Data Operations Assistant Jobs (NOW HIRING)

Description

Location: Atlanta / Roswell, GA (Hybrid)

The Regional Development & Data Operations Assistant provides high-level administrative, analytical, and operational support to the Regional Development team of the Legion of Christ and Regnum Christi Atlanta. This role combines strong executive assistant capabilities with advanced skills in data management, reporting, and systems support. The ideal candidate is highly proficient in Microsoft 365, comfortable working with fundraising databases (particularly Salesforce), and able to translate data into clear reports that support strategic decision-making.

This position plays a critical role in ensuring the accuracy of donor data, the effectiveness of fundraising communications, and the smooth coordination of schedules, events, and internal operations.

• Data, Reporting, and Systems
• Maintain, audit, and continuously improve donor and prospect records within Salesforce CRM, ensuring data accuracy and consistency.
• Call donors when needed to update records with current address and contact information
• Build and maintain reports and dashboards using Excel, Power BI, and/or Tableau to support fundraising performance, forecasting, and leadership reporting.
• Manage data exports, imports, segmentation, and list preparation for donor mailings and electronic communications.
• Support donation forecasting, pipeline tracking, and prospect classification in coordination with development officers.
• Serve as a power user of Microsoft 365 tools (Excel, Outlook, Teams, SharePoint, OneDrive, PowerPoint), ensuring efficient collaboration and document management.
• Administrative & Executive Assistant Support
• Provide direct administrative support to the Regional Development Director and development officers, including calendar management, meeting coordination, and follow-up. 
• Prepare reports, presentations, briefing materials, and correspondence for internal leadership and external stakeholders.
• Manage scheduling, logistical planning, and materials for group calls, webinars, and virtual meetings using Microsoft Teams and Zoom.
• Track deadlines, action items, and priorities across multiple projects to ensure timely execution.
• Fundraising Operations & Events
• Support the planning, coordination, and execution of fundraising events (e.g., galas, retreats, donor briefings, campaigns), including RSVP tracking and follow-up.
• Assist with donor stewardship activities such as acknowledgments, mailings, thank-you notes, Mass cards, and special occasion correspondence.
• Serve as secretary for fundraising committees as needed, including meeting preparation, notes, and follow-up actions.
• Collaboration & Continuous Improvement
• Work closely and collaboratively with the Regional Development team, Regnum Christi Atlanta staff, and communications partners.
• Identify opportunities to improve workflows, reporting, and administrative processes through better use of systems and data.
• Contribute to best practices in fundraising administration, compliance, and data governance.

• Required
• Bachelor's degree or equivalent professional experience.
• 3-5 years of experience in an administrative, development, operations, or data-support role.
• Advanced proficiency in Microsoft Excel (including formulas, pivot tables, and data analysis).
• Demonstrated experience working with databases or CRM systems (Salesforce strongly preferred).
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism in handling confidential information.
• Respect for and alignment with the mission and values of the Roman Catholic Church, the Legion of Christ, and Regnum Christi.
• Preferred / Strongly Desired
• Experience with Power BI and/or Tableau for reporting and dashboard creation.
• Experience supporting mailings, donor segmentation, and data-driven communications.
• Familiarity with budgeting support, expense tracking, or financial reporting.
• Experience supporting senior leaders or executives in a fast-paced environment.
• Comfort working in a hybrid environment with both in-office and remote collaboration.

• Full-time position (40 hours/week), hybrid of office and remote work.
• Minimum three days in the office per week.
• Competitive compensation ($50,000 - $60,000) commensurate with experience.
• Several 100% employer-paid insurance benefits: basic life and short-term disability
• Other employer-employee cost shared insurance benefits: medical (HSA and PPO options), dental, vision, for employee and family 
• Optional employee paid benefits: FSA, accident, critical illness, and hospital indemnity, long-term disability, additional life insurance
• A retirement plan with a 25% match on the first 6% deferred
• Generous paid time off and paid holidays (vacation, personal and sick leave Paid parental leaves at 100% of base salary
• Opportunity to contribute meaningfully to the mission of the Church through professional excellence.

Interested candidates should submit a resume, wage expectations and a meaningful cover letter outlining relevant experience and interest in the role here