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Event Logistics Jobs (NOW HIRING)

Event Strategies, Inc.

Event Producer

Alexandria, VA · On-site

The ideal candidate is a proactive problem solver who thrives under pressure, has a strong grasp of live event logistics, and can lead cross-functional teams from concept to completion. This position ...

Event Strategies, Inc.

Event Producer

Alexandria, VA · On-site

The ideal candidate is a proactive problem solver who thrives under pressure, has a strong grasp of live event logistics, and can lead cross-functional teams from concept to completion. This position ...

RemX

Event Manager

Chicago, IL · On-site

$90K - $95K/yr

Manage all event logistics: sourcing, vendors, F&B, AV, transportation, and on‐site delivery * Oversee registration, communications, room blocks, and attendee support * Build and manage budgets ...

Artemis Arc

Events Coordinator

Washington, DC · On-site

$70K - $80K/yr

This role supports the coordination of event activities, materials, logistics, and stakeholder communications to ensure events are delivered efficiently and professionally. The Events Coordinator ...

Artemis Arc

Events Coordinator

Washington, DC · On-site

$70K - $80K/yr

This role supports the coordination of event activities, materials, logistics, and stakeholder communications to ensure events are delivered efficiently and professionally. The Events Coordinator ...

Artemis Arc

Events Coordinator

Washington, DC · On-site

$70K - $80K/yr

This role supports the coordination of event activities, materials, logistics, and stakeholder communications to ensure events are delivered efficiently and professionally. The Events Coordinator ...

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How much do event logistics jobs pay per hour?

As of Jun 6, 2026, the average hourly pay for event logistics in the United States is $20.13, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $22.36 per hour, depending on experience, location, and employer.

What are event logistics?

Event logistics refers to the detailed planning, coordination, and management of all the physical and operational aspects involved in organizing an event. This includes arranging transportation, equipment, venue setup, catering, security, and scheduling to ensure everything runs smoothly. Effective event logistics are crucial for a successful event, as they help prevent delays, confusion, and disruptions. Professionals in this field work closely with vendors, clients, and staff to oversee every logistical detail before, during, and after the event.

What is the difference between Event Logistics vs Event Coordinator?

AspectEvent LogisticsEvent Coordinator
Primary FocusPlanning and managing the movement of equipment, supplies, and resources for eventsOverseeing event activities, vendor coordination, and attendee experience
Skills & CertificationsLogistics planning, supply chain management, organizational skillsEvent planning, communication, vendor management
Work EnvironmentWarehouses, event venues, transportation hubsEvent sites, conference centers, outdoor venues
Industry UsageEvent planning companies, corporate events, festivalsEvent planning firms, corporate events, social functions

While both roles are essential for successful events, Event Logistics primarily handles the planning and execution of resource movement and supply chain aspects. In contrast, Event Coordinators focus on overall event management, vendor relations, and attendee experience. Understanding these differences helps in selecting the right career path or hiring the appropriate professional for your event needs.

What are the key skills and qualifications needed to thrive in Event Logistics, and why are they important?

To thrive in Event Logistics, you need strong organizational skills, attention to detail, and experience in planning and coordinating events, often supported by a degree in hospitality or event management. Familiarity with event management software, budgeting tools, and logistics platforms is typically required. Excellent communication, problem-solving abilities, and the capacity to work under pressure are vital soft skills in this field. These competencies ensure smooth event execution, effective teamwork, and successful outcomes even in dynamic or challenging situations.

What are some common challenges faced by professionals in event logistics and how can they be managed?

Professionals in event logistics often encounter challenges such as last-minute changes, tight deadlines, and coordinating with multiple vendors and stakeholders. To manage these challenges, it's important to maintain clear communication, develop contingency plans, and stay organized with detailed timelines and checklists. Building strong relationships with reliable suppliers and fostering teamwork within the event team also help ensure smooth execution and quick problem-solving during events.
More about Event Logistics jobs
What cities are hiring for Event Logistics jobs? Cities with the most Event Logistics job openings:
What are the most commonly searched types of Event Logistics jobs? The most popular types of Event Logistics jobs are:
What states have the most Event Logistics jobs? States with the most job openings for Event Logistics jobs include:
What job categories do people searching Event Logistics jobs look for? The top searched job categories for Event Logistics jobs are:
Event Logistics jobs near you
Infographic showing various Event Logistics job openings in the United States as of May 2026, with employment types broken down into 56% Full Time, 42% Part Time, 1% Temporary, and 1% Contract. Highlights an 66% Physical, 2% Hybrid, and 32% Remote job distribution, with an average salary of $41,871 per year, or $20.1 per hour.
Supplier Coordinator/Event Project Coordinator (Contract)

