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Assistant Administrator Jobs in Puerto Rico (NOW HIRING)

Security Officer

Carolina, PR

$10.75 - $12.75/hr

Investigate assault complaints. * Assist outside agencies, as necessary, to maintain effective ... Administer First Aid/CPR as necessary. * Challenge suspicious persons. * Check safety hazards.

Security Officer

Carolina, PR

$10.75 - $12.75/hr

Investigate assault complaints. * Assist outside agencies, as necessary, to maintain effective ... Administer First Aid/CPR as necessary. * Challenge suspicious persons. * Check safety hazards.

PR · On-site

$37K - $42K/yr

Perform regular file archival and dismissal, as necessary. * Assist Information Systems Administrator in all assigned technology projects. * Run reports on systems for different departments when ...

Merchandiser

San Juan, PR

$16.75 - $19.50/hr

... * Assist Key Account Managers and point-of-sale team with cooler sets when requested. * Work with Sales Administrator in any incentive display areas, includes but not limited to design ...

Merchandiser

San Juan, PR · On-site

$16.75 - $19.50/hr

... * Assist Key Account Managers and point-of-sale team with cooler sets when requested. * Work with Sales Administrator in any incentive display areas, includes but not limited to design ...

... displays. Assist Key Account Managers and point-of-sale team with cooler sets when requested. Work with Sales Administrator in any incentive display areas, includes but not limited to design ...

... displays. Assist Key Account Managers and point-of-sale team with cooler sets when requested. Work with Sales Administrator in any incentive display areas, includes but not limited to design ...

Fund Accountant

San Juan, PR · On-site

$35K - $45K/yr

Treasury & Lending Support * Assist in cash flow forecasting, wires, and borrowing-base tracking ... Experience: 2-6 years in fund accounting (private credit, direct lending, PE, or fund admin)

Fund Accountant

San Juan, PR · On-site

$55K - $65K/yr

Treasury & Lending Support * Assist in cash flow forecasting, wires, and borrowing-base tracking ... Experience: 2-6 years in fund accounting (private credit, direct lending, PE, or fund admin)

Fund Accountant

San Juan, PR · On-site

$55K - $65K/yr

Treasury & Lending Support * Assist in cash flow forecasting, wires, and borrowing-base tracking ... Experience: 2-6 years in fund accounting (private credit, direct lending, PE, or fund admin)

Fund Accountant

San Juan, PR · On-site

$35K - $45K/yr

Treasury & Lending Support * Assist in cash flow forecasting, wires, and borrowing-base tracking ... Experience: 2-6 years in fund accounting (private credit, direct lending, PE, or fund admin)

PR · On-site

... * Assist the Director of Housekeeping and housekeeping management staff in expediting the many administrative paperwork details related to the housekeeping departments. * Administer Lost and Found ...

PR · On-site

Make a Key Inventory at the beginning, middle and at the end of the shift. * Assist in KIPSU in any ... Administer CPR and First Aid. * Any other tasks assigned by General Manager or Security Director.

Showing results 41-60

Assistant Administrator information

What is an administrative assistant?

An administrative assistant performs clerical tasks that are vital to an efficiently run office. As an administrative assistant, your job duties affect the daily operations of the office as a whole. You provide administrative support for other employees, such as filing paperwork, handling email communications, and preparing documents and presentations. You’re responsible for data entry, including looking up records when necessary and maintaining a well-organized records system. You also answer telephone calls and direct callers to the right person. Although much of your administrative assistant job requires sitting at a desk, you need excellent interpersonal and communication skills.

What does an assistant administrator do?

An Assistant Administrator supports the daily operations of an organization by handling administrative tasks such as scheduling meetings, managing correspondence, maintaining records, and assisting with budgeting or project coordination. They often serve as a liaison between staff, management, and external stakeholders to ensure smooth workflow and communication. Their role can vary depending on the industry but generally focuses on keeping administrative processes efficient and organized.

What are the key skills and qualifications needed to thrive as an assistant administrator, and why are they important?

To thrive as an Assistant Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with office management software such as Microsoft Office Suite and scheduling systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you excel in supporting teams and managing daily operations. These skills are essential for ensuring efficient workflow, smooth administrative processes, and effective support of organizational goals.

What are some common challenges faced by assistant administrators, and how can they effectively manage competing priorities?

Assistant Administrators often juggle multiple tasks such as scheduling, correspondence, and supporting various departments, which can lead to competing demands on their time. Effective time management and strong organizational skills are crucial for prioritizing urgent tasks while maintaining attention to detail. Open communication with supervisors and colleagues also helps clarify expectations and ensure that critical responsibilities are addressed promptly. Utilizing digital tools for task tracking and calendar management can further streamline workflow and reduce stress.

