PR · On-site
Overview The CRM Administrator is the technical steward and operational owner of Invest Puerto Rico ... or C-Suite executive in support of Invest Puerto Rico's mission and mandate. Required ...
Quick apply
PR · On-site
Overview The CRM Administrator is the technical steward and operational owner of Invest Puerto Rico ... or C-Suite executive in support of Invest Puerto Rico's mission and mandate. Required ...
Admin Assistant 1 PR
Guaynabo, PR · On-site
$14.75 - $20/hr
Medical
Dental
Life
Retirement
PTO
Prioritizes all mail after sorting, opening, and dating, responding as appropriate and immediately alerting the Executive Director and Managers of all 'urgent' or high priority mail or faxes upon ...
Admin Assistant 1 PR
Guaynabo, PR · On-site
$14.75 - $20/hr
Medical
Dental
Life
Retirement
PTO
Prioritizes all mail after sorting, opening, and dating, responding as appropriate and immediately alerting the Executive Director and Managers of all 'urgent' or high priority mail or faxes upon ...
Admin Assistant 1 PR
$14.75 - $20/hr
Medical
Dental
Life
Retirement
PTO
Prioritizes all mail after sorting, opening, and dating, responding as appropriate and immediately alerting the Executive Director and Managers of all 'urgent' or high priority mail or faxes upon ...
Admin Assistant 1 PR
$14.75 - $20/hr
Medical
Dental
Life
Retirement
PTO
Prioritizes all mail after sorting, opening, and dating, responding as appropriate and immediately alerting the Executive Director and Managers of all 'urgent' or high priority mail or faxes upon ...
PR · On-site
$14 - $15/hr
Recibir las facturas y enviarlas a los administradores para su aprobación. Distribuir las copias ... Registrar los depósito en el registro diario ("daily") de Executive Homesearch and Reality ...
Quick apply
PR · On-site
$14 - $15/hr
Recibir las facturas y enviarlas a los administradores para su aprobación. Distribuir las copias ... Registrar los depósito en el registro diario ("daily") de Executive Homesearch and Reality ...
With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is ... Administer First Aid/CPR as necessary. * Challenge suspicious persons. * Check safety hazards.
With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is ... Administer First Aid/CPR as necessary. * Challenge suspicious persons. * Check safety hazards.
Security Officer
Carolina, PR · On-site
$10.75 - $12.75/hr
With an executive team consisting of some of the industry's most experienced hotel management ... Administer First Aid/CPR as necessary. * Challenge suspicious persons. * Check safety hazards.
Security Officer
Carolina, PR · On-site
$10.75 - $12.75/hr
With an executive team consisting of some of the industry's most experienced hotel management ... Administer First Aid/CPR as necessary. * Challenge suspicious persons. * Check safety hazards.
Security Officer
$10.75 - $12.75/hr
With an executive team consisting of some of the industry's most experienced hotel management ... Administer First Aid/CPR as necessary. * Challenge suspicious persons. * Check safety hazards.
Security Officer
$10.75 - $12.75/hr
With an executive team consisting of some of the industry's most experienced hotel management ... Administer First Aid/CPR as necessary. * Challenge suspicious persons. * Check safety hazards.
With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is ... Administer First Aid/CPR as necessary. * Challenge suspicious persons. * Check safety hazards.
With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is ... Administer First Aid/CPR as necessary. * Challenge suspicious persons. * Check safety hazards.
Administer and continuously improve our Project Management Information System (PMIS), including Smartsheet and related project management platforms. * Design and maintain dashboards, executive ...
Quick apply
Administer and continuously improve our Project Management Information System (PMIS), including Smartsheet and related project management platforms. * Design and maintain dashboards, executive ...
PR · On-site
$24.69 - $26.07/hr
Medical
Dental
Vision
Retirement
PTO
Reports concerns to the Center Administrator and/or Clinic Manager. * Completes and follows up on ... Minimum Education Master of Science in Nursing (MSN) with a specialization in Executive Nursing ...
Quick apply
PR · On-site
$24.69 - $26.07/hr
Medical
Dental
Vision
Retirement
PTO
Reports concerns to the Center Administrator and/or Clinic Manager. * Completes and follows up on ... Minimum Education Master of Science in Nursing (MSN) with a specialization in Executive Nursing ...
