedicated individual who is committed to building a better future for children, families, and their communities? If so, join us as we support early childhood education ...

NUC University

PR · On-site

$35K - $47K/yr

Se solicitan profesores(as) para impartir cursos en el área de Médico Secretarial con Facturación de Planes Médicos. Requisitos: * Bachillerato en Educación Comercial o en su lugar, Grado ...

NUC University

PR · On-site

$42K - $58K/yr

Se solicitan profesores(as) para impartir cursos en el área de Médico Secretarial con Facturación de Planes Médicos. Requisitos: * Bachillerato en Educación Comercial o en su lugar, Grado ...

US Department of the Treasury

Secretary (OA)

Bayamon, PR · On-site

$55K/yr

Preparing travel arrangements for executive/manager * Reviewing correspondence, reports and other documents for proper format, grammar, punctuation, and mathematical correctness and writing simple or ...

GM Sectec, Corp.

PR · On-site

$45K/yr

The Executive Assistant will provide high-level administrative support to a C-Level Executive at GM Sectec, including calendar management, travel coordination, meetings, communications, and other ...

New

GM Sectec, Corp.

PR · On-site

$45K/yr

The Executive Assistant will provide high-level administrative support to a C-Level Executive at GM Sectec, including calendar management, travel coordination, meetings, communications, and other ...

New

Biosimilar Sciences PR LLC

PR · On-site

Executive Administrative Assistant Company: OcyonBio is a partnership development and manufacturing organization focused on advancing gene and cell therapies. OcyonBio provides dedicated autonomous ...

Advantage Life Insurance

PR · On-site

Manage and prioritize executive calendars, exercising independent judgment to align schedules with strategic priorities. * Coordinate and oversee meeting logistics, including preparation of materials ...

LifeLink

Admin Assistant 1 PR

Guaynabo, PR · On-site

$14.75 - $20/hr

Performs administrative, secretarial and reception duties in support of all general staff ... Executive Director and Managers of all 'urgent' or high priority mail or faxes upon receipt.

Lifelink Foundation

Admin Assistant 1 PR

Guaynabo, PR

$14.75 - $20/hr

Performs administrative, secretarial and reception duties in support of all general staff ... Executive Director and Managers of all 'urgent' or high priority mail or faxes upon receipt.

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Executive Secretary information

How does an executive secretary typically collaborate with senior management and other departments?

An Executive Secretary works closely with senior management, often serving as the primary point of contact for internal and external communications. They coordinate meetings, prepare reports, and handle confidential information, ensuring executives' schedules run smoothly. Collaboration with other departments is common, as Executive Secretaries may help organize cross-functional projects, relay important updates, and facilitate workflow between teams. Strong organizational and interpersonal skills are essential to manage these interactions efficiently and maintain professionalism in high-pressure situations.

What is an executive secretary?

Executive Secretaries are administrative professionals who provide high-level support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings, handling correspondence, preparing reports, and maintaining confidential records. They play a key role in ensuring the efficiency of executive operations by coordinating communications and acting as a liaison between executives and other staff or external contacts. Executive Secretaries must possess strong organizational, communication, and problem-solving skills, as well as a high degree of discretion and professionalism.

What is the difference between Executive Secretary vs Administrative Assistant?

AspectExecutive SecretaryAdministrative Assistant
CredentialsHigh school diploma; some roles prefer post-secondary educationHigh school diploma; some roles may require post-secondary education
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, government, nonprofit sectors for supporting executivesCommon across industries for general administrative support
Primary ResponsibilitiesManaging schedules, handling correspondence, preparing reports for executivesManaging files, scheduling appointments, supporting teams

While both roles involve administrative support, an Executive Secretary primarily assists high-level executives with complex tasks and confidential matters, often requiring specialized skills. An Administrative Assistant provides broader support to teams or departments, handling general administrative duties. The roles overlap in skills like organization and communication but differ in scope and level of responsibility.

What are the key skills and qualifications needed to thrive as an executive secretary, and why are they important?

To thrive as an Executive Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, usually backed by a diploma or degree in business or office management. Familiarity with office software (like Microsoft Office Suite), calendar management tools, and sometimes shorthand or transcription systems is typically required. Strong communication, discretion, and the ability to multitask under pressure set outstanding Executive Secretaries apart. These skills are crucial for ensuring efficient office operations, supporting executives, and maintaining professionalism in high-stakes environments.
More about Executive Secretary jobs

What are the most commonly searched types of Secretary jobs in Puerto Rico?

The most popular types of Secretary jobs in Puerto Rico are:

What job categories do people searching Executive Secretary jobs in Puerto Rico look for?

