Disbursement Clerk Jobs (NOW HIRING)

Description This position is responsible for court bookkeeping and financial records and providing financial information. Work includes processing invoices, requisitions, fund disbursements and other financial transactions, reconciling and balancing accounts, assisting in preparing reports of financial data, and performing related bookkeeping duties. This class differs from the Accounting Clerk I by the responsibility for more complex, or specialized work and the higher consequence of errors.

Work is reviewed by the Accounting Service Supervisor, or assigned designee, by observation and in progress for accuracy, completeness, timeliness and adherence to guidelines and requirements. Work performed by this classification is subject to audit. Duties and Responsibilities Prepares bi-weekly time and attendance for payroll; prepares payroll summary and compensatory and overtime worksheet for each pay cycle; verification of time and attendance for transmission of information to Department of Finance; verifies availability of leave accruals and balances.

Maintains contact with Department of Finance, Payroll Division, concerning discrepancies with payroll checks, direct deposits, and leave issues. Coordinates with Division of Personnel regarding activation and deactivation of employees. Matches generated checks with invoices and disburses vendor checks after receipt of authorized signature.

Verifies, codes, posts, documents, and prepares payment of invoices and expenses; checks documents for accuracy, completeness, and compliance with contracts, policies, and procedures; enters data; and refers unusual situations or questionable allocation or funding to supervisor. Creates vendor files and accounts; contacts vendors or employees to exchange information; reconciles accounts; monitors and prepares vouchers and requisitions. Totals invoices and enters data into automated accounting system.

Prepares government transportation requests, cash advances, statements of remittance, and petty cash vouchers. Reviews vouchers for compensation of appointed counsel fees and expenses and processes documentation for payment. Reconciles and balances accounts monthly; verifies deposits; prepares accurate and timely reports of financial data and transactions.

Prepares workers' compensation report. Prints disbursement checks and related reports. Other duties as assigned or required.

Minimum Qualifications Graduation from an approved high school or vocational school supplemented by an associate's degree in accounting, business, finance, or related field and a minimum of two (2) - five (5) years experience in bookkeeping or accounting at the Accounting Clerk I or equivalent level. A combination of education and experience may be considered at the discretion of the Court. Position Factors Thorough knowledge of collection and bookkeeping principles, procedures and modern office practice, equipment.

Thorough knowledge of the Territorial code, accounting manual, and policies and procedures of the areas assigned. Ability to explain and apply laws, rules, policies and procedures. Ability to learn computerized accounting and related programs.

Ability to make arithmetic computations and tabulations rapidly and accurately. Ability to perform bookkeeping and related accounting work of considerable volume. Ability to recognize and reconcile discrepancies in financial records.

Ability to prepare and maintain accurate and complete financial records and assist in preparing various financial reports. Ability to understand and follow oral and written instructions. Ability to communicate ideas clearly and concisely, both orally and in writing, with a diverse group of people.

Ability to establish and maintain effective working relationships with co-workers, representatives of other agencies, and the general public. Ability to operate a calculator, personal computer, and other office equipment.