PR · On-site
$24.69 - $26.07/hr
Medical
Dental
Vision
Retirement
PTO
Reports concerns to the Center Administrator and/or Clinic Manager. * Completes and follows up on ... Minimum Education Master of Science in Nursing (MSN) with a specialization in Executive Nursing ...
Quick apply
PR · On-site
$24.69 - $26.07/hr
Medical
Dental
Vision
Retirement
PTO
Reports concerns to the Center Administrator and/or Clinic Manager. * Completes and follows up on ... Minimum Education Master of Science in Nursing (MSN) with a specialization in Executive Nursing ...
Executive Admin information
What is an executive admin?
Executive Admins, also known as Executive Administrative Assistants, are professionals who provide high-level administrative support to executives and senior management. Their responsibilities typically include managing schedules, organizing meetings, handling communications, preparing reports, and coordinating travel arrangements. They play a crucial role in ensuring the executive's day-to-day activities run smoothly and efficiently. In addition to administrative tasks, Executive Admins often act as a liaison between executives and other staff or external partners. Strong organizational, communication, and problem-solving skills are essential for success in this role.
What are the key skills and qualifications needed to thrive as an executive admin?
To thrive as an Executive Admin, you need strong organizational abilities, attention to detail, and proficiency in office management, often supported by experience or a degree in business administration. Familiarity with calendar management software, Microsoft Office Suite, and communication tools is typically required. Excellent interpersonal skills, discretion, and proactive problem-solving set outstanding Executive Admins apart. These skills ensure executives are supported efficiently, sensitive information is handled appropriately, and business operations run smoothly.
What are some common challenges executive admins face in supporting multiple executives simultaneously?
Executive Admins often juggle the demands of several high-level leaders, which can lead to conflicting priorities and urgent tasks. Staying organized, proactive communication, and managing time effectively are essential to ensure that each executive’s needs are met without sacrificing quality. Building strong relationships and understanding each executive’s preferences can help streamline workflows and reduce stress. The role often requires quick problem-solving and adaptability in a fast-paced environment.
What is the difference between Executive Admin vs Administrative Assistant?
| Aspect | Executive Admin | Administrative Assistant |
|---|---|---|
| Required Credentials | High school diploma; some roles prefer associate or bachelor’s degree | High school diploma; some roles may prefer associate degree |
| Work Environment | Corporate offices, executive settings | Variety of settings including offices, healthcare, education |
| Employer & Industry Usage | Used in corporate, finance, legal sectors for supporting executives | Common across industries for general administrative support |
| Common Search & Comparison | Often compared for higher-level support roles | More entry-level, support-focused |
The main difference between an Executive Admin and an Administrative Assistant lies in their scope of responsibilities and the level of support provided. Executive Admins typically handle more complex tasks, coordinate with top executives, and require a higher level of experience. Administrative Assistants perform general administrative duties across various departments and industries. Both roles are essential for organizational efficiency, but the Executive Admin usually operates in a more strategic capacity supporting senior leadership.
What do executive administrators do?
Executive administrators provide high-level support to executives by managing schedules, coordinating meetings, handling correspondence, and preparing reports. They often use office software and require strong organizational and communication skills to ensure efficient operations within an organization.
What are the most commonly searched types of Admin jobs in Puerto Rico?
The most popular types of Admin jobs in Puerto Rico are:
What are popular job titles related to Executive Admin jobs in Puerto Rico?
For Executive Admin jobs in Puerto Rico, the most frequently searched job titles are:
What job categories do people searching Executive Admin jobs in Puerto Rico look for?
The top searched job categories for Executive Admin jobs in Puerto Rico are:
What cities in Puerto Rico are hiring for Executive Admin jobs?
Cities in Puerto Rico with the most Executive Admin job openings:
What are popular job titles related to Executive Admin jobs in PR?
For Executive Admin jobs in PR, the most frequently searched job titles are:
Full-time
Re-posted 25 days ago
Job description
About Invest Puerto Rico
Invest Puerto Rico (IPR) is a non-profit organization created by law with the mission of promoting Puerto Rico as a competitive investment jurisdiction to attract new business and external capital to the Island.