The top searched job categories for Executive Secretary jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Executive Secretary jobs?

Cities in Puerto Rico with the most Executive Secretary job openings:

What are popular job titles related to Executive Secretary jobs in PR?

For Executive Secretary jobs in PR, the most frequently searched job titles are:

Executive Secretary jobs near you

Floater

Acelero Learning

San Juan, PR • On-site

Full-time

Retirement, PTO

Re-posted 2 days ago

Job description

Are you a socially conscious, dedicated individual who is committed to building a better future for children, families, and their communities? If so, join us as we support early childhood education programs across the country to create positive outcomes for the children and families served.

Floater

Esta oportunidad de empleo es para contratacion directa con nuestro socio - Boys and Girls de Puerto Rico.

Descripcion:

El/La Floater de HS o EHS trabajara en colaboracion con el maestro(a) para asegurar el funcionamiento exitoso de un salon de clases de ninos(as) de HS o EHS. Tambien trabaja con un equipo de asistentes de maestros(as) del salon de clases y miembros de la familia para implementar el plan de estudios para lograr resultados para los ninos(as) de todas las habilidades.

El/La Floater de HS o EHS sera evaluado en ultima instancia en funcion de una combinacion de habilidades, disposiciones y comportamientos, algunos de los cuales estan relacionados con el area de servicio especifica de este puesto y otros que representan las expectativas generales de todos los empleados.

Responsabilidades:

  • Utiliza el conocimiento de los principios del crecimiento y desarrollo infantil para trabajar con los ninos y comunicarse con las partes interesadas internas y externas.

  • Mantiene un plan de estudios y un entorno de aprendizaje centrados en el nino que fomenta la interaccion social positiva, la participacion activa en el aprendizaje y la automotivacion para promover el desarrollo en todos los dominios de los ninos de todas las capacidades.

  • Aborda los comportamientos desafiantes observando para determinar las posibles causas del comportamiento, implementando medidas preventivas, ensenando al nino nuevas habilidades sociales y de comunicacion y asociandose con las familias para apoyar al nino en el hogar.

  • Utiliza observaciones de ninos y notas anecdoticas para documentar el progreso de los ninos e individualizar el curriculo.

  • Realizar tareas como:

  • Coordinacion de comunicacion y servicios
  • Mantenimiento de registros e informes
  • Monitoreo continuo / Autoevaluacion
  • Planifica e implementa experiencias de aprendizaje que promuevan el desarrollo intelectual y fisico de los ninos, incluida la mejora de la preparacion de los ninos para la escuela mediante el desarrollo de su alfabetizacion y conciencia fonemica, impresa y aritmetica, su comprension y uso del lenguaje, su comprension y uso de conocimientos cada vez mas complejos. y vocabulario variado, su apreciacion por los libros y su capacidad para resolver problemas.
  • Establece y mantiene un entorno de aprendizaje seguro y saludable.
  • Apoya el desarrollo social y emocional de los ninos.
  • Fomenta la participacion de las familias de los ninos en un programa Head Start/ Early Head Start y apoyar el desarrollo de las relaciones entre los ninos y sus familias.
  • Participa en reuniones, eventos y capacitacion asignados segun sea necesario.

Requisitos:

  • CDA o inscrito para completar dentro de 2 anos; o tener un titulo en cualquier campo o estar inscrito en un programa que conduzca a dicho titulo.

  • Experiencia previa con ninos de 0 a 5 anos.

  • Se requiere un examen fisico y verificacion de antecedentes para este puesto.

Para aplicar a esta plaza pulse AQUI

La mision de Boys and Girls Club de Puerto Rico ofrecer un lugar seguro y creativo donde desarrollamos ninos, ninas y jovenes para que se conviertan en lideres que alcanzan sus metas academicas, personales y profesionales.http://bgcpr.org/

Patrono con igualdad de oportunidades de empleo, todos los solicitantes calificados recibiran consideracion para el empleo sin importar raza, color, religion, sexo, orientacion sexual, identidad de genero, origen nacional, discapacidad, o condicion de veterano protegido.

Why Acelero Learning or Shine Early Learning?
- Ability to make an impact in the lives of the children, families, and partners we serve
- Career growth and professional development opportunities
- Supportive working environment
- Average of 5 weeks of paid time off during 1st year of employment
- Comprehensive benefits, including 401K matching and 100% vesting program
We are an equal opportunity employer, committed to creating a diverse and healthy work place.

Still have questions about this role or our company? Submit an anonymous question by copying and pasting this link, https://forms.gle/8Wb1t1bQVZi2SfxQ9, into your browser.

Or feel free to contactrecruiting@acelero.net. Thank you for considering employment with us!

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