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Assistant Administrator Jobs in Puerto Rico (NOW HIRING)

General Investment LLC

PR · On-site

We are seeking a Building Administrator Assistant to support the daily operations and administration of building facilities. This role involves coordinating maintenance activities, managing ...

CERES

PR

$14 - $17/hr

Human Resources Administrator I Location: Puerto Rico Reports to: Human Resources Manager ... The company is expanding its efforts to assist in securing the power grid for the Island. Driven by ...

CERES

PR

$14 - $17/hr

Field and Warehouse Administrator Location: Puerto Rico Reports to: General Foreman Compensation ... The company is expanding its efforts to assist in securing the power grid for the Island. Driven by ...

My Wireless

HR Admin Support

San Juan, PR · On-site

$11 - $13/hr

Key Responsibilities HR Administrative Support * Assist with HR audits, reporting, and processes ... Process and administer wage garnishments , including child support orders, tax levies, and creditor ...

MY WIRELESS

HR Admin Support

San Juan, PR · On-site

$11 - $13/hr

Key Responsibilities HR Administrative Support * Assist with HR audits, reporting, and processes ... Process and administer wage garnishments , including child support orders, tax levies, and creditor ...

U.S. Courts

$89K - $106K/yr

Summary The Supervisory Administrative Assistant supervises at least three members of the ... Other duties: as designated by the Defender, may supervise the work of the Financial Administrator ...

LifeLink

Admin Assistant 1 PR

Guaynabo, PR · On-site

$14.75 - $20/hr

What You'll Do As an Administrative Assistant 1, you will directly contribute to LifeLink's life-saving mission. Performs administrative, secretarial and reception duties in support of all general ...

Lifelink Foundation

Admin Assistant 1 PR

Guaynabo, PR

$14.75 - $20/hr

What You'll Do As an Administrative Assistant 1, you will directly contribute to LifeLink's life-saving mission. Performs administrative, secretarial and reception duties in support of all general ...

Lids

Assistant Store Manager FT

San Juan, PR · On-site

Administer the progressive steps of discipline to include verbal and written warning in the absence ... FT Assistant Store Managers are also eligible for monthly store sales bonuses and a 40% employee ...

Pacs

$21 - $24/hr

... the Administrator. Report any known or suspected unauthorized attempt to access facility ... Store resident's clothing. Assist residents with packing their personal possessions when they are ...

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Assistant Administrator information

What is an administrative assistant?

An administrative assistant performs clerical tasks that are vital to an efficiently run office. As an administrative assistant, your job duties affect the daily operations of the office as a whole. You provide administrative support for other employees, such as filing paperwork, handling email communications, and preparing documents and presentations. You’re responsible for data entry, including looking up records when necessary and maintaining a well-organized records system. You also answer telephone calls and direct callers to the right person. Although much of your administrative assistant job requires sitting at a desk, you need excellent interpersonal and communication skills.

What does an assistant administrator do?

An Assistant Administrator supports the daily operations of an organization by handling administrative tasks such as scheduling meetings, managing correspondence, maintaining records, and assisting with budgeting or project coordination. They often serve as a liaison between staff, management, and external stakeholders to ensure smooth workflow and communication. Their role can vary depending on the industry but generally focuses on keeping administrative processes efficient and organized.

What are the key skills and qualifications needed to thrive as an assistant administrator, and why are they important?

To thrive as an Assistant Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite and scheduling systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you excel in supporting teams and managing daily operations. These skills are essential for ensuring efficient workflow, smooth administrative processes, and effective support of organizational goals.

What are some common challenges faced by assistant administrators, and how can they effectively manage competing priorities?

Assistant Administrators often juggle multiple tasks such as scheduling, correspondence, and supporting various departments, which can lead to competing demands on their time. Effective time management and strong organizational skills are crucial for prioritizing urgent tasks while maintaining attention to detail. Open communication with supervisors and colleagues also helps clarify expectations and ensure that critical responsibilities are addressed promptly. Utilizing digital tools for task tracking and calendar management can further streamline workflow and reduce stress.

What is the difference between Assistant Administrator vs Office Manager?

AspectAssistant AdministratorOffice Manager
CredentialsTypically requires a high school diploma or associate degree; some roles prefer a bachelor's degreeUsually requires a high school diploma; some positions prefer a bachelor's degree or relevant experience
Work EnvironmentAdministrative offices, healthcare facilities, educational institutionsCorporate offices, small to medium businesses, healthcare settings
Employer & Industry UsageUsed across various industries including healthcare, education, and governmentCommonly found in business, healthcare, and nonprofit organizations
Primary ResponsibilitiesSupporting administrative tasks, assisting with operations, coordinating schedulesOverseeing office operations, managing staff, ensuring efficiency

While both roles support office functions, an Assistant Administrator typically focuses on assisting with administrative tasks and supporting management, whereas an Office Manager has broader responsibilities including supervising staff and managing daily operations.

More about Assistant Administrator jobs

What are the most commonly searched types of Administrator jobs in Puerto Rico?

The most popular types of Administrator jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Assistant Administrator jobs?

Cities in Puerto Rico with the most Assistant Administrator job openings:

What are popular job titles related to Assistant Administrator jobs in PR?

For Assistant Administrator jobs in PR, the most frequently searched job titles are:

Assistant Administrator jobs near you
Infographic showing various Assistant Administrator job openings in Puerto Rico as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Building Administrator Assistant

General Investment LLC

PR • On-site

Full-time

Medical, Dental, Life, Retirement, PTO

Re-posted 4 days ago

Job description

Job Overview:

We are seeking a Building Administrator Assistant to support the daily operations and administration of building facilities. This role involves coordinating maintenance activities, managing administrative tasks, and ensuring compliance with safety and operational standards. The ideal candidate is organized, proactive, and able to support a safe and efficient work environment.

Responsibilities:

  • Assist in coordinating building maintenance and repair activities with vendors and service providers.
  • Support building access, security, and safety procedures to ensure compliance.
  • Maintain records of maintenance schedules, service requests, and related documentation.
  • Prepare reports related to building operations and compliance.
  • Respond to tenant or occupant requests in a timely and professional manner.
  • Coordinate logistics for inspections and building-related activities.
  • Monitor inventory of maintenance supplies and request replenishments as needed.

Requirements and Skills:

  • Associate degree or certification in facilities management or related field.
  • Experience in building administration or facilities support.
  • Familiarity with safety regulations and compliance standards.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Strong organizational and communication skills.
  • Ability to manage multiple tasks and prioritize effectively.

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off

Job Type: Full-time

Work Location: In person