IPR aims to attract new jobs and investment in the near-term and fundamentally shift the competitive position and economic trajectory of Puerto Rico over time. Our culture is highly entrepreneurial and values creativity, problem-solving, initiative, intellect, and work ethic. People who do well at IPR tend to embrace complexity, espouse a global view, understand the importance of relationships, and possess a results-based orientation. IPR prides itself on its welcoming and energetic environment that encourages collaboration, innovation, and professional growth. Our team is comprised of people with diverse backgrounds in the public, private, and nonprofit sectors coming together to accelerate economic development in Puerto Rico.
Overview
The CRM Administrator is the technical steward and operational owner of Invest Puerto Rico’s CRM platform, which functions as the organization’s institutional intelligence system supporting the full investment attraction lifecycle. This role is responsible for maintaining the health, structure, and integrity of the CRM, ensuring it reliably supports both Business Development and Marketing needs while remaining neutral, governed, and aligned with organizational priorities.
The CRM Administrator does not set business strategy or interpret data for decision-making. Instead, the role ensures that accurate, timely, and well-structured data and reports are available so BD and Marketing leaders can execute outreach, manage pipelines, and drive investment outcomes effectively.
Key Responsibilities
CRM System Administration
- Serve as the system owner and technical steward of the CRM platform, Salesforce, ensuring stability, usability, and alignment with organizational workflows.
- Administer system configurations, user roles, permissions, integrations, and enhancements.
- Manage data imports from events, campaigns, external partners, and third-party platforms.
- Monitor CRM health through regular audits, duplicate management, validation checks, and data clean-up.
- Act as the primary point of contact for CRM vendors and external technical partners.
- Document system changes, configurations, and data standards to ensure continuity and scalability.
Data Quality & Governance
- Establish and enforce CRM data governance standards that ensure accuracy, consistency, security, and long-term usability.
- Define and maintain data entry protocols in coordination with Business Development and Marketing stakeholders.
- Safeguard data integrity while balancing the operational needs of multiple teams.
- Provide training materials and user guidance to promote consistent CRM adoption and best practices.
Reporting & Dashboards
- Build and maintain dashboards and standard reports that provide visibility into pipeline activity, lead flow, engagement levels, and campaign tracking.
- Pull data and generate reports for leadership, BD, and Marketing teams upon request.
- Ensure reports reflect agreed-upon definitions and data structures.
- Provide data views and outputs without interpreting results or making strategic recommendations.
Cross-Functional Enablement
- Support Business Development by ensuring the CRM accurately tracks investor relationships, opportunities, pipeline stages, and engagement history.
- Support Marketing by ensuring lead capture, segmentation, campaign activity, and event follow-up are properly structured and visible in the CRM.
- Facilitate alignment between BD and Marketing by ensuring both functions operate from a shared, consistent data environment.
- Participate in CRM governance discussions and implement approved changes in a neutral, technically sound manner.
Compliance & Continuous Improvement
- Ensure compliance with applicable data protection and privacy regulations
- Maintain audit trails and manage system access controls.
- Identify opportunities to automate workflows and improve operational efficiency without compromising data integrity.
- Stay current on CRM platform enhancements, best practices, and emerging tools relevant to investment attraction organizations.
Additional Responsibilities
- Perform other duties as assigned by the Chief Marketing Officer, Chief Business Development Officer and/or C-Suite executive in support of Invest Puerto Rico’s mission and mandate.
Required Qualifications
- Bachelor's degree in Data Analytics, Statistics, Economics, Business Administration, Computer Science, Information Systems, or a related field.
- 3-5 years of experience in data analysis, business intelligence, or reporting roles.
- Advanced proficiency in Power BI and Tableau with demonstrated ability to create sophisticated dashboards and visualizations.
- Strong expertise in Excel including pivot tables, advanced formulas, and data modeling.
- Experience with SQL or other database query languages for data extraction and manipulation.
- Proven track record of managing multiple projects with competing deadlines in a fast-paced environment.
- Exceptional attention to detail and commitment to data accuracy.
- Bilingual proficiency in English and Spanish.
- Strong written and verbal communication skills with experience and ability to present technical information to leadership-level audiences.
Preferred Qualifications
- Experience in economic development, investment promotion, or related public/private sector roles.
- Familiarity with CRM platforms (Salesforce, HubSpot, or similar).
- Knowledge of statistical analysis tools (R, Python, SPSS).
- Understanding of Puerto Rico's business environment, Act 60 incentives, and economic development landscape.
- Experience working with government reporting requirements and transparency standards.
EQUAL OPPORTUNITY EMPLOYER