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Executive Admin Jobs in Alberta (NOW HIRING)

Easter Seals Alberta

Executive Assistant

Calgary, AB · On-site

$50K - $58K/yr

Executive Assistant Are you passionate about working with Albertans with disabilities and ... Serve as administrator for Salesforce * Track guardianship and trusteeship commissioning * Track ...

Barcodes, Inc.

Sales Account Executive

Calgary, AB · On-site

Join the Levata Canada team as an Account Executive. We are looking for the right individual that ... Establish and maintain excellent relationships with all departments (Sales, Service, Admin ...

Levata

Sales Account Executive

Calgary, AB

Join the Levata Canada team as an Account Executive. We are looking for the right individual that ... Establish and maintain excellent relationships with all departments (Sales, Service, Admin ...

Levata

Sales Account Executive

Calgary, AB · On-site

Join the Levata Canada team as an Account Executive. We are looking for the right individual that ... Establish and maintain excellent relationships with all departments (Sales, Service, Admin ...

Effortless Admin Inc

Engineering Manager

Edmonton, AB · On-site

About Effortless Admin Effortless Admin is a fully web-based, multi-carrier, software solution ... The executive team sets the goals and the ambitions. You and the CTO negotiate what's realistic ...

Tetra Tech

HR Operations Administrator

Edmonton, AB · On-site

Tetra Tech is adding an HR Operations Administrator to our Human Resources team based in Edmonton ... Experience supporting Human Resources, Payroll, Finance, Executive Administration, or other ...

TalentSphere

... Administrator / Executive assistant capacity to help with both the accounting and book keeping in a small firm, as well perform a range of executive assistant tasks to help with the successful ...

Colliers

Property Administrator

Calgary, AB · On-site

... Executive Teams, among others. ***This position is for a Property Administrator based in Calgary, AB*** About the role Colliers has an exciting opportunity for someone passionate about commercial ...

Colliers

Property Administrator

Calgary, AB

... Executive Teams, among others. ***This position is for a Property Administrator based in Calgary, AB*** About the role Colliers has an exciting opportunity for someone passionate about commercial ...

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Executive Admin information

What is an executive admin?

Executive Admins, also known as Executive Administrative Assistants, are professionals who provide high-level administrative support to executives and senior management. Their responsibilities typically include managing schedules, organizing meetings, handling communications, preparing reports, and coordinating travel arrangements. They play a crucial role in ensuring the executive's day-to-day activities run smoothly and efficiently. In addition to administrative tasks, Executive Admins often act as a liaison between executives and other staff or external partners. Strong organizational, communication, and problem-solving skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an executive admin?

To thrive as an Executive Admin, you need strong organizational abilities, attention to detail, and proficiency in office management, often supported by experience or a degree in business administration. Familiarity with calendar management software, Microsoft Office Suite, and communication tools is typically required. Excellent interpersonal skills, discretion, and proactive problem-solving set outstanding Executive Admins apart. These skills ensure executives are supported efficiently, sensitive information is handled appropriately, and business operations run smoothly.

What are some common challenges executive admins face in supporting multiple executives simultaneously?

Executive Admins often juggle the demands of several high-level leaders, which can lead to conflicting priorities and urgent tasks. Staying organized, proactive communication, and managing time effectively are essential to ensure that each executive’s needs are met without sacrificing quality. Building strong relationships and understanding each executive’s preferences can help streamline workflows and reduce stress. The role often requires quick problem-solving and adaptability in a fast-paced environment.

What is the difference between Executive Admin vs Administrative Assistant?

AspectExecutive AdminAdministrative Assistant
Required CredentialsHigh school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentCorporate offices, executive settingsVariety of settings including offices, healthcare, education
Employer & Industry UsageUsed in corporate, finance, legal sectors for supporting executivesCommon across industries for general administrative support
Common Search & ComparisonOften compared for higher-level support rolesMore entry-level, support-focused

The main difference between an Executive Admin and an Administrative Assistant lies in their scope of responsibilities and the level of support provided. Executive Admins typically handle more complex tasks, coordinate with top executives, and require a higher level of experience. Administrative Assistants perform general administrative duties across various departments and industries. Both roles are essential for organizational efficiency, but the Executive Admin usually operates in a more strategic capacity supporting senior leadership.

What do executive administrators do?

Executive administrators provide high-level support to executives by managing schedules, coordinating meetings, handling correspondence, and preparing reports. They often use office software and require strong organizational and communication skills to ensure efficient operations within an organization.

What are the most commonly searched types of Admin jobs in Alberta?

The most popular types of Admin jobs in Alberta are:

What are popular job titles related to Executive Admin jobs in Alberta?

For Executive Admin jobs in Alberta, the most frequently searched job titles are:

What job categories do people searching Executive Admin jobs in Alberta look for?

The top searched job categories for Executive Admin jobs in Alberta are:

What cities in Alberta are hiring for Executive Admin jobs?

Cities in Alberta with the most Executive Admin job openings:

What are popular job titles related to Executive Admin jobs in AB?

For Executive Admin jobs in AB, the most frequently searched job titles are:

Executive Admin jobs near you
Infographic showing various Executive Admin job openings in Alberta as of August 2026, with employment types broken down into 87% Full Time, 10% Part Time, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution.

Executive Administrator

Rohit Management Inc

Edmonton, AB

Full-time

Re-posted 14 days ago

Job description

The Executive Administrator provides high-level administrative and operational support to the President and ensures day-to-day priorities and operations run smoothly and efficiently. This role requires a highly organized, proactive professional who can manage multiple priorities, coordinate internal and external engagements, and anticipate needs while maintaining a high level of discretion, accuracy, and attention to detail.

The Executive Administrator will also coordinate logistics related to the President’s travel, external events, and select personal scheduling needs to ensure seamless support while the President is frequently traveling.

Essential Functions

Executive Calendar & Priority Management
• Manage the President’s complex calendar, including scheduling meetings, interviews, and external engagements.
• Coordinate and prioritize appointments to align with organizational priorities.
• Provide daily calendar management and adjust schedules as needed.
• Coordinate logistics for meetings, travel, and external commitments.

Executive Leadership & Committee Meetings
• Coordinate Executive Leadership and Investment Committee meetings.
• Manage calendars and scheduling for leadership participants.
• Circulate pre-reads and meeting materials in advance.
• Record and distribute meeting minutes.
• Provide additional administrative support as required.

Divisional Meeting Administration
• Coordinate scheduling, meeting rooms, catering, and travel arrangements.
• Collect and distribute required meeting documentation.
• Record meeting minutes and support follow-up actions.
• Provide additional administrative support as required.

External Events & Engagements
• Assist with planning and coordination of external events attended by the President.
• Manage event logistics, schedules, travel arrangements, and required materials.
• Coordinate with internal teams and external partners to ensure seamless participation.

Travel & Logistics Coordination
• Arrange detailed travel itineraries, accommodations, and transportation.
• Coordinate schedules and logistics related to the President’s travel commitments.
• Assist with select personal scheduling and logistical coordination related to travel when required.

Administrative Operations
• Process documentation, payments, and coordination with external consultants.
• Provide general administrative support as requested.
• Provide backup support for reception duties when required.
• Perform other related duties as assigned.


Essential Skills and Competencies:
• Exceptional organizational and time-management skills.
• Ability to manage multiple priorities with strong attention to detail.
• High level of discretion and professionalism when handling confidential information.
• Strong communication and coordination skills.

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