What is the difference between Assistant Administrator vs Office Manager?

AspectAssistant AdministratorOffice Manager
CredentialsTypically requires a high school diploma or associate degree; some roles prefer a bachelor's degreeUsually requires a high school diploma; some positions prefer a bachelor's degree or relevant experience
Work EnvironmentAdministrative offices, healthcare facilities, educational institutionsCorporate offices, small to medium businesses, healthcare settings
Employer & Industry UsageUsed across various industries including healthcare, education, and governmentCommonly found in business, healthcare, and nonprofit organizations
Primary ResponsibilitiesSupporting administrative tasks, assisting with operations, coordinating schedulesOverseeing office operations, managing staff, ensuring efficiency

While both roles support office functions, an Assistant Administrator typically focuses on assisting with administrative tasks and supporting management, whereas an Office Manager has broader responsibilities including supervising staff and managing daily operations.

What are the most commonly searched types of Administrator jobs in Puerto Rico?

The most popular types of Administrator jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Assistant Administrator jobs?

Cities in Puerto Rico with the most Assistant Administrator job openings:

Infographic showing various Assistant Administrator job openings in Puerto Rico as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Full-time

Posted 11 days ago


Job description

Compensation TypeHourlyHighgate Hotels

Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America.

With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value.

With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands. www.highgate.com

Location

Isla Verde Beach is two blocks away, and we've got a reserved area with chairs and umbrellas. Relax right here in our resort-style pool, featuring a waterfall and foliage. The airport is about five minutes away. Enjoy free cooked-to-order breakfast, and have a drink at our complimentary Evening Reception.

Overview

The Safety and Security Officer is responsible for providing protection and communication with hotel guests and employees. He/she is also responsible for patrolling hotel premises, including the parking areas, to maintain security, detect and report fire, security and safety hazards and/or violations of Highgate Hotel's rules and regulations.  He/she provides service and assistance to the parking operation facilities.

Responsibilities
  • Use proper radio etiquette at all times.
  • Maintain visual contact with the Front Desk/Night Auditor and the front door of the hotel by remaining in the Lobby area when not on property walks.
  • Maintain and review daily activity log.
  • Maintain confidentiality with respect to guest and employee incidents.
  • Hold briefing with Guest Services staff both at the beginning and end of shift.
  • Check ID of visitors/employees as necessary.
  • Access secured areas for authorized personnel.
  • Maintain an awareness of legal limitation of position (local, state and/or federal ordinances).
  • Assist guests to their rooms or assist guest's w/entry into their rooms according to hotel standards.
  • Assist during medical emergencies.
  • Respond to emergency situations, including medical, security, guest complaints, etc.
  • Investigate assault complaints.
  • Assist outside agencies, as necessary, to maintain effective liaison.
  • Respond to altercations, and investigate.
  • Have knowledge of hotel and guestroom locking systems.
  • Monitor TV cameras, if applicable.
  • Administer First Aid/CPR as necessary.
  • Challenge suspicious persons.
  • Check safety hazards.
  • Administer Heimlich Maneuver and or First Aid/CPR as necessary
  • Complete Incident/Accident reports in a clear and concise manner.
  • Monitor employees as they enter and exit the building.
  • Conduct investigations relative to property losses, guest and employee accidents, and illnesses and crimes against the hotel.
  • Document all deliveries.
  • Patrol area to insure that areas are secure and free of unauthorized persons and disturbances.
  • Provide escorts to persons carrying money, or other requests.
  • Issue and inventory pagers, radio equipment and keys on a daily bases, if applicable.
Qualifications
  • High School diploma or equivalent and/or experience in a hotel or related field preferred.
  • Flexible and long hours sometimes required.
  • Heavy work - Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently and/or up to 20 pounds constantly to lift, carry, push, pull or otherwise move objects.
  • Ability to stand during entire shift.
  • Ability to climb and descend stairways and run.
  • Ability to physically deter individuals who pose a threat to employee and/or guests
  • Maintain a warm and friendly demeanor at all times.
  • Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
  • Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
  • Must be able to multitask and prioritize departmental functions to meet deadlines.
  • Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
  • Attend all hotel required meetings and trainings.
  • Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.
  • Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
  • Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.
  • Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
  • Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
  • Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
  • Must be able to cross-train in other hotel related areas.
  • Must be able to maintain confidentiality of information.
  • Must be able to show initiative, including anticipating guest or operational needs.
  • Perform other duties as requested by management.
Employment Type: FULL_TIME