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Contract Admin Jobs in Puerto Rico (NOW HIRING)

Compass Group

OFFICE ADMIN PERSONNEL

Gurabo, PR · On-site

$14.42/hr

We are hiring immediately for a full time OFFICE ADMIN PERSONNEL position. * Location : Janssen ... Completes and mails bills, contracts, policies, invoices and checks. * Operates office machines ...

Tutor Perini

Construction Project Manager

San Juan, PR · On-site

Administer all aspects of Prime Contract including procurement, subcontract administration, scheduling, and closeout. * Establish project objectives, policies, procedures and performance standards ...

NFP

Account Executive (Puerto Rico)

San Juan, PR · On-site

... the administrator) if applicable • Monitor Disability cases with Vendor • Process Life ... specific contracts are being properly tracked and reported to BSC Supervisor/Manager for proper ...

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Contract Admin information

What are the key skills and qualifications needed to thrive as a Contract Administrator, and why are they important?

To thrive as a Contract Administrator, you need a strong understanding of contract law, negotiation, and document management, typically supported by a bachelor’s degree in business, law, or a related field. Familiarity with contract management software, enterprise resource planning (ERP) systems, and certifications like Certified Professional Contracts Manager (CPCM) are highly valued. Exceptional attention to detail, organizational skills, and effective communication set top candidates apart. These skills are critical for ensuring contractual compliance, minimizing risk, and supporting successful business relationships.

What are some common challenges faced by Contract Administrators in managing multiple contracts simultaneously?

Contract Administrators often juggle several contracts at once, which can present challenges such as keeping track of varying deadlines, ensuring compliance with different terms, and maintaining clear communication with multiple stakeholders. Staying organized, using contract management software, and regularly updating all parties involved are crucial strategies for success. Additionally, proactively identifying and resolving discrepancies or potential issues early can help prevent misunderstandings and ensure smooth contract execution.

What are Contract Admins?

Contract Admins, also known as Contract Administrators, are professionals responsible for managing contracts throughout their lifecycle within an organization. They ensure that contracts are drafted, reviewed, executed, and complied with according to legal and company requirements. Their duties often include negotiating contract terms, maintaining records, monitoring deadlines, and acting as a liaison between parties. By overseeing contract processes, Contract Admins help mitigate risks and ensure that all contractual obligations are met effectively.

What is the difference between Contract Admin vs Contract Specialist?

AspectContract AdminContract Specialist
CredentialsTypically requires a high school diploma or associate degree; certifications like Certified Contract Manager (CCM) are a plusOften requires a bachelor's degree in business, law, or related field; certifications like NCCER or CCM can be beneficial
Work EnvironmentOffice setting, often in construction, government, or corporate sectorsOffice-based, working closely with legal, procurement, and project teams in various industries
Employer & Industry UsageCommon in construction, government agencies, and corporate procurementUsed across industries including construction, government, and private sector contracting

The main difference between a Contract Admin and a Contract Specialist lies in their scope of responsibilities. Contract Admins focus on managing and administering contracts, ensuring compliance and documentation. Contract Specialists often handle the negotiation, drafting, and analysis of contracts, requiring more legal or technical expertise. Both roles are essential in contract management but differ in their focus and level of involvement in contract creation versus administration.

What are the most commonly searched types of Admin jobs in Puerto Rico? The most popular types of Admin jobs in Puerto Rico are:
What are popular job titles related to Contract Admin jobs in Puerto Rico? For Contract Admin jobs in Puerto Rico, the most frequently searched job titles are:
What job categories do people searching Contract Admin jobs in Puerto Rico look for? The top searched job categories for Contract Admin jobs in Puerto Rico are:
What cities in Puerto Rico are hiring for Contract Admin jobs? Cities in Puerto Rico with the most Contract Admin job openings:
What are popular job titles related to Contract Admin jobs in PR? For Contract Admin jobs in PR, the most frequently searched job titles are:
Contract Admin jobs near you
Contract Procurement Administrator

Contract Procurement Administrator

ASM Global

San Juan, PR

Full-time

Posted 29 days ago

ASM Global rating

6.4

Company rating: 6.4 out of 10

Based on 80 frontline employees who took The Breakroom Quiz

126th of 209 rated facilities management

Job description

Position Summary

Legends Global, the premier partner to the world's greatest live events, locations and brands. have an excellent opportunity for a Contract Procurement Administrator at Puerto Rico Convention Center.