Supplier Coordinator/Event Project Coordinator (Contract)

Hartmann Studios

Atlanta, GA • On-site

Contractor

Posted 2 hours ago

Job description

Project Term: September 7, 2026 – March 31, 2027

Location: Atlanta, GA

On‑Site Event: March 10–19, 2027 | Mandalay Bay Convention Center, Las Vegas

Contract Type: Project‑based, hourly during onboarding/training; full contract thereafter

About Hartmann Studios

Hartmann Studios is a full‑service, employee‑owned event strategy, design, and production company with offices in the San Francisco Bay Area, Atlanta, and West Des Moines. We partner with leading brands to create large‑scale, high‑impact experiences that blend strategy, creativity, and flawless execution.

We are seeking a Supplier Coordinator / Event Project Coordinator to support a complex, multi‑vendor trade show and experiential program for a major client. This role is ideal for someone who thrives in fast‑paced environments, excels at vendor communication, and enjoys bringing order and clarity to highly detailed event logistics.

Role Overview

The Supplier Coordinator serves as the primary liaison between Hartmann Studios and the supplier (vendor) community. Working closely with Project Management, Production, and Client teams, this role manages supplier communications, registration, invoicing, logistics, and on‑site support to ensure a seamless event experience.

This is a highly operational role aligned with current market expectations for event logistics, supplier management, and trade show coordination.

Key Responsibilities

Supplier & Vendor Management

  • Act as the main point of contact for assigned suppliers throughout the project lifecycle
  • Manage all supplier communications via email, phone, and Teams meetings
  • Schedule and lead supplier briefings and coordination calls
  • Maintain accurate supplier rosters, trackers, and documentation

Event Logistics & Operations

  • Administer supplier website setup, registration, and compliance requirements
  • Coordinate show‑floor details and custom build elements in partnership with Production Managers
  • Manage freight logistics, including:
    • Distribution of individualized shipping instructions
    • Maintenance of detailed shipping and delivery trackers
    • Monitoring supplier compliance with timelines and processes
  • Support registration and on‑site supplier needs during event execution

Financial & Administrative Coordination

  • Manage supplier invoicing from submission through payment confirmation
  • Track invoice status, changes, and past‑due follow‑ups
  • Maintain invoice trackers and provide regular status updates to internal teams

Cross‑Functional Collaboration

  • Work closely with internal teams including Project Management, Production, Graphics, and Media
  • Provide frequent, clear updates on supplier status, risks, and milestones
  • Identify issues early and escalate with proposed solutions

On‑Site Responsibilities (Las Vegas)

  • Serve as the primary on‑site contact for supplier‑related needs
  • Troubleshoot freight, registration, and exhibitor issues in real time
  • Maintain calm, professional communication under tight timelines

Qualifications & Experience

  • 2+ years of experience in event coordination, trade shows, experiential marketing, or event logistics
  • Proven experience managing vendors, suppliers, or exhibitors
  • Strong organizational skills with the ability to manage multiple workstreams simultaneously
  • Excellent written and verbal communication skills
  • High attention to detail with strong follow‑through
  • Ability to problem‑solve, adapt quickly, and remain calm under pressure
  • Customer‑service mindset with a collaborative, team‑oriented approach

Technical Skills

  • Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint)
  • Experience with cloud‑based tools (e.g., SharePoint, Dropbox, Google Workspace)
  • Comfort working with registration platforms, trackers, and event databases

Additional Requirements

  • Must have own computer
  • Must be available to work from Hartmann Studios’ Atlanta office as needed
  • Must be available for on‑site event travel March 10–19, 2027
  • Ability to work extended hours during peak event periods