The Contract Procurement Administrator is responsible for managing the entire lifecycle of contracts and procurement processes within an organization. This position ensures all service contracts related to event operations, maintenance, and venue support are accurate, up to date. The ideal candidate thrives in a fast-paced, event-driven environment, is bilingual and experienced in managing documentation for both private vendors and government oversight bodies.

Essential Duties
  • Review all required service contracts to ensure they include all applicable terms, conditions, and compliance clauses; submit contracts to the PR District Authority for approval, after which PRCDA submits them to the Office of the Comptroller.
  • Assist in preparing and issuing Requests for Proposals (RFPs), Invitations to Bid (ITBs), and Requests for Quotations (RFQs): Ensuring that bidding documents are clear, complete, and compliant with policies and regulations.
  • Conduct detailed reviews of contract clauses as terms and conditions to ensure legal accuracy and alignment with venue policies.
  • Ensure that all services rendered to the venue-such as event production, cleaning, security, staffing services, and equipment rentals among others-have active and valid contracts in place.
  • Monitor all contract expiration dates, changes in scope, and proactively coordinate renewals, amendments to avoid service disruptions, assist with contract extensions and proper closure upon completion. (including the following: Insurance Policy, Merchant registration and Single Registry of Bidders if apply).
  • Meet with department directors to fully understand the scope and need of contracted services and ensure vendors meet their contractual obligations in terms of cost, timelines, deliverables, and quality.
  • Coordinates evaluation committees, analyzing proposals and assisting in final vendor selection.
  • Maintain a centralized and accurate records, organized system for tracking all contracts, deadlines, amendments, documentation and related correspondence for audit and compliance purposes.
  • Collaborate with legal counsel, procurement officers, and government liaisons to ensure full compliance with public sector protocols.
  • Assist with internal and external audits and reporting related to contract activity and compliance.
Qualifications
  • Bachelor's degree in business administration, procurement, law, public administration or related field.
  • Bilingual: Excellent reading comprehension and writing skills in both English and Spanish (required).
  • Exceptional attention to detail and strong analytical skills.
  • Experience in procurement, contract management, or a related administrative role is required.
  • Prior experience in procurement. contract administration or compliance within the entertainment, government, or facilities management sector is highly desirable.
  • Highly organized, able to manage multiple contracts and timelines simultaneously.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong interpersonal and communication skills to work across departments and with external vendors.
  • Certifications like CPM, or CPSM are a plus.
  • Knowledge of public sector contracting guidelines and submission procedures to the Office of the Comptroller is a plus.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor

What ASM Global employees say

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Hours and flexibility

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About ASM Global

Sourced by ZipRecruiter

ASM Global was formed in October 2019 from the merger of AEG Facilities, the global innovator in live entertainment venues, and SMG, the gold standard in event management. ASM Global is a venue management powerhouse that spans five continents, 14 countries and more than 300 of the world's most prestigious arenas, stadiums, convention and exhibit centers, and performing arts venues. As the world's most trusted venue manager, ASM Global provides venue strategy and management, sales, marketing, event booking and programming, construction and design consulting, and pre-opening services. Among the venues in our portfolio are landmark facilities such as McCormick Place & Soldier Field in Chicago, the Los Angeles Convention Center, Tele2 Arena in Stockholm, the Mercedes-Benz Superdome in New Orleans, the Shenzhen World Exhibition and Conference Centre in Shenzhen, China and Van Andel Arena, DeVos Place & DeVos Performance Hall in Grand Rapids, Michigan. ASM Global also offers food and beverage operations through its concessions and catering companies.

Industry

Arts, entertainment, and recreation

Company size

10,000+ Employees

Headquarters location

Los Angeles, CA, US

Year founded

2019

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